Termination
Postdoctoral Scholars
There are different types of terminations and the process to administer the termination depends on the type. Each type of termination and the process to administer the termination are reviewed next.
In each case an online Termination form and Termination Checklist may or may not be required. See the Termination Decision Matrix for a summary of when a form and/or checklist are required.
Types of Termination
A resignation is a voluntary termination and is initiated when a Postdoc submits a resignation letter to their Project Holder. If the resignation is at the Postdocs discretion, it is voluntary and a Job Termination Request form should be submitted as part of the termination process, even if the resignation coincides with the expected end-date of the Postdoc contract.
Managers are accountable to ensure employees are terminated in a timely manner. To minimize any financial or reputational risks, the termination form must be submitted at least four business days prior to the last day worked.
Also refer the Postdoc to the Offboarding checklist.
When a contract approaches its expected end-date and will not be extended beyond that date the termination is automatically processed effective that date. No online termination form is required for this type of termination.
A postdoc Offboarding checklist is available for employees.
When a postdoc appointment is being terminated prior to its expected end-date due to funding or performance issues it is considered involuntary and must be processed via a manual termination process. Project Owners are expected to contact their HR Services team for support with involuntary terminations.