Accidents in UCalgary Owned Vehicles
Complete the University of Calgary Vehicle Accident Form. A copy of this form should be on a green sheet in the glove box of the vehicle. This includes taking pictures of each of the vehicles involved and of any damage sustained. Exchange insurance information with any other drivers involved in the accident.
Contact police to file a police report. In Alberta, any accidents resulting in injury, death, or damages exceeding $5,000 total between all vehicles must to be reported to the police immediately.
Complete an Incident Report with Campus Security as soon as possible (phone 403.220.5333). Please send them a copy of your completed Vehicle Accident Form as well. The Incident Report will be forwarded to Risk Management & Insurance to open a claim. If there is a serious accident or injury, call Campus Security immediately.
If the driver or any other occupants were in the vehicle at the time of the accident, the driver is required to complete an OARS report.
If the vehicle is safe to drive, proceed to the fleet operations garage located at the Physical Plant. If the vehicle is unsafe to drive, contact Motor Pool at 403.220.5601 to arrange for towing.
If any UCalgary student, employee, or volunteer was injured during the accident and required medical treatment or lost time beyond the day of the accident, WCB reports must be completed.
Accidents in Rental Vehicles
Include these steps in addition to those on the left (except for step 5), if you were involved in an accident in a rental vehicle while on UCalgary business. When you contact the rental agency, they will determine where the vehicle is to be taken.
Contact the rental agency and complete any required reports. Keep a photocopy of that document and send to Campus Security to include with their Incident Report.
If you are using the UCalgary Travel and Expense (T&E) card, and you are driving:
- a car
- an SUV
- a small van that transports a maximum of 8 people, including the driver
NOTE: If you are driving a truck or a van that transports more than 8 people, including the driver, contact firstname.lastname@example.org as the T&E card insurance will not apply in this situation. The coverage will be from the UCalgary rental vehicle insurance policy instead and a deductible will apply.