Required Authorizations and Actions

Select from the following categories to determine the authorizations, required and recommended actions for your travel. To find the risk rating of the country you wish to travel to, login and then choose Country Risk Ratings from the choices on your left.

It is the responsibility of the traveler to ensure that they have completed the requirements prior to commencing travel.

Find Risk Rating

Travel Requirements by Job Type

(please note that travel to High or Extreme risk countries may required Dean/SLT approval)

Updated: March 13, 2023

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4.  Download the International SOS mobile app on your mobile device.

    5.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2.  Review the International Travel Checklist

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4.  Download the International SOS mobile app on your mobile device.

    5.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2.  Review the International Travel Checklist

  3. High Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4.  Download the International SOS mobile app on your mobile device.

    5.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2.  Review the International Travel Checklist

    3. You have the option to complete an Emergency Evacuation and Security Plan and upload it to the Travel Registration system, should you choose to do so.

    4. Request a trip briefing from International SOS

  4. Extreme Risk

    Authorization Required

    Level 1: Department. Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Vice-President (Finance) and Chief Financial Officer

    Level 4: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If  If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5.  Download the International SOS mobile app on your mobile device.

    6.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Request a trip briefing from International SOS

  1. Low Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4.  Download the International SOS mobile app on your mobile device.

    5.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4.  Download the International SOS mobile app on your mobile device.

    5.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed.

  1. Low Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

     

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed.

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2.  Review the International Travel Checklist

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2.  Review the International Travel Checklist

  3. High Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2.  Review the International Travel Checklist

    3. You have the option to complete an Emergency Evacuation and Security Plan and upload it to the Travel Registration system, should you choose to do so.

    4. Request a trip briefing from International SOS

  4. Extreme Risk

    Authorization Required

    Level 1: Department. Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Vice-President (Finance) and Chief Financial Officer

    Level 4: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Request a trip briefing from International SOS

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2.  Review the International Travel Checklist

  3. High Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2.  Review the International Travel Checklist

    3. You have the option to complete an Emergency Evacuation and Security Plan and upload it to the Travel Registration system, should you choose to do so.

    4. Request a trip briefing from International SOS

  4. Extreme Risk

    Authorization Required

    Level 1: Department. Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Vice-President (Finance) and Chief Financial Officer

    Level 4: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise
    • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

    Recommended Actions

    1. Request a trip briefing from International SOS

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. You have the option to complete an Emergency Evacuation and Security Plan and upload it to the Travel Registration system, should you choose to do so.

    3. Request a trip briefing from International SOS.

    4.  Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Vice-President (Finance) and Chief Financial Officer

    Level 6: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise.

    Recommended Actions

    1. Request a trip briefing from International SOS

    2.  Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed.

  1. Low Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7.  Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed. 

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed. 

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. You have the option to complete an Emergency Evacuation and Security Plan and upload it to the Travel Registration system, should you choose to do so.

    3. Request a trip briefing from International SOS.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Vice-President (Finance) and Chief Financial Officer

    Level 6: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise.

    Recommended Actions

    1. Request a trip briefing from International SOS

    2. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed

  1. Low Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca.

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed. 

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed. 

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. You have the option to complete an Emergency Evacuation and Security Plan and upload it to the Travel Registration system, should you choose to do so.

    3. Request a trip briefing from International SOS.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Vice-President (Finance) and Chief Financial Officer

    Level 6: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise.

    Recommended Actions

    1. Request a trip briefing from International SOS

    2. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  1. Low Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    None

    Required Actions

    1. Register:

    2. Review:

    3. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    4. Download the International SOS mobile app on your mobile device.

    5. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Review the International Travel Checklist

    3. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. You have the option to complete an Emergency Evacuation and Security Plan and upload it to the Travel Registration system, should you choose to do so.

    3. Request a trip briefing from International SOS.

    4. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President of your teaching faculty (i.e. do not choose Graduate Studies)

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Vice-President (Finance) and Chief Financial Officer

    Level 6: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise.

    Recommended Actions

    1. Request a trip briefing from International SOS

    2. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    NOTE:  The University will not provide funding for costs related to undergraduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  1. Low Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Complete an international travel briefing from UCalgary International Study Abroad. Email: study.abroad@ucalgary.ca

    6. Download the International SOS mobile app on your mobile device.

    7. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed.

  1. Low Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  2. Moderate Risk

    Authorization Required

    Level 1: RMI Analyst

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  3. High Risk

    Authorization Required

    Level 1: Department Head or Manager/Director

    Level 2: Dean or Vice-President

    Level 3: Briefer

    Level 4: RMI Analyst

    Level 5: Director (RMI)

    Required Actions

    1. Register:

    2. Review:

    3. Upload the following completed and scanned documents to the Travel Registration system:

    4. If doing fieldwork outside urban areas, follow all requirements as outlined in the Field Safety Standard and submit completed field safety documentation to Department Head or Designate for review and approval.

    5. Download the International SOS mobile app on your mobile device.

    6. Ensure that:

    • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
    • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

    Recommended Actions

    1. Upload your travel itinerary to Travel Registration System.

    2. Request a trip briefing from International SOS

    NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.

  4. Extreme Risk

    Travel not allowed.