MaPS - Employment Type Summary


Employment Type Summaries

Select the employment type(s) to view or compare the description and other eligibility details for Management and Professional Staff (MaPS). These overviews provide basic entitlements for employees new to the organization. Entitlements for internal employees transferring to a new role may vary slightly depending on their current job and entitlements.

Employee Type ID: Reg FT

Definition: Employees funded from base operating dollars (Operating Employees) who work year-round. 

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management: 

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting required - minimum of seven days
  • Offer letter produced
  • Probation completed after six months

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet:

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime etc.)
  • MaPS Flexible Work Arrangement Program
  • Eligible to participate after completion of probation period

Benefits Eligibility: Full benefits plan

Pension Eligibility: Mandatory

Special Leave Entitlements: Full entitlement

Sick Leave: Full entitlement

  • 70% sick leave first three months
  • 100% sick leave after three months

Vacation: Full entitlement

  • 20 days for years 1 - 7
  • 1 additional day/year for years 8 - 11
  • 25 days for years 12 - 21
  • 30 days for years 22 and over
  • Accrues semi-monthly from date of hire

Employee Type ID: Reg PT

Definition: Employees funded from base operating dollars (Operating Employees) who work year-round. 

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting required - minimum of seven days
  • Offer letter produced
  • Probation completed after six months

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet: 

  • Salaried Employees - code exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime etc.)
  • MaPS Flexible Work Arrangement Program: Eligible to participate after completion of probation period

Benefits Eligibility:

  • Full benefits plan
  • Cost sharing for Tuition Support benefits prorated based on FTEas per MaPS Ts&Cs

Pension Eligibility: Mandatory

Special Leave Entitlements: Full entitlement pro-rated based on FTE

Sick Leave: Full entitlement pro-rated based on FTE

  • 70% sick leave first three months
  • 100% sick leave after three months

Vacation: Full entitlement pro-rated based on FTE

  • 20 days for years 1 - 7
  • 1 additional day/year for years 8 - 11
  • 25 days for years 12 - 21
  • 30 days for years 22 and over
  • Accrues semi-monthly from date of hire

Employee Type ID: Limited Term FT

Definition: Employees working in a non-recurring appointment created through the use of one-time special operating funds whose terms of hire establish an anticipated date for termination. Limited Term employees are hired using one of the following employee classification (Empl Class):

  • Support Staff Limited Term when the position supports base operations and is charged directly to base operating funds.*
    or
  • Support Staff Limited Term (Project) when the position is directly charged to a non-research project.

*Applies even if the salary is recovered from non-research project funds

Appointments cannot be less than six (6) months or more than two (2) years.

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management: Support Staff Limited Term jobs (supporting base operations) are assigned a one-to-one position number in the HR System when funded from base operating. Active positions are used for annual budgeting and planning purposes. Active positions count against a department budget’s spend until that position is inactivated in the HR System.

Recruitment Requirements:

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting required - minimum of seven days
  • Offer letter produced

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet:

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime, etc)
  • Flexible Work Arrangement Program
  • Not Eligible for Summer Compressed Work Week and Voluntary Flex Leave plans

Benefits Eligibility:  

  • Full Benefits Plan for appointments greater than six months
  • LTD has a maximum benefit payment of two years or age 65, whichever is earlier

Pension Eligibility:

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements: Full entitlement

Sick Leave: Full entitlement

  • 70% sick leave first three months
  • 100% sick leave after three months

Vacation: Full entitlement

  • 20 days per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Limited Term PT

Definition: Employees working in a non-recurring appointment created through the use of one-time special operating funds whose terms of hire establish an anticipated date for termination. Limited Term employees are hired using one of the following employee classification (Empl Class):

  • Support Staff Limited Term when the position supports base operations and is charged directly to base operating funds.*
    or
  • Support Staff Limited Term (Project) when the position is directly charged to a non-research project.

*Applies even if the salary is recovered from non-research project funds

Appointments cannot be less than six (6) months or more than two (2) years.

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff. 

Position Management: Support Staff Limited Term jobs (supporting base operations) are assigned a one-to-one position number in the HR System when funded from base operating. Active positions are used for annual budgeting and planning purposes. Active positions count against a department budget’s spend until that position is inactivated in the HR System.

Recruitment Requirements:

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting required - minimum of seven days
  • Offer letter produced

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet:

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime, etc)
  • Flexible Work Arrangement Program
  • Not Eligible for Summer Compressed Work Week and Voluntary Flex Leave plans

Benefits Eligibility:

  • Full Benefits Plan for appointments greater than six months in duration
  • Cost sharing prorated based on FTE for tuition support benefits as set out in MaPS Ts&Cs
  • Ltd has a maximum benefit payment of two years or age 65, whichever is earlier

Pension Eligibility: 

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements: Full entitlement pro-rated based on FTE

Sick Leave: Full entitlements pro-rated based on FTE

  • 70% sick leave first three months
  • 100% sick leave after three months

Vacation: Full entitlements pro-rated based on FTE

  • 20 days per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp Relief FT

Definition: Employees funded from base operating dollars (Operating Employees) engaged to work for a period of more than six (6) months, and are replacing a Regular or Sessional employee on an approved leave who is expected to return.

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management: 

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Employee Type Description: Temporary Relief Full Time (MaPS)

Recruitment Requirements:  

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting required - minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • No service and no completion of probation
  • Must be greater than 20 working days
  • Must be replacing a regular employee expected to return

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet:

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime, etc
  • Flexible Work Arrangement Program: Not Eligible for Summer Compressed Work Week and Voluntary Flex Leave plan

Benefits Eligibility:

  • Appointments greater than six months - Eligible
  • No Long Term Disability coverage
  • No Tuition Support benefit coverage

Pension Eligibility:

  • Appointments less than 12 months - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements: No Entitlement (Except Bereavement)

Sick Leave: Full entitlements

  • 70% sick leave first three months
  • 100% sick leave after three months

Vacation: Full entitlements

  • 20 days per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp Relief PT

Definition: Employees funded from base operating dollars (Operating Employees) engaged to work for a period of more than six (6) months, and are replacing a Regular or Sessional employee on an approved leave who is expected to return.

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements: 

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting required - minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • No service and no completion of probation
  • Must be greater than 20 working days
  • Must be replacing a regular employee expected to return

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet:

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime, etc)
  • Flexible Work Arrangement Program: not Eligible for Summer Compressed Work Week and Voluntary Flex Leave plan

Benefits Eligibility:    

  • Appointments greater than six months - Eligible
  • No Long Term Disability coverage
  • No Tuition Support benefit coverage

Pension Eligibility:

  • Appointments less than 12 months - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements: No Entitlement (Except Bereavement)

Sick Leave: Full entitlements pro-rated based on FTE

  • 70% sick leave first three months
  • 100% sick leave after three months

Vacation: Full entitlements pro-rated based on FTE

  • 20 days per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp FT

Definition: Employees funded from base operating dollars (Operating Employees) engaged to work on a regular schedule for a period of not less than twenty (20) consecutive work days and not more than six (6) consecutive months.

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements:   

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Optional
  • Offer letter produced
  • No service and no completion of probation
  • Must be greater than 20 working days

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet:

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime, etc)
  • Flexible Work Arrangement Program: not eligible for Summer Compressed Work Week and Voluntary Flex Leave plan

Benefits Eligibility: Not Eligible

Pension Eligibility: Not Eligible

Special Leave Entitlements: No entitlement (Except Bereavement)

Sick Leave: Not Eligible

Vacation:  

  • 20 days per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Temp PT

Definition: Employees funded from base operating dollars (Operating Employees) engaged to work on a regular schedule for a period of not less than twenty (20) consecutive work days and not more than six (6) consecutive months.

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management:

  • Assigned a one-to-one position number in the HR System
  • Active positions are used for annual budgeting and planning purposes
  • Active positions count against a department budget’s spend until that position is inactivated in the HR System

Recruitment Requirements: 

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting Optional
  • Offer letter produced
  • No service and no completion of probation
  • Must be greater than 20 working days

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet:

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime, etc)
  • Flexible Work Arrangement Program: Not eligible for Summer Compressed Work Week and Voluntary Flex Leave plan

Benefits Eligibility: Not Eligible

Pension Eligibility: Not Eligible

Special Leave Entitlements: No Entitlement (Except Bereavement)

Sick Leave: Not Eligible

Vacation: Full - entitlements pro-rated based on FTE

  • 20 days per year pro-rated based on length of term
  • Accrues semi-monthly from date of hire

Employee Type ID: Fixed Term FT

Definition: Employees who support research projects at the university for a specified period of employment up to five (5) years dependent upon length of research funding associated with the appointment.

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management: Not assigned a position number in the HR System except

  • when the job has direct reporting relationships
  • when the job is funded from a high dollar (level 3) project

Recruitment Requirements:

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting required - minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • Probation completed after six months

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet: 

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime, etc)
  • Flexible Work Arrangement Program: Eligible to participate after completion of probation period

Benefits Eligibility:   

  • Appointments six months or less – Not Eligible
  • Appointments greater than six months – Eligible for Full Benefits Plan

Pension Eligibility:  

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements:

  • Appointments six months or less – No Entitlements (except Bereavement)
  • Appointments greater than six months – Full Entitlement

Sick Leave: 

  • Appointments six months or less – No Entitlements
  • Appointments greater than six months – Full Entitlement
    • 70% sick leave first three months
    • 100% sick leave after three months

Vacation: Full Entitlement pro-rated based on length of term

  • 20 days for years 1 - 7
  • 1 additional day/year for yrs 8 - 11
  • 25 days for years 12 - 21
  • 30 days for years 22 and over
  • Accrues semi-monthly from date of hire

Employee Type ID: Fixed Term PT

Definition: Employees who support research projects at the university for a specified period of employment up to five (5) years dependent upon length of research funding associated with the appointment.

See the MaPS Terms and Conditions of Employment for a general framework guiding the employment relationship for MaPS Staff.

Position Management: Not assigned a position number in the HR System except:

  • when the job has direct reporting relationships
  • when the job is funded from a high dollar (level 3) project

Recruitment Requirements:

  • Job Profile required
  • Funding approval required
  • Job Opening requested and approved via the Job Opening Request form (located in the myUCalgary Portal under My work)
  • Posting required - minimum of seven days
  • Offer letter produced
  • Extensions do not require posting
  • Probation completed after six months

Work Schedule: Flexible (based on business priorities) around a 35 hour work week.

Time Sheet:

  • Salaried Employees - code Exception time
  • MaPS employees not eligible for positive time exceptions (CTO, Overtime, etc)
  • Flexible Work Arrangement Program: Not eligible for Summer Compressed Work Week and Voluntary Flex Leave plans

Benefits Eligibility:

  • Appointments six months or less – Not Eligible
  • Appointments greater than six months – Eligible for Full Benefits Plan
  • Cost sharing for Tuition Support benefits based on FTE as set out in MaPS Ts&Cs

Pension Eligibility:

  • Appointments less than one year - Not Eligible
  • Appointments of one year or more (or extended beyond one year or more) - Mandatory

Special Leave Entitlements:

  • Appointments six months or less – No Entitlements (except Bereavement)
  • Appointments greater than six months – Full Entitlement pro-rated based on FTE

Sick Leave:

  • Appointments six months or less – No Entitlements
  • Appointments greater than six months – Full Entitlement pro-rated based on FTE
    • 70% sick leave first three months
    • 100% sick leave after three months

Vacation: Full Entitlement pro-rated based on FTE and length of term

  • 20 days for years 1 - 7
  • 1 additional day/year for years 8 - 11
  • 25 days for years 12 - 21
  • 30 days for years 22 and over
  • Accrues semi-monthly from date of hire