Terms and Conditions of Employment

Management and Professional Staff

The University of Calgary depends on the contributions of Management and Professional Staff (MaPS) to create a high-quality learning environment and support the Eyes High strategic direction.

The MaPS Terms and Conditions of Employment provides a general framework to guide the employment relationship between the university and MaPS. It is a central document that standardizes and reflects current practices and terms of employment outlined in existing offer letters, various standalone policies & procedures, and the benefits-at-a-glance. This document guides the employment relationship between the university and each individual MaPS employee. Entitlement to pension and benefits and paid time off varies by appointment type.

Exceptions to these terms may be made as a condition of employment to support the recruitment and retention of critical positions. Exceptions can only be made following consultation with the Associate Vice-President of Human Resources, and in some cases may require the approval of an appropriate Vice-President. The university retains the right to modify or amend this document in whole or in part from time to time on notice to employees of changes, as the university, in its sole discretion, considers appropriate.

The Executive Leadership Team approved the MaPS Terms and Conditions of Employment on an interim basis for 1 year period from April 2015 to March 31, 2016 to allow for a broader university wide consultation.

In the spring and summer of 2015, a thorough consultation was held to determine how accurately the terms and conditions reflected departmental practices and to determine what, if any, changes would positively impact MaPS. The new MaPS Terms and Conditions of Employment will be effective April 1, 2016 until March 31, 2019 and features changes to personal leave days, Stampede half day, and some housekeeping changes.

More recently, minor revisions were made to the MaPS Terms and Conditions as a result of the legislative changes of Bill 17: Fair and Family Friendly Workplace Act. The changes include an amendment to the calculation of holiday pay for part-time employees and modification to the leaves of absence section. The legislative revisions to the MaPS Terms and Conditions are unrelated to the February 2018 consultations as part of a broader review of the document.


This document applies to all MaPS regardless of classification — however, the document does not apply to any MaPS working in Qatar.

For general questions, contact your direct manager. If you have additional questions, contact Uservice.

The Public Service Employee Relations Act ("PSERA") governs the labour environment for non-academic staff at the university. Specifically, PSERA sets out the type of employees included and excluded from a bargaining unit. By the nature of their employment with the university, MaPS are excluded from a bargaining unit.

No, you should not be referring to the AUPE Agreement for MaPS terms of employment. Refer to the MaPS Terms and Conditions of Employment and your letter of offer.


Yes, the university is committed to promoting the standard of conduct outlined in the Code of Conduct policy. This standard of conduct preserves and enhances public confidence in the integrity, objectivity, and impartiality of our business and research activities. The university relies on all employees to uphold these standards by ensuring outside activities or financial interests do not interfere or influence their decision-making processes.

MaPS are expected to demonstrate a high standard of performance that includes demonstrating conduct consistent with university policies and achieving the outcomes for which they are accountable. Visit the Connect to Perform website for detailed information on the performance review process.

Relevant professional credentials or membership fees related to a MaPS position are determined by managers and must be a requirement of the position. Relevant professional credentials or membership fees related to a MaPS position, as determined by the manager, may receive reimbursement of one fee per calendar year. In cases where an additional license is essential in order to remain accredited, this fee may also be reimbursed. This will be at the discretion of individual managers.

Proof of expenditure (original receipts) must be provided and approved by your manager before reimbursement can be made. Managers are typically responsible for approving the reimbursement in accordance with their budget parameters. Contact UService for additional information.

A return to service agreement may be required when the university pays for a MaPS participation in an education course, training program, or university program. If you have further questions about a return to services agreement and whether it is applicable, contact UService


Information on the compensation philosophy, principles, and guidelines of the university's compensation structure can be found on the MaPS Compensation page. 

All salary decisions for MaPS will be governed by the Salary Management Guidelines.

These guidelines also detail the following:

  • New Hire Starting Salary Decisions

  • Promotional Salary Decisions

  • Lateral Move Salary Decisions

  • Movement to a Lower Career Band or Career Level

  • Secondments

  • Temporary Assignments

  • Market Adjustments

  • Red Circle Rates

Flexible Work Arrangements

Once you are enrolled in the program you are expected to maintain the new schedule for the duration of the Summer Compressed Work week. Only in the most exceptional circumstances will a request to be removed from the program be considered. Contact your manager or UService

Additional Personal Leave Days for 2024

All eligible MaPS employees are provided with six additional Personal Leave Days, for a total of nine Personal Leave Days in 2024. 

Ending the Employment Relationship

The university requires a minimum of two (2) weeks' notice of resignation in writing to the immediate manager.

No, resignation is not required for an internal employment transfer; however, MaPS must still provide a minimum of 2 weeks' notice when transferring positions. The time frames for a transfer will be negotiated between the hiring manager and the current manager.

A MaPS who is absent without authorization or good and proper reason from their employment for three (3) consecutive workdays is considered to have abandoned their position. The manager shall reasonably attempt to contact the employee during a period of unauthorized absence to determine the reason for the absence.

Questions? Three ways to access HR Support


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UService can resolve the majority of 'how to' questions. More complex issues will be escalated to the right HR team. 

Call 403.210.9300

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