Book Travel
Our preferred supplier for all travel arrangements including Air, Hotel, and Transportation is Maritime Travel. The UCalgary's negotiated discounts for travel are only available when booking through one of their agents or the online Concur booking tool. The University's Risk Management support is available 24/7 once your travel is booked through Maritime Travel.
News and Announcements
As of March 1, 2024 The University of Calgary's new preferred supplier for vehicle rentals is Enterprise Rent-A-Car (in-city) and National Car Rental (any airport). Please see the booking link and more information below under Book Vehicle Rentals.
How to book with Maritime Travel
Did you know that setting up a Concur travel profile streamlines the booking process as it captures your information for future travel coordinated through Maritime agents?
Online Self-serve Booking ($9.00 per transaction fee)
- Online one-stop booking tool for all simple point-to-point air, hotel and car bookings within Canada or the U.S.
- If you are a first-time user of the online booking tool, you will need to create a new Travel Profile
- Concur training resources:
- Update profile, book a flight, hotel or car (right hand menu items)
Maritime Travel Consultant Assistance ($35.00 per transaction fee)
- For assistance with Travel Bookings within Canada, to the U.S. and International - including Air, Hotel and Car Rental, use the Travel Request form to work directly with a Maritime Travel Consultant or call 403-292-7482 or toll free 877-256-3752
- For Group Bookings or any questions you have related to travel email ucalgary@maritimetravel.ca or Call: 403-292-7482 or toll-free 877-256-3752
- For After Hours assistance: 1-888-551-1181 (US & Canada) 1-902-423-3806 (Outside Canada & the US) or email afterhours@maritimetravel.ca
Maritime Travel
UCalgary has partnered with Maritime Travel to provide comprehensive travel services to faculty and staff for individual, group, conference and guest travel.
Benefits of Booking with Maritime Travel
- Customer Care - Priority on traveler safety and support, including travel alerts and advisories (GardaWorld Travel Security) from booking to trip completion, and 24/7 emergency and after-hours customer service available worldwide.
- Savings - Discounted rates negotiated through corporate agreements for airline, hotel, car, train and bus, including CAUBO pricing, are available by booking online with the Maritime self-serve tool or directly with an agent.
- Fare Optimization - Working directly with airlines to track and coordinate cancelled flight credits on behalf of travelers, to maximize their value towards future bookings, and avoid loss of funds.
- Benefits - When booking UofC business, conference or research travel directly with Maritime, the traveller can access preferred corporate benefits, for example, with Air Canada.
- Reporting - Spend and itinerary data is captured to provide customized reporting for all Faculties and Departments to improve real time budget oversight, forecasting, and traveler tracking.
Click here for more information on what option to use when booking travel.
Maritime Travel
Book Vehicle Rentals
The University of Calgary's preferred supplier for vehicle rentals is Enterprise Rent-A-Car (in-city) and National Car Rental (any airport).
- For University business vehicle rentals, please click here for the Enterprise/National rates and booking site.
- For deliveries to University campus from the Crowfoot branch please click here
- For personal (leisure) vehicle rentals, please click here for the Enterprise/National rates and booking site.
For more information on rentals, deliveries, support, and the benefits of Emerald Club, please see the following FAQ's.
For further inquiries, please contact the Enterprise National Account Support Team at CanadaAccountSupport@em.com, or call 1-833-369-1128 (M-F: 8am-5pm CST)
Car rentals where the rental period will extend over 30 days contact Risk Management for long term rental registration.
A central account with multiple designated drivers (i.e one account for many authorized drivers) can rent multiple vehicles. Coverage is limited to one rental vehicle per designated driver and all requirements listed below must be met in advance of the rental pick-up.
The responsibility of payment, deductibles and reporting for insurance coverage lies with the department of the T&E cardholder.
Step 1) Visit UCalgary Driver Requirements to determine eligibility and required actions in order to drive rental vehicles for UCalgary business purposes prior to rental. Contact riskmgmt@ucalgary.ca with any questions.
Step 2) Contact the University’s Senior Corporate Account Manager at Enterprise Car Rental:
Anil Makhani
Senior Corporate Account Manager
Global Transportation Solutions Alberta
403-690-2645
Email: Anil.Makhani@em.ca
- Enterprise will require a department authorization for each driver on their file.
- Enterprise will require 2-4 business days to provide a central billing PIN number which can only be accessed by the cardholder for authorization for additional drivers.
SCHOOL BUS RENTALCOACH BUS RENTAL
First Student Charters
732 - 41st Avenue N.E.
Calgary, AB T2E 3P9
Phone: 403.531.3940
Fax: 403.230.9304
Email: charter.west@firstgroup.com
National Motor Coach Systems Ltd.
3606 - 50 Avenue S.E.
Calgary, AB T2H 2Y1
Telephone: (403) 240-1992
Fax: (403) 248-4865
Email: charter@nationalmotorcoach.com
Quoted rates include driver and insurance coverage.
How to Pay for Travel
UCalgary’s preferred travel payment method is via a university Travel & Expense (T&E) corporate credit card.
Benefits of using a T&E credit card
- Travel insurance for the cardholder
- Better utilization of UCalgary funds and supports operational initiatives
- Access to payment and travel details
- Transparency of refunds for all travellers, including guests
- No out-of-pocket expenses
Additional Travel Information
Travel insurance is covered as a benefit of the University's Travel and Expense Credit Card. No additional paperwork is required to activate insurance coverage using the card. However, credit card insurance DOES NOT cover trip cancellation or coverage for guest travelers. These are additional costs that can be purchased with Maritime Travel.
More information on travel insurance coverage with the Corporate Credit Card is available in the Corporate Card Program Handbook.
For detailed information on vehicle rental collision coverage, or any other inquiries regarding insurance provided by the University, please visit Risk Management.
Learn more about applying for university credit cards.
Our online self-serve booking tool has the University's preferred rates for all hotel accommodations and vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.
CAUBO special rates:
CAUBO negotiates a limited number of national contracts for products and services to secure volume pricing as a benefit to members. The contracts are available as a member benefit to all faculty and staff for University (Regular) Members and Affiliate (College) Members. Find deals for:
Calgary Airport Authority:
- Students, staff and alumni will enjoy a discount off standard parking rates for all lots (excluding the Eco lot). Further details and rates are available here. A quick guide and UOFC unique identifier for all members to book both business and leisure parking at the Calgary Airport.
Calgary International Airport Parking Reservations:
- Calgary International Airport - parking reservation system (with discounts). Additional parking options including long-term parking, short-term parking, electric vehicle charging stations, accessible parking, parking Indigo Calgary and Park & Jet, visit the official YYC parking information page.
Fairmont Banff Springs:
- Alberta Residents Rate Offer - Fairmont Banff Springs - Alberta Residents Rate Offer
- Bed & Breakfast Offer - Fairmont Banff Springs Bed and Breakfast
- Ski and Stay Package - Fairmont Banff Springs - Ski & Stay Offer
Fairmont Chateau Lake Louise:
- Alberta Residents Rate Offer - Fairmont Chateau Lake Louise - Alberta Residents Rate Offer
If you are traveling outside of Canada, please remember to register your travel with Risk Management.
For more information on UCalgary's travel requirements including registering for international travel, please visit the Risk Management Web site.
As of January 8, 2025, all Canadian citizens are required to complete an Electronic Travel Authorization (ETA) form to travel to or transit through the United Kingdom. Travelers will need to complete the ETA Application at least three business days prior to departure. The application costs £10 GBP per person. Once approved, the ETA is valid for two years.
For more information regarding the requirement, or to apply for an Electronic Travel Authorization (ETA), please visit the U.K. Government Website.
