Data Governance Practice
To undertake a leadership role in the creation, implementation and oversight of the enterprise-wide information and data management goals, standards, practices and processes aligned with the goals of the institution.
To provide expert advice and support in relation to all aspects of information and data governance including data trusteeship, data protection, data privacy, and information usage, classification and retention.
To promote data governance at an executive and senior management level.
To build a data governance framework that establishes consistent definition and understanding of data, establishes ownership of data, establishes how metadata is managed and establishes organizational roles and responsibilities.
Enable the university community to treat information as an institutional asset that can be used and shared with confidence to support evidence-based decision-making and take informed action.
The purpose of IDG at UCalgary is to … “Use Strategic Data with Confidence”.
Strategic data is the data that enables informed decision-making, while confidence in that data equates to validating and trusting that the data is accessible and timely, complete and accurate, understood and secured.
The scope of data governance is the management of structured institutional data, and decisions regarding the collection, retention, duplication, quality control, definition and sharing of such data. At this time only Business Information Assets is being considered. Scholarly Information Assets, and, Health Information Assets are excluded. (Please see Information Asset Management Policy for definitions of these terms.) Records management and unstructured data are also currently not within the scope of the Institutional Data Governance Practice framework.
The primary drivers for implementing data governance and this framework at the University of Calgary are as follows:
- improving data quality and thereby improving confidence in institutional data;
- facilitating and enabling auditable/certified reporting sources that will allow consumption of data from authoritative data assets that are certified for authenticity;
- identifying data stewardship. Better accountability and data stewarding will improve trust and confidence in data being reported both externally and internally;
- establishing agreed upon and enforceable Institutional agreements for data sharing and use;
- establishing consistency in understanding of data definition. A better understanding of data definitions will promote consistent usage; and,
- producing effective data governance processes, standards, procedures, and guidelines.
The following principles are set forth as minimum standards to govern the appropriate use and management of institutional data:
- institutional data is the property of the University of Calgary and shall be managed as a key asset;
- unnecessary duplication of institutional data is discouraged;
- quality standards for institutional data shall be defined and monitored;
- institutional data shall be protected;
- institutional data shall be accessible according to defined needs and roles;
- institutional metadata shall be recorded, managed and utilized;
- institutional representatives will be held accountable to their roles and responsibilities;
- necessary maintenance of institutional data shall be defined;
- resolution of issues related to institutional data shall follow consistent processes; and
- Information Stewards are responsible for the subset of data in their charge.