Time Entry & Approval

Time Entry for Salaried Employees

All salaried AUPE and MAPS employees must report and enter exception time into their timesheet.  Salaried employees will be paid their regular base salary however on scheduled days of work, if they are absent, they must enter the appropriate leave code (i.e. Vacation, Sick and Personal Days etc.).

Salaried employees that may have eligible overtime pay, banking of overtime worked, shift premiums etc. must enter this time into their timesheet in order for it to be approved and paid.


Learn How to Enter Time

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View Time Reporting Codes (TRC) Guide Definitions

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Campus

my.ucalgary.ca

Need to update your personal information, view your pay and benefits information or report time? Log in to the my.ucalgary.ca portal and select 'All about me'.

Access the portal


Time Entry for Hourly Employees

In order to be paid, hourly employees must enter all hours they work each day.  The time entered is sent to your direct report (or project holder for project hourly employees) for approval and is processed in the pay period in which the time was worked and entered.

All time worked by hourly employees should be entered into the timesheet by accessing my.ucalgary.ca portal and clicking on all about me > report time. 

For help in entering your timesheet please refer to the guide below or contact the Integrated Service Centre at hr@ucalgary.ca or via phone at 403-220-5932.


Learn How to Enter Time

Learn more

View Time Reporting Codes (TRC) Guide Definitions

Learn more


Campus

Locked Timesheets

Employees that are required to enter their time should do so in the same pay period in which the time or absence occurred. In order to accommodate late time entry but mitigate risk, timesheets are kept open for entry for only two pay periods from the current pay period. 

If you have to enter time for more than two pay periods in the past, please complete a manual timesheet (go to Forms and click on Payroll) and email it to payrolluc@ucalgary.ca. For questions in completing the manual timesheet, please contact hr@ucalgary.ca.