Benefit Enrolment

Academic Staff


Benefit Enrolment Process

The provision of the benefit plan is subject to the terms outlined in the TUCFA Collective Agreement.
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Acquire Employee ID (UCID) Number

After you accept an offer of employment and you are entered into the system, your employee ID (UCID) will be emailed to you.  Some of the links on this page require a login to access and will only be available once you receive your UCID.

Complete Benefit Enrolment

Soon after you accept an offer of employment, you will receive an email notification which provides instructions for benefit enrolment. You must complete the self-service benefits enrolment within 14 calendar days of your hire date in a benefit eligible position.

Once you receive the Benefits Enrolment email notification from DoNotReply@ucalgary.ca, navigate to: MyUCalgary portal > All about me > My benefits > Benefits self service > Benefits > Benefits Enrolment.

For assistance with your enrolment, refer to the Group Benefits Enrolment Reference Guide.

Be sure to enrol all of your eligible dependents, allocate your Flexible Spending Account (FSA) credits, and designate your beneficiaries as required.

Failure to complete your enrolment within 14 calendar days of your hire date will result in Health and Dental coverage defaulting to single coverage and Flexible Spending Account credits defaulting to the Health Spending Account.

  • Addition of family members will be on a go forward basis only.
  • Once Flexible Spending Account credits have defaulted to the Health Spending Account this selection is irrevocable until allocation opens for the following benefit year. You will receive an email notification when the FSA allocation opens.
  • HR Operations processes the benefit enrollment forms which are uploaded to Blue Cross the following Friday.

Complete All Beneficiary and Voluntary Coverage Forms

While you can view your designated beneficiaries in PeopleSoft, the paper Group Benefits - Beneficiary Designation Form on file with Human Resources will be the binding beneficiary designation in the event of any Life Insurance or Optional Life Insurance claim. Complete all beneficiary and voluntary coverage forms and submit signed originals to Human Resources. 

Your self-service benefit enrolment will process and information will be sent to Alberta Blue Cross each Friday. Alberta Blue Cross will mail your benefit ID card to your home address approximately 4-6 weeks after receiving your information.


Flexible Spending Account Allocation

Each staff member is provided Flexible Spending Account credits to allocate to either a Health Spending Account or Wellness Spending Account. To learn the difference between the two types of spending accounts access the Flexible Spending Account page for Academic Staff.

Depending on your effective hire date, you are entitled to Flexible Spending credits up to a maximum of $800 per benefit year. Refer to this chart, if you started after July 1, to see your pro-rated credit amount. You must indicate how you want to allocate your flexible spending credit amount between the Health Spending and/or Wellness Spending accounts during the benefit enrolment process.

Failure to complete the Flexible Spending allocation process in the benefit enrolment tool will result in all Flexible spending credits defaulting to the Health Spending Account.


Universities Academic Pension Plan (UAPP)

If your position is eligible to participate in the Universities Academic Pension Plan (UAPP), you are automatically enrolled from your date of hire. The only form you need to complete at enrolment is the Designation of Spouse and Non-Spouse Beneficiary form for the UAPP. It is completed as part of the online self-service benefits enrolment, must be printed and sent to Human Resources.

In the first month after hire, a welcome email is sent by the UAPP administrator, UAPP Administration Centre, to new pension plan participants. Follow instructions in the welcome email to set up your access to the secure area of the UAPP website. This will give you access to future annual statements of your pension benefits and the UAPP Retirement Planner, an online tool where you can estimate your current or future pension benefits. 

In order to set up your secure UAPP website access, you must have entered a valid postal code in your address information on myUCalgary portal – All about me – My info during your initial onboarding. If you did not do that, contact totalrewards@ucalgary.ca.

To be eligible for benefits under the University of Calgary group plans, you must have valid Alberta Health Care Insurance for hospital and physician services in Alberta. You should register for the plan if you are appointed for 12 months or longer Learn more