Book Travel
Our Preferred supplier for travel arrangements is Maritime Travel. Negotiated airline, hotel and transportation discounts are available only through them. If you’re travelling outside of Canada, please register your travel with Risk Management.
News and Announcements
Air Canada is experiencing a technical disruption that may cause flight delays across Canada. For flights booked with Maritime, agents are contacting travellers to assist with bookings. For all other flights, please reach out to Air Canada directly to confirm flight details.
Return to Travel - General Information
Return to Travel - Government of Canada
Return to Travel - Air Travel
Return to Travel - Hotels
Car Rentals
Ground Transportation
How to book with Maritime Travel
Online Self-serve Booking
- Online one-stop booking tool for all simple point-to-point air, hotel and car bookings within Canada, US or major cities for international destinations
- If you are a first-time user of the online booking tool, you will need to create a new Travel Profile
- Concur Training Resources
Maritime Travel Consultant Assistance
- For international travel or multi-site itineraries, use the request form to work directly with Maritime for the best options on air, hotel, and vehicle reservations
To reach Maritime directly for questions or group bookings
- Call: 403-292-7482 or toll-free 877-256-3752
- Email: ucalgary@maritimetravel.ca
How to Pay for Travel
UCalgary’s preferred travel payment method is via a university Travel & Expense (T&E) corporate credit card.
Benefits of using a T&E credit card
- Travel insurance for the cardholder (see Risk Management for full details)
- Better utilization of UCalgary funds and supports operational initiatives
- Access to payment and travel details
- Transparency of refunds for all travellers, including guests
- No out-of-pocket expenses
Maritime Travel
UCalgary has partnered with Maritime Travel to provide comprehensive travel services to faculty and staff for individual, group, conference and guest travel.
Benefits of Booking with Maritime Travel
- Customer Care - Priority on traveler safety and support, including travel alerts and advisories (GardaWorld Travel Security) from booking to trip completion, and 24/7 emergency and after-hours customer service available worldwide.
- Savings - Discounted rates negotiated through corporate agreements for airline, hotel, car, train and bus, including CAUBO pricing, are available by booking online with the Maritime self-serve tool or directly with an agent.
- Fare Optimization - Working directly with airlines to track and coordinate cancelled flight credits on behalf of travelers, to maximize their value towards future bookings, and avoid loss of funds.
- Benefits - When booking UofC business, conference or research travel directly with Maritime, the traveller can access preferred corporate benefits, for example, with Air Canada.
- Reporting - Spend and itinerary data is captured to provide customized reporting for all Faculties and Departments to improve real time budget oversight, forecasting, and traveler tracking.
Click here for more information on what option to use when booking travel.
Maritime Travel
Additional Travel Information
Travel insurance is covered as a benefit of the University's Travel and Expense Credit Card. No additional paperwork is required to activate insurance coverage using the card. However, credit card insurance DOES NOT cover trip cancellation or coverage for guest travelers. These are additional costs that can be purchased with Maritime Travel.
More information on travel insurance coverage with the Corporate Credit Card is available on the Corporate Card Program Handbook.
For detailed information on vehicle rental collision coverage, or any other inquiries regarding insurance provided by the University, please visit Risk Management.
Learn more about applying for university credit cards.
Our online self-serve booking tool has the University's preferred rates for all hotel accommodations and vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.
CAUBO special rates:
CAUBO negotiates a limited number of national contracts for products and services to secure volume pricing as a benefit to members. The contracts are available as a member benefit to all faculty and staff for University (Regular) Members and Affiliate (College) Members. Find deals for:
Fairmont Banff Springs:
- Alberta Residents Rate Offer - Fairmont Banff Springs - Alberta Residents Rate Offer
- Bed & Breakfast Offer - Fairmont Banff Springs Bed and Breakfast
- Ski and Stay Package - Fairmont Banff Springs - Ski & Stay Offer
Fairmont Chateau Lake Louise:
- Spring Break Offer - Fairmont Chateau Lake Louise - Spring Break - 4th Night Free
- Alberta Residents Rate Offer - Fairmont Chateau Lake Louise - Alberta Residents Rate Offer
- Wellness Retreats - Fairmont Chateau Lake Louise Wellness Retreats
If you are traveling outside of Canada, please remember to register your travel with Risk Management.
Book Vehicle Rentals
The University of Calgary's preferred vendor for local rentals is Budget Car and Truck Rental.
Budget Car and Truck Rentals contact information:
- Call 403.226.1550 extension #1 or email reservations@calgarybudget.com
- Please refer to the COVID-19 Vehicle Rentals Protocol
Before completing your rental, please refer to the Rental Procedure document. Once you have read through this document, fill out the Vehicle Request form.
Please find attached here a Budget price sheet.
Our online self-serve booking tool has the University's preferred rates for all vehicle bookings within Canada. For international travel, multi-site itineraries, group bookings or assistance with Canadian travel, contact Maritime directly to access the University's preferred supplier and CAUBO discounted rates.
SCHOOL BUS RENTALCOACH BUS RENTAL
First Student Charters
732 - 41st Avenue N.E.
Calgary, AB T2E 3P9
Phone: 403.531.3940
Fax: 403.230.9304
Email: charter.west@firstgroup.com
National Motor Coach Systems Ltd.
3606 - 50 Avenue S.E.
Calgary, AB T2H 2Y1
Telephone: (403) 240-1992
Fax: (403) 248-4865
Email: charter@nationalmotorcoach.com
Quoted rates include driver and insurance coverage.
Traveling out of town? Check out the Park & Jet offer at YYC. To take advantage of this offer, refer to the Park & Jet Procedure.
