Canada Summer Jobs
Canada Summer Jobs (CSJ) is an initiative of the Youth Employment Strategy, which is the Government of Canada’s commitment to help young people between the ages of 15 and 30, particularly those facing barriers to employment, get the information and gain the skills, work experience and abilities they need to transition successfully into the labour market.
Please be aware that Canada Summer Jobs hires will fall under AUPE. Managers who are approved for funding will be expected to hire their candidates as either AUPE Student, or Recurring Part-time employees.
The application period is now closed. Service Canada will inform you of the status of your application starting in April 2021.
As we approach the end of the summer Canada Summer Jobs roles are also coming to an end. Ensure that the student has entered all hours worked into their timesheet on or before their last day. If you would like to keep the student on they can be hired into a Casual or Student Hourly appointment type. If your student was hired as Recurring Part-time they may continue to work as a normal employee. Otherwise all Canada Summer Jobs employee's will be terminated effective February 28, 2022.
When the student finishes the work term you must complete the Payment Claim and Activity Report. You are required to return the completed and signed form to Service Canada no later than 30 days after the student completes their employment.
Note that we are not eligible to be reimbursed from Mandatory Employment Related Costs (MERC’s) and that section of the form should be left blank.
If this document is not received within 30 days after the student completes their employment, CSJ may not reimburse you.
If you submitted direct deposit information the funds will be deposited directly to the account you provided. If you did not submit direct deposit information you will receive a cheque in the mail. Due to the high volume of reports received by Canada Summer Jobs we do not have a timeline for reimbursement, but be aware that it can take several months.
Current UCalgary Students
Once you have received an approval from Canada Summer Jobs you can proceed with hiring your chosen candidate through the Template Based Hire (TBH) form. Follow the link below for instructions on submitting the TBH form.
All other Students
Candidates that are not current UCalgary Students will be hired as Recurring Part-time Employees. Please connect with your HR Advisor to complete a Job Profile for the role.
With a completed profile and an assigned job code, next submit a Job Opening Request form for the required financial approvals. Please indicate in the form it is for a Canada Summer Jobs role.
You will then work with your recruiter to select and hire your chosen candidate.
If you have any questions regarding this hire process please contact firstname.lastname@example.org.
Additional Hire Requirements
You will be required to submit an online Employer and Employee Declaration within seven days of the students first day of work. The approval email you receive from Canada Summer Jobs will contain all relevant instructions including what forms need to be submitted and when.
Keep in mind that those hired under CSJ must be between 15-30 years of age, and either a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred (foreign students are ineligible) and be legally entitled to work in Canada.
If you have questions regarding the TBH form or how to submit the students timesheet please contact UService at email@example.com or 403-210-9300.
Applications should only be submitted in cases where without funding, the role cannot be created. Submitting a completed application is a confirmation of this. Hiring an employee before approval is received from Service Canada is a denial of this fact, and will result in removal of approval, and denial of funding by Service Canada.
Applications will be eligible to receive up to 75 per cent of minimum wage. The program runs between April 26, 2021 and February 26, 2022. The duration of the job must be a minimum of six weeks, and between 12 and 40 hours per week.
- If the employee works less than six weeks, or less than 12 hours per week, the work may be deemed ineligible and the wage will not be reimbursed
- Work must provide quality work experiences for youth, allowing youth to develop and improve their skills
- The job should respond to national and local priorities to improve access to the labour market for youth who face unique barriers
- Jobs will be assessed on a points system. For more information on the points system and assessment criteria refer to the Canada Summer Jobs 2021 website
Employees must be 15-30, and either a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred (international students are ineligible) and be legally entitled to work in Canada.
Employees hired under this program will fall under AUPE. Roles will follow standard hours, salary, and overtime rules as laid out in the collective agreement. Please also be aware that University of Calgary students hired during the school year should only be hired for a maximum of 22.5 hours per week.
While Service Canada recommends that applications are submitted through GCOS, given the relatively short application period we advise managers to submit through other methods.
Number corresponds to field number in the application form
#1 - Canada Revenue Agency Business Number
#2 - Legal Name
University of Calgary
#5 – Organization Type
Public Sector/Public degree-granting university
#10 - Year Organization was established
#11 Organization's activities
Teaching and Research
#12 - Number of Full-time Employees
#17 – Amount owed
#22(h) - MERCs Requested