The Postdoc Office (PDO) provides resources and administrative support to both postdoctoral scholars and their supervisors for the duration of their appointment.
The PDO provides support in the following areas:
If your question is not answered below, please contact the PDO at firstname.lastname@example.org.
To be eligible as a postdoctoral scholar at the University of Calgary, the candidate must have been awarded a PhD or equivalent within the five years immediately preceding the appointment or ten years from the completion of an MD, DDS, DVM or equivalent. Visit the Eligibility page for more information.
Recruiting a postdoctoral scholar is the responsibility of the individual faculty member or research group. Before recruiting a postdoctoral fellow, the faculty member who will be providing the training needs to ensure that certain financial, resource, and eligibility requirements can be met. Visit the Recruiting a Postdoc page for more information.
Prospective postdocs who are not Canadian citizens or permanent residents must have a Citizenship and Immigration Canada (CIC) work permit to legally work in Canada. International postdocs are advised to apply for the CIC work permit in their country of residence PRIOR to coming to Calgary to begin their appointment. Visit the HR Immigration website for more information on the work permit application process.
When you enter Canada, explain to the immigration officer that you have come here to further your training. Be prepared to show the following documents to assist the immigration officer in issuing a temporary work permit:
Spouses/partners of postdocs who want to work in Canada may apply for an “open” work permit. Your appointment must be for at least six months and your spouse/partner may apply either upon arrival to Canada (ie. at the port of entry) or after arrival with submission of the Application to Change Conditions or Extend Your Stay in Canada as a Worker. Your spouse/partner’s permit will be valid for the same duration as your work permit for your postdoctoral appointment. A processing fee of $100 will apply in addition to the work permit fee.
When entering Canada with an adult holding a valid work permit, school-aged or dependent children normally do not need a permit to study in Canada. Indicate on the work permit application that dependent children will be entering Canada with the applicant. Parents/guardians must provide the child’s birth certificate, citizenship card, health records, and passport when entering Canada. See the International Postdocs page for more information.
Relocation funds are not mandatory, but may be provided by the supervisor if the funds are available. You should negotiate relocation funding with your supervisor prior to signing your offer letter.
If your appointment is extended beyond the expiry date of your work permit, renewal of your work permit is required. You will need to apply to extend your work permit with Citizenship and Immigration Canada (CIC) at least two to three months prior to the expiry date of your work permit. If your work permit expires, you will not be paid and your Alberta Health Care will be discontinued. For more information visit the HR Immigration website's "After Arrival" section.
Yes, there is on-campus housing available for postdocs. Crowsnest Hall is an adult residence building located on the Main Campus. For more information visit the Residence Services website (please note Residence Services classifies postdocs as a "Non-University of Calgary Student").
English Second Language classes are offered through the Government sponsored programs free of charge for those who qualify:
The Continuing Education, University of Calgary offers ESL classes at 25% discounted rates for postdocs. For additional information please click here.
Postdocs can teach one half course per term. The maximum load of teaching duties for postdocs is one half-course per term and arrangements must adhere to any granting agency restrictions on the amount of teaching permitted. The granting of teaching assignments is subject to Human Resources and Faculty Association of the University of Calgary (TUCFA) regulations. Any teaching assignment must be made as a separate appointment from the postdoctoral appointment.
No, postdoctoral scholars must pay full tuition for all credit and continuing education courses at this time.
Postdocs are eligible to audit without payment of fees, but must obtain a written permission from the instructor of the course on a "Permission to Audit" form, which you can get from Enrolment Services.
Postdocs have access to the campus Staff Wellness Centre, all campus libraries, and the Taylor Institute for Teaching and Learning.
Yes, if the funding agency requires that project is held in the grantee’s name only (not supervisor’s). Research services/Research accounting will coordinate with the Department/Faculty steps to grant a postdoc an adjunct appt. The period covered by the grant must be aligned with the postdoc appointment. Please contact the Postdoc Office for more information.
A postdoctoral appointment will automatically terminate on the end date in the offer letter. It is the responsibility of the postdoctoral scholar and supervisor to negotiate an extension. Visit the Extensions and Terminations page for detailed instructions.
A letter of resignation is required by both your supervisor and the Postdoc Office. Please confirm the receipt of your resignation letter by both your supervisor and Postdoc Office if not delivering in person.
If an extension is not requested or approved, the appointment will automatically terminate on the end date. No online termination form is required, but an online termination checklist should be completed by the supervisor. Individual departments will have their own processes for ending appointments (eg. returning keys).