HR Admin Tasks
How-to Learning Resources
In This Section
Managing People
Hiring People
Hiring Academic Staff
New Job Opening Request job aids coming soon. Please see Job Opening Request Enhancement Project for more information and resources.
New Job Opening Request job aids coming soon. Please see Job Opening Request Enhancement Project for more information and resources.
- Overview of Hiring Process | PDF
- Academic Compensation | Webpage
- Academic Career Processes | Webpage
- Key Forms and Reference Documents | Webpage
Hiring MaPS and Support Staff
Training for Managers
- Online learning modules in Compensation Fundamentals: Introduction and Job Profiles
New Job Opening Request job aids coming soon. Please see Job Opening Request Enhancement Project for more information and resources.
New Job Opening Request job aids coming soon. Please see Job Opening Request Enhancement Project for more information and resources.
- Hire/rehire a Casual Employee (Operating)| PDF
- Hire/rehire a Casual Employee (Project) | PDF
- Hire/rehire a Student hourly job (Operating) | PDF
- Hire/rehire a Student hourly job (Project) | PDF
New Job Opening Request job aids coming soon. Please see Job Opening Request Enhancement Project for more information and resources.
New Job Opening Request job aids coming soon. Please see Job Opening Request Enhancement Project for more information and resources.
Hiring Postdoctoral Scholars and Visiting Scholars
For information on how to set up a Postdoctoral scholar (Postdoctoral Scholarship PDF175 or a Postdoctoral Associate PDF162) please contact the Postdoc office . The following reference guide is for the Postdoc Office internal use only.
A general associate relationship (or non-employee relationship) is created to allow access to university systems for the following two appointments:
- An unpaid Visiting Scholar is not paid by the University of Calgary but may be paid by their own university or has accepted an unpaid appointment.
- A Guest Postdoc Scholar receives research training at the University of Calgary, but is compensated through an external fellowship/stipend and is not paid through the UofC.
Hiring Grad Assistants
Hiring Student and Non-Classified Staff
- Hiring/rehiring a student for an AUPE hourly job (Operating) | PDF
- Hiring/rehiring a student for an AUPE hourly job (Project) | PDF
- Hiring/rehiring a co-op student | PDF
- Hiring/rehiring a student for Canada Summer Jobs | PDF
- Hiring/rehiring a student as a salaried Community Residence Assistant | PDF
Job Change Requests
Performance Management
Research Projects
- Initial eligibility and compliance training | eLearning
- Travel and subsistence | eLearning
For first-time users, enroll in this course to track your completion.
Once completed, you can revisit the course to review specific content. Revisiting a course will not track your completion.
- Research Trust Accounting | Webpage
PeopleSoft Admin Tasks
Timesheets
- Approve a timesheet | PDF
- How to use timesheets | Website
- Understanding time entry errors | eLearning
Position Management
Job Opening Request (JOR) Basics
- JOR Help Document | PDF
- Approve a Job Opening Request | PDF
- Track a Job Opening Request | PDF
- Action a Denied JOR | PDF
For instructions on how to submit a JOR choose the appropriate staff group under Hiring People