Pending grades
You can view pending grades in your Student Centre.
Understanding Grade Pending (GP)
If a final earned grade isn’t available at the end of a term, you may receive a temporary (pending) grade that’s displayed as "grade pending" (GP).
The reasons a GP may be assigned include:
- Approved deferral of term work
- Approved deferred of a final exam
- The student is under review (as part of an academic or non-academic misconduct investigation)
Student Centre
If you have a pending grade (GP), you can find details about it in the exams and grades section of your Student Centre:
The transcript note column will explain the reason for the GP.
Lapse to grade shows the final grade that will be posted if a final earned grade isn’t updated on the student record by the lapse to deadline. The department offering the course may change the lapse to grade to reflect the grade you’ll earn if the deferred course components aren’t submitted. By default, the lapse to grade is set to F (failure, 0.00 grade point value). If your final grade is submitted before the lapse to deadline, the lapse to grade won’t be applied to your record. For the status of your final grade, please connect with your instructor.
The lapse to deadline for deferred final exams is approximately 40 days after the end of the term. This allows time for:
- students to write the deferred final exam
- the exam to be graded
- a final grade to be posted
For deferred term work, the lapse to deadline is two weeks after the date agreed upon with your instructor for the submission of the deferred work.
GPs that are related to an ongoing investigation (student under review) don’t show a lapse to grade or lapse to deadline. This is because the outcome of the review process will determine the final earned grade. For the status of your review, please contact the faculty completing the review.
Resolving pending grades
Registrar scheduled final exams can be deferred using the Deferred Final Exam Application. In-class finals, take-home finals, final papers and projects must be deferred through the Deferred Term Work process.
Students, faculties and the Office of the Registrar (RO) have the following accountabilities to resolve pending grades:
| Transcript note | Student responsibility | Faculty responsibility | Registrar responsibility |
|---|---|---|---|
| Deferred term work | - Requests a deferral of term work before the end of the term from their instructor. - Completes deferred work by the approved deadline agreed upon with their instructor, typically within 30 days of the last day of the term (per Calendar regulation G.7; granted at the discretion of the dean or designate). | - Completes the deferral of term work form with all required approvals. They must also submit the form to the registrar’s office. - Updates the final grade once the deferred term work is completed and graded. | - Posts pending (GP/DFT) grade(s) when they receive the approved Deferral of Term Work form. - Enters the lapse to deadline (two weeks after the agreed-upon completion of work date), and the lapse to grade requested by faculty (if the grade isn’t the default of F). - Posts the final earned grade once it’s submitted by the faculty. |
| Deferred final exam | - Requests deferred final exams through their Student Centre, and adhere to deferred final exam regulations. - Completes the deferred final exam(s) as scheduled. | - Prepare and deliver approved deferred final exam(s) as scheduled. - Submit final earned grade(s) once deferred final exam(s) are written and graded. | - Posts pending deferred final exam (GP/DFE) grade(s) and notation(s) to the student record. - Posts final earned grade(s) once they’re submitted by the faculty. |
| Student under review | - Participates in the process as required by their faculty. | - Enters grade(s) of GP/SUR (student under review) at the time of grade roster posting. - Completes misconduct investigations and determine if any sanctions are required (such as change of grade, probation, suspension). - Requests grade changes to final earned grades. | - Posts the requested grade change to final earned grade. - Removes SUR transcript notes (this note is only visible on unofficial transcripts). |
Communications
Students with an approved deferral of term work will be assigned a checklist item in their Student Centre. They’ll be directed to view their pending grade information.
Only students with a pending grade due to an approved deferral of term work will have a checklist item assigned in their Student Centre.
