Assessment Appeals

Academic Staff


Academic staff members are given opportunity to appeal the wording of the assessment by the Department Head and/or the increment assigned. (YY.9.3 )

Appeals and the grounds for appeal are submitted in writing to the Chair of the FMC and circulated to all FMC members and to the Head. Appeals of the Department Head recommendation must be heard by FMC first. The FMC will only address appeals that speak to factual information. The Committee cannot assume or go on hearsay, etc.

  1. At the FMC Meeting:

    • the appellant may be accompanied by an advisor (YY.9.3.11) or name a representative from among the Continuing, Contingent Term, Limited Term, Special Limited Term, or Pre-Tenure Track Appointment academic staff to act on his or her behalf (YY9.3.5)
    • the appellant and Department Head are asked to provide any clarification of factual information which members of the FMC may request.(YY.9.3.4)
    • the Department Head, academic staff member, and advisor are absent during deliberations and voting of the Committee. (YY.9.3.4)
  2. If the Academic Declines to Attend:

    • the Head will also be absent during any discussion of the appeal
    • the FMC may proceed without the presence of the academic staff member and Head by reviewing any additional information submitted in writing by the academic staff member and Head.

Appeals of the Dean’s recommendation may be submitted to the Chair of the General Merit Committee only if:

  • the Dean lowers the recommendation of the Department Head

  • the Dean upholds the Department Head recommendation and the academic appeals the Department Head recommendation to FMC

    Appeals and the grounds for appeal are submitted in writing to the Chair of the GMC and circulated to all GMC members and to the Dean

  • the academic served as an administrator (YY.1.3.a) and was assessed by the Dean in the first instance (YY.6.6)

    If an Academic Administrator's appeal is denied by GMC, or in any situation where GMC lowers a recommendation of a Dean, the Academic Administrator may appeal this decision to the Academic Administrators Appeal Committee (AAAC) (See below) within 10 working days following the receipt of the written decision of the GMC. (YY.6.7)

Where an appeal by an academic administrator is denied by GMC, or in any situation where GMC lowers a recommendation of a Dean, the Academic Administrator may appeal this decision to the Academic Administrators Appeal Committee (AAAC) within 10 working days following the receipt of the written decision of the GMC.

  1. Committee Composition

    • Three academic staff members holding appointments with tenure, jointly appointed by the Vice - President (Research) and the Faculty Association
    • Including both genders
    • The Vice-President (Research) and the Faculty Association shall jointly designate one of the three academic staff members as Chair
    • One non-voting member appointed by the Faculty Association (required for quorum)
    • None of the committee members can be from the applicant’s Faculty or Unit
  2. Document Review

    • The AAAC reviews the letter of appeal, the Academic Administrator’s academic performance report, all documentation considered by the GMC, the decision of the GMC, plus any additional material submitted by the appellant with the letter of appeal.
    • The Committee may also request that the Provost’s office produce comparative information regarding other Academic Administrators and/or other academic staff members in the same Faculty or rank.
    • The AAAC may request any additional information it deems appropriate.
  3. Meeting Procedures

    • The AAAC interviews the appellant together with the Provost. Where the case is an appeal to the GMC that was denied, the Provost may delegate this role to the appropriate Dean.
    • At any meeting where the appellant is in attendance, the appellant may be accompanied by an Advisor. YY.6.12
    • The decision of the AAAC is final and binding.

Provides interest-based problem solving through investigation and mediation guided by the university's Statement on Principles of Conduct. Supports conflict resolution through facilitated joint consultations and grievance proceedings that involve the Faculty Association, as applicable.

  1. Lindsay May

    Associate Director, Academic Labour Relations

    403.220.3066

    academicrelations@ucalgary.ca

  2. Brent Boc

    Consultant, Academic Labour Relations

    403.220.4269

    academicrelations@ucalgary.ca

  3. Andrea Berbic

    Advisor, Academic Labour Relations

    403.210.6967

    academicrelations@ucalgary.ca

Academic Portfolio

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TUCFA Collective Agreement

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June 2021 GFC Academic Staff Criteria & Processes Handbook

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April 2019 GFC Academic Staff Criteria & Processes Handbook

For use only under the transitional provisions of the June 2021 GFC Academic Staff Criteria and Processes Handbook (Part A, Section 4.2)

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