Site Navigation
Important Notice and Disclaimer
Faculty of Graduate Studies General Information
Graduate Students' Association (GSA)
Academic Schedule
Faculty of Graduate Studies Degrees Information
Awards and Financial Assistance for Graduate Students
Fees and Expenses
Academic Regulations
B.1 Registration
B.2 Transfer Credit
B.3 Student Status
B.4 Program Transfers
B.5 Withdrawals
B.6 Time Limits
B.7 Leave of Absence
C. Combined and Interdisciplinary Degrees
D. Interdisciplinary Degrees
E. Academic Standing
F. Student Progress
G. Examinations
H. Language
I. Supervisors/Advisors
J. Research and Theses
K. Graduation
L. Appeals
M. Statement of Intellectual Honesty
N. Statement on Principles of Conduct
O. Student Misconduct
P. Academic Misconduct - Criminal Offence
Q. Non-Academic Misconduct Policy
R. Integrity in Scholarly Activity
S. Sexual Harassment
T. Policy of Support for Persons with Life Threatening Communicable Illnesses
U. Vacation
Handbook of Supervision and Examination for New Students (Applicable to students admitted for Fall 2014 and beyond)
Handbook of Supervision and Examination (Applicable to students admitted prior to Fall 2014)
Program Descriptions
Interdisciplinary Specializations
Courses of Instruction
Student Services
About the University of Calgary
Graduate Studies Calendar 2014-2015 Academic Regulations J. Research and Theses
J. Research and Theses
J.1 Research and Ethics Approval

All research involving human subjects, animals or biohazards must receive ethics clearance from the appropriate University of Calgary Research Ethics Board. There are two Conjoint Research Ethics Boards, the Conjoint Health Research Ethics Board for the Cumming School of Medicine and the Faculties of Kinesiology and Nursing, and the Conjoint Faculties Research Ethics Board for all other Faculties.

The appropriate department or Faculty ethics review committee first reviews research proposals involving human subjects. After the department or Faculty ethics review committee is satisfied, the proposal is sent to the appropriate Conjoint Research Ethics Board with a recommendation for approval.

Graduate students should consult with their departments or graduate programs, and review the Research Ethics site at for information about the ethics approval process.

J.2 Theses

Complete information on the formatting, printing, submission and distribution of the thesis is contained in the Faculty of Graduate Studies Thesis Guidelines, available at

Once all the examiners have signed the approval pages, the student must submit the signed original approval page, a Departmental Clearance for Convocation for Thesis Students form that is appropriately signed, a Thesis Submission Cover Sheet and a Library and Archives Canada Non-Exclusive Licence to Reproduce Theses form, to the Faculty of Graduate Studies. The thesis must be submitted electronically to the University of Calgary Theses Repository, the Vault: All theses will be harvested by the Library and Archives Canada.

Note: Copies of the thesis approval or ethics approval pages with signatures should not be included in the thesis. They need to be submitted as supporting documents.

If required by the program, the student is responsible for the costs of printing and binding the required number of copies of the thesis, and for having the required number of copies bound.

Note: Effective September 28, 2012, all theses must be submitted electronically to the University of Calgary Theses Repository, the Vault:

Students must continue to pay the appropriate tuition and general fees until all degree requirements, including the submission of the thesis to the Faculty of Graduate Studies, have been completed.

J.3 Copyediting

Students may hire an editor to copyedit their theses, unless their program’s calendar entry prohibits copyediting. The student, supervisor and editor must abide by the following regulations:

1. Prior to hiring a copy editor, permission from the supervisor(s) must be obtained. An agreement outlining the permitted scope of editing must be signed by the student and the supervisor(s).

2. A disclosure statement is required in the thesis (e.g., a sentence in the preface or acknowledgment stating that the thesis has been professionally edited).

3. Under no circumstances should the copyediting alter the content, structure or contribution of the thesis.

Students must check their program’s regulations in the Faculty of Graduate Studies Calendar to see if copyediting is permitted before hiring a copy editor.