Book Travel

Our preferred supplier for all travel arrangements including Air, Hotel, and Transportation is Maritime Travel. The UCalgary's negotiated discounts for travel are only available when booking through one of their agents or the online Concur booking tool.

News and Announcements

As of March 1, 2024 The University of Calgary's new preferred supplier for vehicle rentals is Enterprise Rent-A-Car (in-city) and National Car Rental (any airport). Please see the booking link and more information below under Book Vehicle Rentals.

Enterprise National

How to book with Maritime Travel

Did you know that setting up a Concur travel profile streamlines the booking process as it captures your information for future travel coordinated through Maritime agents?

Online Self-serve Booking

Maritime Travel Consultant Assistance 

  • For international travel or multi-site itineraries, use the request form to work directly with Maritime for the best options on air, hotel, and vehicle reservations

To reach Maritime directly for questions or group bookings


    Maritime Travel

    UCalgary has partnered with Maritime Travel to provide comprehensive travel services to faculty and staff for individual, group, conference and guest travel.

    Benefits of Booking with Maritime Travel

    • Customer Care - Priority on traveler safety and support, including travel alerts and advisories (GardaWorld Travel Security) from booking to trip completion, and 24/7 emergency and after-hours customer service available worldwide.
    • Savings - Discounted rates negotiated through corporate agreements for airline, hotel, car, train and bus, including CAUBO pricing, are available by booking online with the Maritime self-serve tool or directly with an agent.
    • Fare Optimization - Working directly with airlines to track and coordinate cancelled flight credits on behalf of travelers, to maximize their value towards future bookings, and avoid loss of funds.
    • Benefits - When booking UofC business, conference or research travel directly with Maritime, the traveller can access preferred corporate benefits, for example, with Air Canada.
    • Reporting - Spend and itinerary data is captured to provide customized reporting for all Faculties and Departments to improve real time budget oversight, forecasting, and traveler tracking.

    Click here for more information on what option to use when booking travel.

    Book Vehicle Rentals

    The University’s preferred supplier for vehicle rentals is Enterprise Rent-A-Car (in-city) and National Car Rental (any airport).  

    For University business vehicle rentals please click here for the Enterprise/National rates and booking site. 

    For deliveries to University campus from the Crowfoot branch click here

    For more information on rentals, deliveries, support, the benefits of Emerald Club, please see the FAQ’s click here

    Any further inquiries please contact the Enterprise National account support team at, or 1-833-369-1128 (M-F 8am-5pm CST)

    1. Long Term Car Rentals

      Car rentals where the rental period will extend over 30 days contact Risk Management for long term rental registration


    First Student Charters
    732 - 41st Avenue N.E.
    Calgary, AB T2E 3P9
    Phone: 403.531.3940
    Fax: 403.230.9304

    National Motor Coach Systems Ltd.
    3606 - 50 Avenue S.E.
    Calgary, AB T2H 2Y1
    Telephone: (403) 240-1992 
    Fax: (403) 248-4865

     Quoted rates include driver and insurance coverage.

    How to Pay for Travel

    UCalgary’s preferred travel payment method is via a university Travel & Expense (T&E) corporate credit card.

    Benefits of using a T&E credit card

    • Travel insurance for the cardholder (see Risk Management for full details)
    • Better utilization of UCalgary funds and supports operational initiatives
    • Access to payment and travel details
    • Transparency of refunds for all travellers, including guests
    • No out-of-pocket expenses

    Additional Travel Information

    Travel insurance is covered as a benefit of the University's Travel and Expense Credit Card. No additional paperwork is required to activate insurance coverage using the card.  However, credit card insurance DOES NOT cover trip cancellation or coverage for guest travelers. These are additional costs that can be purchased with Maritime Travel.

    More information on travel insurance coverage with the Corporate Credit Card is available on the Corporate Card Program Handbook.

    For detailed information on vehicle rental collision coverage, or any other inquiries regarding insurance provided by the University, please visit Risk Management.  

    Learn more about applying for university credit cards.

    Our online self-serve booking tool has the University's preferred rates for all hotel accommodations and vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.

    CAUBO special rates:

    CAUBO negotiates a limited number of national contracts for products and services to secure volume pricing as a benefit to members. The contracts are available as a member benefit to all faculty and staff for University (Regular) Members and Affiliate (College) Members. Find deals for:

    Calgary International Airport Parking Reservations:

    • Calgary International Airport - parking reservation system (with discounts). Additional parking options including long-term parking, short-term parking, electric vehicle charging stations, accessible parking, parking Indigo Calgary and Park & Jet, visit the official YYC parking information page.

    Fairmont Banff Springs:

    Fairmont Chateau Lake Louise:

    If you are traveling outside of Canada, please remember to register your travel with Risk Management.

    For more information on UCalgary's travel requirements including registering for international travel, please visit the Risk Management Web site.


    Submit Travel Expenses

    Learn how to submit a travel expense.

    Access handbook