Deferred examination FAQs

Frequently asked questions and answers about deferred examinations.

Application

Deferral requests for three exams in 24 hours or a religious conviction are due 10 business days after the final examination schedule is published. The term-specific deadlines are updated on the deferred final examinations homepage.

Deferral requests for medical reasons, domestic afflictions, and other valid reasons are due no later than two business days after the scheduled final exam.

The submission of supporting documentation alone does not constitute an application.

If a course does not have a registrar-scheduled final examination, you will not be able to request a deferred examination for the course. If you are seeking accommodations for other components of a course, i.e. final essay, take-home exam, etc., please contact your instructor to discuss.

If you are unable to select “three exams in 24 hours” for the reason of deferral, it is likely because your schedule does not qualify.

If you have already submitted an application for a course, you will not be able to submit another application for that course. If you need to amend an application, please contact your faculty advisor.

To apply for a deferred final exam, submit your application through the Student Centre and send any required documentation to the appropriate faculty office. 

Instructions for submitting your online application are available in this step-by-step guide.

Approval

Applications will be reviewed within five business days. You will be contacted if there are questions regarding your application or if additional information is required.

Visit the “Deferred Final Examination” page on your Student Centre. Your approval status is next to your tracking number for a specific application. Click “view request” to review details and comments from the approver (if any) on your application.

The reason should be noted on your application in the approver comments at the bottom. Click “view request” to see these details on your application. If you have further questions regarding the decision, please contact your faculty office.

In some cases, you may be requested to meet with your Associate Dean or an advisor prior to approval. If this applies to you, your faculty will be in contact with more information.

Schedule and location

The schedule will be available approximately one week prior to the start of the deferred examination period.

The schedule will be sent to your UCalgary email address. You are responsible for confirming your schedule prior to the deferred examination period.

If you are registered to write your exams with Student Accessibility Services, you will be contacted by their exam centre, and your schedule may be different from what is posted on the webpage.

Note: The deferred final exam schedule will not be available on your Student Centre.

First, check your other inboxes in your UCalgary email account, such as clutter or junk box. The email will include keywords such as “deferred exam”, “schedule”, and your UCID. If you have set filters on your @ucalgary.ca email account, you may have to check the inbox where you have designated emails to be routed to – this could include the deleted box, depending on your settings.

If you are unable to locate the email after troubleshooting, please contact examinfo@ucalgary.ca.

If you are unable to access your UCalgary email account altogether, please contact IT Services to resolve the issue.

Students must be available to write their exam as scheduled during the deferred examination period. No accommodations will be provided to suit individual scheduling needs. The deferred examination period is the last opportunity for students to write a final exam.

Exam locations will be listed on your deferred final exam schedule.

Will I be able to write my deferred exam at their exam centre?

Yes. If you are registered with Student Accessibility Services for your final exam, their exam centre will support the scheduling of your deferred exam. Please contact them for more details.

 

Please contact Student Accessibility Services to discuss your situation and eligibility to register. The Office of the Registrar is unable to advise on their registration process.

Other

You can review your online deferred examination applications on your Student Centre. Applications prior to the Fall 2018 term will not be available for review.

On your unofficial transcript, a permanent “DFE” notation will be visible next to any courses for which you had an approved deferred examination. DFE notations are not included on official transcripts.

Please contact the Exams and Grades Office at examinfo@ucalgary.ca to withdraw your deferral application.

Please contact the Exams and Grades Office at examinfo@ucalgary.ca to withdraw your deferral application.

Will this affect my course next term?

It may affect courses requiring the prerequisite. Please contact your faculty advisor to verify your progression options.

Will deferring an exam affect my convocation approval?

Please contact your faculty advisor to inquire.

Whom can I contact?

Please contact your instructor to inquire about your grade status.

Couldn’t find the answer to your questions here? Contact Enrolment Services at 403.210.7625, visit MT 116, or email examinfo@ucalgary.ca