Book Travel

Our Preferred supplier for travel arrangements is Maritime Travel. Negotiated airline, hotel and transportation discounts are available only through them. If you’re travelling outside of Canada, please register your travel with Risk Management.

COVID-19: Return to Travel Information


Return to Travel - General Information

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Return to Travel - Government of Canada

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Return to Travel - Air Travel

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Return to Travel - Hotels

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Car Rentals

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Ground Transportation

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How to book with Maritime Travel

 

Online Self-serve Booking

Maritime Travel Consultant Assistance 

  • For international travel or multi-site itineraries, use the request form to work directly with Maritime for the best options on air, hotel, and vehicle reservations

To reach Maritime directly for questions or group bookings

 


    How to Pay for Travel

    UCalgary’s preferred travel payment method is via a university Travel & Expense (T&E) corporate credit card.

     

    Benefits of using a T&E credit card

    • Travel insurance for the cardholder (see Risk Management for full details)
    • Better utilization of UCalgary funds and supports operational initiatives
    • Access to payment and travel details
    • Transparency of refunds for all travellers, including guests
    • No out-of-pocket expenses

    Maritime Travel

    UCalgary has partnered with Maritime Travel to provide comprehensive travel services to faculty and staff for individual, group, conference and guest travel.

    Benefits of Booking with Maritime Travel

    • Customer Care - Priority on traveler safety and support, including travel alerts and advisories (GardaWorld Travel Security) from booking to trip completion, and 24/7 emergency and after-hours customer service available worldwide.
    • Savings - Discounted rates negotiated through corporate agreements for airline, hotel, car, train and bus, including CAUBO pricing, are available by booking online with the Maritime self-serve tool or directly with an agent.
    • Fare Optimization - Working directly with airlines to track and coordinate cancelled flight credits on behalf of travelers, to maximize their value towards future bookings, and avoid loss of funds.
    • Benefits - When booking UofC business, conference or research travel directly with Maritime, the traveller can access preferred corporate benefits, for example, with Air Canada.
    • Reporting - Spend and itinerary data is captured to provide customized reporting for all Faculties and Departments to improve real time budget oversight, forecasting, and traveler tracking.

    Click here for more information on what option to use when booking travel.


    Additional Travel Information

    Travel insurance is covered as a benefit of the University's Travel and Expense Credit Card. No additional paperwork is required to activate insurance coverage using the card.  However, credit card insurance DOES NOT cover trip cancellation or coverage for guest travelers. These are additional costs that can be purchased with Maritime Travel.

    More information on travel insurance coverage with the Corporate Credit Card is available on the Corporate Card Program Handbook.

    For detailed information on vehicle rental collision coverage, or any other inquiries regarding insurance provided by the University, please visit Risk Management.  

    Learn more about applying for university credit cards.

    Our online self-serve booking tool has the University's preferred rates for all hotel accommodations and vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.

    CAUBO special rates:

    CAUBO negotiates a limited number of national contracts for products and services to secure volume pricing as a benefit to members. The contracts are available as a member benefit to all faculty and staff for University (Regular) Members and Affiliate (College) Members. Find deals for:

    Fairmont Banff Springs:

    Fairmont Chateau Lake Louise:

    If you are traveling outside of Canada, please remember to register your travel with Risk Management.

    Book Vehicle Rentals

    The University of Calgary's preferred vendor for local rentals is Budget Car and Truck Rental. 

    Budget Car and Truck Rentals contact information:

    Before completing your rental, please refer to the Rental Procedure document.  Once you have read through this document, fill out the Vehicle Request form.

    Please find attached here a Budget price sheet.

    Our online self-serve booking tool has the University's preferred rates for all vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.

    SCHOOL BUS RENTALCOACH BUS RENTAL

    First Student Charters
    732 - 41st Avenue N.E.
    Calgary, AB T2E 3P9
    Phone: 403.531.3940
    Fax: 403.230.9304
    Email: charter.west@firstgroup.com

    National Motor Coach Systems Ltd.
    3606 - 50 Avenue S.E.
    Calgary, AB T2H 2Y1
    Telephone: (403) 240-1992 
    Fax: (403) 248-4865
    Email: charter@nationalmotorcoach.com
     

     Quoted rates include driver and insurance coverage.

    Traveling out of town? Check out the Park & Jet offer at YYC. To take advantage of this offer, refer to the Park & Jet Procedure.

    Travel

    Submit Travel Expenses

    Learn how to submit a travel expense.

    Access handbook