Contracts


COVID-19 Addendum for UCalgary Events and Facilities

Revised: Mar 2, 2022

All University of Calgary contracts must be reviewed by one of the following departments (who will also provide you with the individual who has signing authority):

University Owned Equipment on Lease or Loan to Others  

When loaning or leasing university-owned equipment to external companies or organizations, the appropriate contract template must be used. This agreement requires external organizations and companies to provide insurance for UCalgary equipment while it is in their possession. This does not apply to Active Living and Com Media equipment loans to individuals.

The care, custody, and control of university equipment is the responsibility of the department head who must approve the lease/loan of the equipment prior to the agreement being signed. 

If a department is loaning equipment to university employees or students to take off campus for university-related work, the department is responsible to maintain records that indicate whom the equipment was loaned to in order to ensure proper capital equipment records.

Once you have completed the agreement, send it to exrecep@ucalgary.ca for signature.

Updated:  November 4, 2022

Term: October 1, 2022 to September 30, 2027

The university has a master agreement with Girl Guides of Canada for use of university facilities and instructional services. When Schedule B has been completed and signed by both parties, informed consents and waivers are not required to be signed.  Please note that the University requires that all those who are able to be vaccinated are fully vaccinated in order to participate in, or escort participants in, a UCalgary program, onsite or offsite. 

Signing Authority: Appendices/schedules to this master agreement can be sent to Janet Stein (riskmgmt@ucalgary.ca) in Risk Management and Insurance for signature on behalf of the University of Calgary.  

Girl Guides of Canada

  • Guides - Schedule A - List of approved instructional programs, facility rentals and educational field trips.
  • Guides - Schedule B - Complete this document for instructional programs and facility rentals.

Girl Guides - Schedule A

All activities take place on university property unless otherwise noted.

  • Anatomy Labs - Faculty of Medicine - instructional/educational programs
  • Aquatic Centre - facility rental and/or instructional programs that include:
    • Swimming lessons
    • Water fitness
    • Water sports
    • Entry SCUBA
    • Red Cross Water Safety Instructor certifications
    • Lifesaving Society lifesaving and lifeguarding certifications
    • Boating safety and snorkeling
  • Climbing Room - facility rental and or instructional programs
  • Gymnasiums & Gymnastics Centre - facility rental and/or instructional programs that include the following activities:
    • Volleyball
    • Basketball
    • Badminton
    • Gymnastics
  • Kananaskis Field Station - instructional programs and/or meals and/or program resources and/or accommodations that include:
    • Outdoor science educational programs
    • Field trips
    • Professional development  programs
    • Ecology education programs
    • Environmental education programs

All of the Kananaskis Field Station services may be either full support (which includes instruction, meals, program resource and sometimes accommodations) or self-directed (which includes accommodation only)

  • Minds in Motion - Instructional programs that use University facilities
  • Outdoor Program Centre - instructional programs that include:
    • Avalanche awareness course - lecture presentations only
    • Backpacking - Kananaskis Country or wilderness areas where the university has a permit to teach these activities
    • Bike repair clinics
    • Canoeing - takes place at:
      • The university's pool and/or a community pool (if it takes place at the university's pool it may also include facility rental)
      • City of Calgary locations such as:
        • Glenmore Reservoir
        • Bowness Lagoon and/or City lakes and ares where the university has a permit to teach these activities
        • The Bow River
      • Kananaskis River and/or lakes and wilderness areas where the university has a permit to teach these activities
    • Climbing and Bouldering
    • Cross country skiing - takes place at:
      • City of Calgary locations where the university is contracted/permitted to teach these activities
      • Kananaskis Country or wilderness areas where the university has a permit to teach these activities
    • Glacier hiking/mountaineering skills - Equipment rental and/or instructional programs which take place at:
      • Kananaskis Country
      • Banff Park
      • Wilderness areas where the university has a permit to teach these activities
    • Guiding services - for hiking trips or interpretive walks which take place at:
      • Kananaskis Country or wilderness areas where the university has a permit to teach these activities
    • Inline skating - takes place on university property
    • Kayaking - takes place at:
      • The university's pool and/or community pool (if it takes place at the university's pool, it may also include facility rental
      • Glenmore reservoir
      • Bowness Lagoon and/or city lakes
      • The Bow River
      • Kananaskis River or wilderness areas where the university has a permit to teach these activities
    • Mountain biking - may take place:
      • On university property
      • Other trail areas within the City of Calgary; or
      • Kananaskis Country or wilderness areas where the university has a permit to teach these activities
    • Outdoor rock climbing - Kananaskis Country
    • Sea kayaking - takes place at:
      • The university's pool and/or a community pool (if it takes place at the university's pool it may also include facility rental)
      • Glenmore reservoir
      • Bowness Lagoon and/or city lakes
      • The Bow River
      • Kananaskis River or wilderness areas where the university has a permit to teach these activities
    • Snow shelters - takes place at Fortress Mountain
    • Snowshoeing - takes place at:
      • City of Calgary parks
      • Kananaskis Country
    • Stand up paddle boarding - takes place at:
      • The university's pool (it may also include facility rental) and/or
      • A community pool
      • City lakes and any other areas where the university is contracted/permitted to teach these activities
      • Outside of Calgary, areas may include:
        • The Bow River
        • Kananaskis River or wilderness areas where the university has a permit to teach these activities
    • Telemark skiing - takes place at:
      • Fortress or Nakiska (not including any areas with avalanche hazard)
    • Whitewater rafting and/or river rafting - takes place on the:
      • Bow River
      • Red Deer River
      • Kootenay River or wilderness areas where the university has a permit to teach these activities
  • Racquet Center - Facility rental and/or instructional programs
  • Rothney Astrophysical Observatory, Priddis, Alberta - Instructional/educational programs
  • Skating - takes place at:
    • Bowness Park
    • The Olympic Oval (which may include facility rental and/or instructional programs)
  • Sports Clinics - which may include:
    • Football clinics and/or training camps
    • Basketball clinics and/or training camps
    • Volleyball clinics and/or training camps
  • Spray Lakes Gymnastics Centre - Facility rental and instructional programs that include gymnastics
  • University of Calgary Community Garden - gardening activities that may include planting, weeding, digging, and watering
  • University of Calgary Facility Tours - touring activities that may include spaces throughout the university campuses including, but not limited to, laboratories
  • Young Persons Accessing Laboratories - this program uses the university's laboratories and facilities that have been deemed appropriate for youth and would include activities such as the Science Fair Mentorship Programs
  • Cybermentor Program - this program uses the university's laboratories and facilities that have been deemed appropriate for youth. Activities may include workshops with animals and chemicals deemed age-appropriate

The Department of Real Estate, Leasing and Land Holdings are the designated department responsible for negotiating and contracting all long term spaces leases on behalf of the University of Calgary.

In order to insure a new long-term leased space to the university's property insurance policy, the Adding New Leased Spaces form must be completed and submitted to riskmgmt@ucalgary.ca.

Updated: March 21, 2022

The University has master agreements with some school boards for use of university facilities, instructional services, job shadowing, mentoring, etc. The University requires that all those who are able to be vaccinated are fully vaccinated in order to participate in, or escort participants in, a UCalgary program, onsite or offsite.  This will be addressed in the contract addendums for the Schoolboards listed below.

For current master agreements, there is both a list of approved activities and an appendix/schedule that must be completed for the school board to use your facilities/services. Once that is signed their students are not required to sign our waivers or informed consents.

If the school board that wishes to use your services/facilities is not listed below, please contact University Legal Services at legalservices@ucalgary.ca.  Please note that previous master agreements with schoolboards who are no longer listed below are currently inactive. 

Signing Authority: Appendices/schedules to the master agreements for schools can be sent to Janet Stein (riskmgmt@ucalgary.ca) in Risk Management and Insurance for signature on behalf of the University of Calgary. All other agreements of this type must be sent to Tammy Faas, Legal Services.

Calgary Board of Education (Master Agreement terminates Jan. 31, 2024)

  • CBE - Schedule A - List of approved instructional programs, facility rentals, and educational field trips
  • CBE - Schedule B - Special Restrictions and Control Measures required for services
  • CBE - Schedule C - Complete this document for instructional programs and facility rentals

Calgary Catholic School District (Master Agreement terminates Aug. 31, 2023)

  • CCSD - Schedule A - List of approved instructional programs, facility rentals, and educational field trips
  • CCSD - Schedule B - Complete this document for instructional programs and facility rentals

Foundations for the Future Charter Academy (Master Agreement terminates Jan. 30, 2025)

  • FFCA - Schedule A - List of approved instructional programs, facility rentals, and educational field trips
  • FFCA - Schedule B - Complete this document for instructional programs and facility rentals

Palliser Regional Division No. 26 (Master Agreement terminates Aug. 31, 2027)

Renert School Foundation (Master Agreement terminates May. 16, 2027)

  • Renert - Schedule A - List of approved instructional programs, facility rentals, and educational field trips
  • Renert - Schedule B - Complete this document for instructional programs and facility rentals

Rundle College Society (Master Agreement terminates Aug. 31, 2027)

Strathcona Tweedsmuir School (Master Agreement terminates Jan. 31, 2027)

  • Schedule A - List of approved instructional programs, facility rentals, and educational field trips
  • Schedule B - Complete this document for instructional programs and facility rentals

Webber Academy (Master Agreement terminates Aug. 20, 2027)

West Island College Society of Alberta (Master Agreement terminates Mar. 31, 2024)

Westmount Charter School Society (Master Agreement terminates Aug. 31, 2025)

All other groups do not have current master agreements in effect will be required to sign them prior to use of university facilities/programs. 

Updated: Nov 1, 2022

Scouts Canada no longer maintains a Master Agreement with the University. For use of University facilities and instructional services an Institution Activity Day Agreement is required for each activity/event.

Signing Authority: This agreement is sent to exrecep@ucalgary.ca for signature on behalf of the University of Calgary.