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New Academic Staff Member Checklist

There is a lot of information to learn about the University of Calgary and your new role. The process of introducing you to key policies, procedures, systems, and processes required to do your job is referred to as "onboarding". Our goal is to provide you with the support, tools, and resources you need to be prepared and "Ready Day One".

To help you 'Get Prepared' before you arrive, 'Get Started' during your first few days, and 'Get Productive' after you get going, we have included key information and links on this page for you.

We expect you to have many questions. As such, onboarding coordinators are in place in your faculty/unit to assist you with the activities explained in the onboarding checklist items below. If you have yet to hear from your onboarding coordinator, you can expect to hear from one once your hire information is entered in the HR system.

If you have questions about any of the information below, please ask your onboarding coordinator, who will be happy to help and/or direct your questions to the appropriate person.

Working with your hiring manager and onboarding coordinator, please follow the steps outlined in this section to ensure your first day and those that follow are positive and productive.

Getting Prepared - Before You Start

This section of the checklist will include information on:

  • First Things First
  • Human Resources and Payroll
  • Research Preparation 
  • Teaching Preparation
  • Using the Library
  • Getting on the Same Page

Once you are on campus, you may first need time to finish tasks in the Getting Prepared checklist. You can then continue with the onboarding activities detailed in the Getting Started checklist.  

Getting Started – On or After Your First Day

This section of the checklist will include information on:

  • First Few Days
  • Other Orientation and Training Programs
  • Learn the Basics

Now that you have had time to get familiar with some of the basics, this checklist will provide more every day and annual processes that you may need to know to be successful in your new job.

Getting to Productivity - First Few Months

This section of the checklist will include information on:

  • Setting Up Research Projects
  • Managing Budgets
  • Managing People
  • Purchasing

You may also download and print this short, paper-based version of the more detailed checklist.

Download Condensed Checklist