Book Travel

Our Preferred supplier for travel arrangements is Maritime Travel. Negotiated airline, hotel and transportation discounts are available only through them. If you’re travelling outside of Canada, please register your travel with Risk Management.

COVID-19: Return to Travel Information


Return to Travel - General Information

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Return to Travel - Government of Canada

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Return to Travel - Air Travel

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Return to Travel - Hotels

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Car Rentals

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Ground Transportation

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How to book with Maritime Travel

Online Self-serve Booking

  • Online one-stop booking tool for all simple point-to-point air, hotel and car bookings within Canada, US or major cities for international destinations
  • If you are a first-time user of the online booking tool, you will need to create a new Travel Profile

Maritime Travel Consultant Assistance 

  • For international travel or multi-site itineraries, use the request form to work directly with Maritime for the best options on air, hotel, and vehicle reservations

 

To reach Maritime directly for questions or group bookings


Maritime Travel

UCalgary has partnered with Maritime Travel to provide comprehensive travel services to faculty and staff for individual, group, conference and guest travel.

Benefits of Booking with Maritime Travel

  • Customer Care - Priority on traveller safety and support, including travel alerts and advisories from booking to trip completion, and 24/7 emergency and after-hours customer service available worldwide.
  • Savings - Discounted rates negotiated through corporate agreements for airline, hotel, car, train and bus, including CAUBO pricing, are available by booking online with the Maritime self-serve tool or directly with an agent.
  • Fare Optimization - Working directly with airlines to track and coordinate cancelled flight credits on behalf of travelers, to maximize their value towards future bookings, and avoid loss of funds.
  • Reporting - Spend and itinerary data is captured to provide customized reporting for all Faculties and Departments to improve real time budget oversight, forecasting, and traveler tracking

Additional Travel Information

Travel insurance is covered as a benefit of the University's Travel and Expense Credit Card. No additional paperwork is required to activate insurance coverage using the card.  However, credit card insurance DOES NOT cover trip cancellation or coverage for guest travelers. These are additional costs that can be purchased with Maritime Travel.

More information on travel insurance coverage with the Corporate Credit Card is available on the Corporate Card Program Handbook.

For detailed information on vehicle rental collision coverage, or any other inquiries regarding insurance provided by the University, please visit Risk Management.  

Learn more about applying for university credit cards.

CAUBO special rates:

CAUBO negotiates a limited number of national contracts for products and services to secure volume pricing as a benefit to members. The contracts are available as a member benefit to all faculty and staff for University (Regular) Members and Affiliate (College) Members. Find deals for:

Fairmont Banff Springs:

Fairmont Chateau Lake Louise:

If you are traveling outside of Canada, please remember to register your travel with Risk Management.

Book Vehicle Rentals

The University of Calgary's preferred vendor for local rentals is Budget Car and Truck Rental. 

Budget Car and Truck Rentals contact information:

Before completing your rental, please refer to the Rental Procedure document.  Once you have read through this document, fill out the Vehicle Request form.

Please find attached here a Budget price sheet.

For out-of-town rentals, please refer to the CAUBO Car Rental Agreement.

SCHOOL BUS RENTALCOACH BUS RENTAL

First Student Charters
732 - 41st Avenue N.E.
Calgary, AB T2E 3P9
Phone: 403.531.3940
Fax: 403.230.9304
Email: charter.west@firstgroup.com

National Motor Coach Systems Ltd.
3606 - 50 Avenue S.E.
Calgary, AB T2H 2Y1
Telephone: (403) 240-1992 
Fax: (403) 248-4865
Email: charter@nationalmotorcoach.com
 

 Quoted rates include driver and insurance coverage.

Traveling out of town? Check out the Park & Jet offer at YYC. To take advantage of this offer, refer to the Park & Jet Procedure.

Travel

Submit Travel Expenses

Learn how to submit a travel expense.

Access handbook