Support Staff - Research (Project) Funded

Positions are paid through research funds and will have an anticipated end date (maximum 5 years).

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Overview

Roles are paid through research funds and will have an anticipated end date (maximum 5 year initial term).

Full Time Equivalent (FTE) is equal to the number of hours a full-time employee works for the University of Calgary.  Depending on the role, 1.0 FTE could be 35 hours, 37.5 hours, or 40 hours.

Types of research (project) funded positions:

Related links

Fixed Term (salaried position)

Fixed Term Full-Time

This position is expected to work 1.0 FTE.

Definition: Employees who support research projects, Trustholders, or both, at the university for a specified period of up to five (5) years. May be renewed dependent upon length of research funding associated with the appointment.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 

See Article 1 – Definitions and Interpretations for more information.

Position Management: 

  • Not assigned a one-to-one position number in the HR System

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • Probation completed after six months (Article 17- Probationary Employee and Period)

Work Schedule: Article FXT18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet:

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Eligible
  • Overtime (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Appointments six months or less – Not Eligible
  • Appointments greater than six months – Eligible for Full Benefits Plan

Pension Eligibility: 

  • Appointments less than one year - Not Eligible
    Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Appointments six months or less - No Entitlements (except Bereavement)
  • Appointments greater than six months - Full Entitlement

Sick Leave: Article 30 - AUPE Collective Agreement

  • Appointments six months or less – No Entitlements
  • Appointments greater than six months - Full Entitlement
    • 70% sick leave first three months
    • 100% sick leave after three months

Vacation: Article FXT29 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on length of term
    • 3 weeks for 1 to 4 years of service
    • 4 weeks for 5 to 15 years of service
    • 5 weeks for 16 to 24 years of service
    • 6 weeks for 25 years of service and over
    • One-time bonus week after 8 years
    • Accrues semi-monthly from date of hire

Fixed Term Part-Time

This position is expected to work less than 1.0 FTE, to a minimum of 0.4 FTE.

Definition: Employees who support research projects, Trustholders, or both, at the university for a specified period of up to five (5) years. May be renewed dependent upon length of research funding associated with the appointment.

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 

See Article 1 – Definitions and Interpretations for more information.

Position Management:

  • Not assigned a one-to-one position number in the HR System 

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • Probation completed after six months or 500 hours (Article 17- Probationary Employee and Period)

Work Schedule: Article FXT18 - AUPE Collective Agreement

  • 14 hours per week or more up to maximum of AUPE job family

Time Sheet: 

  • Salaried Employees - code exception time
  • CTO - Eligible
  • Flex - Not Eligible
  • Overtime paid at straight time up to daily or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Appointments six months or less – Not Eligible
  • Appointments greater than six months – Eligible for Full Benefits Plan if 0.4 FTE or greater
  • Cost sharing premiums for part-time employees as per article 35.06 of the AUPE Collective Agreement

Pension Eligibility: 

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Eligible
  • Between 14 and 29 hours per week - Optional
  • 30 hours per week or more - Mandatory

Special Leave Entitlements: Article 31 - AUPE Collective Agreement

  • Appointments six months or less - No Entitlement (except Bereavement)
  • Appointments greater than six months - Full Entitlement pro-rated based on FTE

Sick Leave: Article 30 - AUPE Collective Agreement

  • Appointments six months or less – No Entitlement
  • Appointments greater than six months - Full Entitlement pro-rated based on FTE
    • 70% sick leave first three months
    • 100% sick leave after three months

Vacation: Article FXT29 - AUPE Collective Agreement

  • Full Entitlement pro-rated based on FTE and length of term
    • 3 weeks for 1 to 4 years of service
    • 4 weeks for 5 to 15 years of service
    • 5 weeks for 16 to 24 years of service
    • 6 weeks for 25 years of service and over
    • One-time bonus week after 8 years
    • Accrues semi-monthly from date of hire

Recurring Part-Time (hourly; work an irregular schedule)

Recurring Part-Time

This position is engaged to work on an irregular schedule less than 1.0 FTE.

Definition: Employees who are engaged to perform work on an irregular schedule. Such employees may work shifts up to the normal daily and weekly hours of work for their job family.

Can be hired as Operating Employees (when paid from base operating funds) or as Fixed Term Employees when paid from research project funds)

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 

See Article 1 – Definitions and Interpretations for more information.

Position Management: Not assigned a one-to-one position number in the HR System 

Recruitment Requirements:

  • Job Profile Required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Required - Minimum of seven days
  • Offer letter produced
  • Probation completed after 500 hours (Article 17- Probationary Employee and Period)

Work Schedule: Article FXT18 - AUPE Collective Agreement

  • Maximum of AUPE job family

Time Sheet:

  • Hourly Employees – code positive time
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily or weekly maximum of job family and phase (Article 19 AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Not eligible for benefit plans
  • 3% pay in lieu of benefits if 14 hours or greater per week

Pension Eligibility: 

  • Not Eligible

Special Leave Entitlements:  Article 31 - AUPE Collective Agreement

  • No Entitlement

Sick Leave: Article 30 - AUPE Collective Agreement

  • Accrues at 0.0384 hours of sick leave per hour worked to a maximum of 70 hours.

Vacation: Article FXT29 - AUPE Collective Agreement

  • Article 28.02 Paid Holidays - AUPE Collective Agreement
    • Receives 5% stat pay on each cheque
  • Article OP29.07 and FT29.07 Vacations - AUPE Collective Agreement
    • Receives 6% vacation pay on each cheque

Casual (hourly; maximum number of shifts)

Casual

This position is engaged to work an irregular schedule of shifts of three (3) hours or more to:

  • Replace an employee absent from work for a period of less than 20 consecutive work days.
  • Augment the regular work force on no more than 30 work days per calendar year.

Definition: Employees engaged to work shifts of three (3) hours or more to:

  • Replace an Employee absent from work for a period of less than twenty (20) consecutive work days (Replacement)
  • Augment the regular work force on no more than thirty (30) work days per calendar year (Augmentation). 

Can be hired as Operating Employees (when paid from general operating funds) or as Fixed Term Employees when paid from research project funds)

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 

See Article 1 – Definitions and Interpretations for more information.

Position Management: Not assigned a one-to-one position number in the HR System 

Recruitment Requirements:

  • Hired via the Casual AUPE - Hourly template in Template-Based Hire (TBH) form (located in the myUCalgary Portal under My Work)
  • Submission of a job profile not required
  • No posting required
  • No offer letter produced
  • Funding approval not required as approval of hourly time is done through the timesheet approval process

Work Schedule: Article OP18 for Operating Employees or FXT18 for Fixed Term Employees - AUPE Collective Agreement

  • Replacement - Less than 20 consecutive work days
  • Augmentation - No more than 30 shifts per calendar year
  • Premium (EXT) of 1.25 applies on shifts above the max (Article 1.02e)

Time Sheet:

  • Hourly Employees – code positive time
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily or weekly maximum of job family and phase (Article 19 AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Not eligible

Pension Eligibility: 

  • Not Eligible

Special Leave Entitlements:  Article 31 - AUPE Collective Agreement

  • No Entitlement

Sick Leave: Article 30 - AUPE Collective Agreement

  • Not Eligible

Vacation: 

  • Article 28.02 Paid Holidays - AUPE Collective Agreement
    • Receives 5% stat pay on each cheque
  • Article OP29.07 and FXT29.07 Vacations - AUPE Collective Agreement
    • Receives 6% vacation pay on each cheque

Student Job (hourly; current University of Calgary student)

Student Job

This position is engaged to work shifts no less than three (3) hours per shift, and no more than 22.5 hours per week during the fall and/or winter semester(s).

Student employees must be registered in one (1) University of Calgary course or more, or registered as a Graduate Student at the University of Calgary.

From May 1 to September 15 and December 1 to January 15, active Canadian students can work up to full-time hours.  International students may have different provisions.

Definition: Employees whose position duties fall in Phase I of a Job Family and are engaged to work no less than three (3) hours per shift, and no more than 22.5 hours per week.

Student Employees must be registered in one (1) University of Calgary course or more, or registered as a Graduate Student at the University of Calgary.

Can be hired as Operating Employees (when paid from general operating funds) or as Fixed Term Employees when paid from research project funds)

The AUPE Collective Agreement guides the employment relationship for all AUPE employees. 

See Article 1 – Definitions and Interpretations for more information.

Position Management: Not assigned a one-to-one position number in the HR System 

Recruitment Requirements:

  • Hired via the Student AUPE - Hourly template in the Template-Based Hire (TBH) form (located in the myUCalgary Portal under My work)
  • Submission of a job profile not required
  • No posting required
  • No offer letter produced
  • Funding approval not required as approval of hourly time is done through the timesheet approval process

Work Schedule: 

  • No more than 22.5 hours per week
  • Premium (EXT) of 1.25 applies on shifts above the max
  • Weekly maximums don't apply between December 1 and January 15 or between May 1 and September 15.

Time Sheet:

  • Hourly Employees – code positive time
  • Shift is a minimum three hour to the maximum daily hours for the applicable AUPE job family
  • CTO - Not Eligible
  • Flex - Not Eligible
  • Overtime paid for hours worked over daily or weekly maximum of job family and phase (Article 19 - AUPE Collective Agreement)

Benefits Eligibility: Article 35 - AUPE Collective Agreement

  • Not eligible

Pension Eligibility: 

  • Not Eligible

Special Leave Entitlements:  Article 31 - AUPE Collective Agreement

  • No Entitlement

Sick Leave: Article 30 - AUPE Collective Agreement

  • Not Eligible

Vacation: 

  • Article 28.02 Paid Holidays - AUPE Collective Agreement
    • Receives 5% stat pay on each cheque
  • Article OP29.07 and FXT29.07 Vacations - AUPE Collective Agreement
    • Receives 6% vacation pay on each chequee