Event Guidelines and Checklists


University events on and off campus are permitted to go ahead if they align with UCalgary event guidelines as well as provincial and municipal regulations and receive approval from their department head, dean, director, vice-president or other executive member.

Organizers of university events are advised not to sign any contracts that would bind the university to be required to have any event where costs would be non-refundable.

Updated: Nov 25, 2022


Review all sections below

UCalgary event planners are required to review the 3 documents below and ensure that they can comply with all requirements.  Please forward any questions to Risk Management & Insurance at riskmgmt@ucalgary.ca

Event Guidelines

These Guidelines define event organizer responsibilities prior to and during events held on University property or UCalgary hosted events off campus.

Event Checklist

UCalgary Event Planners must complete the checklist and ensure that they have reviewed the related sections of the guidelines. Where UCalgary space is rented to external groups for events, email riskmgmt@ucalgary.ca for the appropriate checklist.

Photo by Brutalist Philipinas

Book a Space

There are currently no COVID-19 specific requirements in effect for Events.