While contractors should review the entire Contractor Safety Management Program, key elements of the program include:
All contractors who perform work on campus must pass a prequalification process. The University prefers ISNetworld (ISN) subscribed contractors who have attained a C or better grade through the ISN grading process, which includes a review of the company’s safety program, its injury statistics, insurance, COR Certification, and WCB experience and clearance.
In select situations, the University will accept non-ISN subscribed contractors for specific work who must complete a prequalification process with University Staff. This requires submission of the contractor’s safety program manual, injury statistics, COR Certification, insurance, and WCB experience rating and clearance.
Before a contractor can be selected, the prequalification process must be complete. In addition, the University will outline within tender documents whether a Prime Contractor will be assigned.
For prime contractors a kickoff meeting will be held to communicate specific work safety requirements. This will include the hazards identified within the scope of the project and identify what University safety programs the contractor must meet or exceed. All workers must pass the University contractor orientation before workers begin work on the project.
Wherever the conditions exist for a Prime Contractor, the University will assign prime contractor status to the contractor. A handover document detailing the Prime Contractor’s area of responsibility and the time and date of handover and release will be completed.
If a contractor is assigned Prime status, that contractor will ensure that they report monthly safety performance through ISN’s monthly site tracker. Prime Contractors will ensure that they report on monthly inspections, site safety meetings, orientations, subcontractors present, incidents occurring on site, and working hours relevant to the project. Prime Contractors working more than one project on University property must consolidate all project data and include it in their monthly report. This report will be due on the 10th of each month, for the previous month worked.
Contractors who are not prime may be inspected in accordance with the Contractor Safety Management Program.
For projects that have a cost over $500 000, are over one year in length, or require special safety considerations, a post project evaluation may be conducted by the University. Additionally, projects that are over one year in duration may have a progress evaluation to ensure that both the contractor and University have met their requirements under the Contractor Safety Management Program.
Non–Prime Contractors: The University requires the reporting of all incidents to the contractor representative immediately. This includes:
- Injury incidents-first aid, medical aid, lost time.
- Environmental incidents (e.g. Release of hazardous materials to the environment).
- Near misses—unplanned events which under slightly different circumstances could cause or have caused an injury).
The Contractor Representative is responsible for the classification of the incident, completing the reporting in the OARS system, and ensuring the investigation is completed.
Prime Contractors: A prime contractor must immediately report to the Contractor Representative all incidents that are required to be reported to external agencies and provide copies of the associated incident investigations reports to the University. The University has the right to conduct investigations into contractor safety incidents. If the prime contractor is required to submit an incident investigation report to Alberta OHS, the University has the right to review the report before submission. The prime contractor must also report immediately any on-site visit by an OHS Officer.