Appendix 3: Hearing Board Composition

Capitalized terms in this Appendix are defined as set out in Student Non-Academic Misconduct Policy and Procedure.


1. Selection for the Hearing Board

(a) The Student Conduct Office will recruit potential Hearing Board members each year through a broad open call for applicants. Additional Hearing Board members may be recruited for a specific Hearing Board where there is a need for expertise that is not present in the pool of individuals recruited from the open call.

(b) The Student Conduct Office will normally provide annual training to Hearing Officers and potential Hearing Board members. The Student Conduct Office’s training materials will be developed with an Intersectional Lens. Where appropriate to the case, Hearing Board Members may be required to undertake additional training specific to understanding the allegations, or cultural context, before serving on a specific Hearing Board. Potential Hearing Board members may serve in this role indefinitely, provided they participate in annual training and continue to meet the criteria for selection of candidates to serve as Hearing Board members.

(c) The Student Conduct Office will select Hearing Board members based on applications.


2. Composition and Membership

(a) The Vice Provost (Student Experience) will identify appropriate faculty or staff who may serve as a chairperson of a Hearing Board.

(b) A Hearing Board will generally be composed of the following three members:

i. one academic staff member or employee
ii. one Student
iii. one chairperson

An additional academic staff member, employee, student, or member of an Indigenous community affiliated with the University may be substituted for (i) or (ii) to bring specific expertise or understanding to the Hearing Board, provided they complete the training. Members of the Hearing Board must not have any record of prior violations of University policies.

(c) Wherever possible, if the Respondent is an undergraduate Student, the Student chosen for the Hearing Board will also be an undergraduate Student and if the Respondent is a graduate Student, the Student chosen for the Hearing Board will also be a graduate Student. Hearing Board members selected to hear a specific Complaint shall not have previously been involved in the incident in question and will declare any relationship with the Respondent or the Complainant that may constitute a conflict of interest. The chairperson of the Hearing Board will determine if a conflict of interest exists and, if so, will select an alternate Hearing Board member.

(d) Complainants and Respondents may request that there not be a Student on a Hearing Board. The Student Conduct Office will consider the request and determine whether it is appropriate in the circumstances. If the Student Conduct Office determines that it is appropriate, an additional academic staff member or employee will serve in place of the Student.

(e) Hearing Board members adjudicating a Complaint involving Sexual Assault will be required to have undertaken trauma-informed adjudication training.

(f) The Hearing Board will sit with three members.

Last Revision: April 8, 2021