Event Guidelines and Checklists
University events on and off campus are permitted to go ahead if they align with provincial and municipal regulations, are entered into the UCalgary Event Registration Form and receive approval from their department head, dean, director, vice-president or other executive member.
Organizers of ‘in person’ university events, defined by one-off gatherings in excess of 15 people (outside of classes and regular business meetings), must complete the UCalgary Event Registration Form for any on or off campus university events including third parties booking space on UCalgary owned/leased property. Units are advised not to sign any contracts that would bind the university to be required to have any event where costs would be non-refundable.
Event organizers need to take into account the possibility of limited food services and options due to the need to comply with regulations on food provision that are current at the time of the event.
Updated: July 29, 2021