Delegation of Authority Appendix

Delegated Individuals shall have such powers and authority including the ability to make all decisions within their defined areas of responsibility except to the extent that such authority has been specifically limited or defined by the President or the Board in writing or by Board resolution. Delegated Individuals may delegate any of their powers, duties or functions where considered appropriate and may prescribe conditions governing the exercise or performance of any delegated power, duty or function, including the power of sub-delegation; however, in doing so, shall ultimately responsible for the delegated power, duty or function.

In order to execute their accountabilities and fulfill their responsibilities, Delegated Individuals are able to make decisions with respect to:

  • resource allocation within their budget allocation
  • approval of administrative policy on matters within their mandate

If a decision for expenditure does not have a specified financial threshold, the approval authority thresholds in the Capital Projects Approval Procedure (see below table) should be used to guide consultation and approval requirements.

 

For a PDF version of the appendix, click here.

For a detailed look at portfolios click here.

Budgeted Cost of the Capital Project or stage of the Capital Project for which approval is being sought

Final Approval Authority

$0 to $1.5 million The President, a Vice President or General Counsel
Greater than $1.5 million to $3 million The Executive Leadership Team
Greater than $3 million to $6 million The Finance and Property Committee
Greater than $6 million The Board of Governors

 

 DECISION CONSULTATION REQUIRED WITH SUPPORT REQUIRED BY APPROVAL AUTHORITY ABILITY TO SUB-DELEGATE
PRESIDENT PRES1 Approval of the acquisition of real property valued up to $5 million

VP(S)

VP(F)&CFO

VP(ADV) if donation

Not Required President No
PRESIDENT PRES2 Approval of the sale of real property up to $2.5 million VP(S) VP(F)&CFO may require MO President No
PRESIDENT PRES3 Approval of the lease of real property for a period greater than 5 years OR with an annual value of more than $1 million and less than $2.5 million

VP(S) VP(F)&CFO

GC

may require MO President No
PRESIDENT PRES4 Approval of the acquisition of real property by the Students’ Union or the Graduate Students’ Association VP(S) Not Required President No
PRESIDENT PRES5 Approval of contracts for expenditures with a financial liability of greater than $20 million

VP(F)&CFO

GC

Not Required President No
PRESIDENT PRES6 Approval of joint ventures, partnership or other similar agreements not dealt with elsewhere GC Not Required President No
PRESIDENT PRES7 The appointment of deans of faculties

Provost & VP(A) VP(S)

GC

HRGC President No
PRESIDENT PRES8 The ability to delegate powers, duties, and functions to the deans of faculties Provost & VP(A) Not Required President No
PRESIDENT PRES9 The ability to delegate powers, duties, and functions to the registrar Provost & VP(A) Not Required President Yes
PRESIDENT PRES10 Approval of SLT employment contracts

Provost & VP(A)

VP(S) GC

Not Required President No
PRESIDENT PRES11 The ability to suspend an employee from duty and privileges

Provost & VP(A)

VP(S) if non-academic staff only

Not Required President Yes
PRESIDENT PRES12 The ability to recommend an appointment, promotion or dismissal of academic staff Provost & VP(A) Not Required President Yes
PRESIDENT PRES13 Approval to execute collective agreements (with VP(S) Provost & VP(A) HRGC & Board President Yes
PRESIDENT PRES14 Approval of sponsorship requests or opportunities

VP(R)

VP(ADV)

Not Required President Yes
PRESIDENT PRES15 Approval of administrative policies on matters relating to government relations Not Required ELT President No
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)1 Approval of academic affiliation(s) and similar agreements GC Not Required Provost & VP(A) Yes
 PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)2 Approval of agreements on matters within the portfolio mandate (e.g. memorandums of agreements) GC Not Required Provost & VP(A) Yes
 PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)3 Approval of academic funding agreements Not Required Not Required Provost & VP(A) Yes

 PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)4

The ability to recommend appointments of the deans to the President Not Required Not Required Provost & VP(A) No

PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)5

The ability to prescribe the terms and conditions of employment for academic staff

VP(S)

GC

HRGC Provost & VP(A) Yes
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)6 The ability to recommend ratification of faculty association agreements to HRGC GC Not Required Provost & VP(A) Yes
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)7 Approval of contracts for teaching services Not Required Not Required Provost & VP(A) Yes
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)8 Approval of the use of the University's academic seal Not Required Not Required Provost & VP(A) Yes
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)9 Approval of academic regulations Not Required GFC Provost & VP(A) Yes
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)10 The ability to establish admission requirements Not Required GFC Provost & VP(A) Yes
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)11 Approval for the allocation of space in University Facilities GFC if appropriate Not Required Provost & VP(A) No
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)12 The ability to establish rules and regulations regarding the management and operation of libraries Not Required GFC Provost & VP(A) Yes
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)13 Approval of agreements for gifts-in-kind to LCR

VP(F)&CFO

VP(ADV)

Not Required Provost & VP(A) Yes
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)14 The ability to recommend tuition rates

VP(F)&CFO

FPC

Not Required Provost & VP(A) No
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)15 The preparation of plans and reports required under the PSLA or by government VPs as per mandate Not Required Provost & VP(A) Yes
VICE-PRESIDENT (RESEARCH) VP(R)1 Approval of applications for research funding Not Required Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)2 Approval of institutional program applications GC Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)3 Approval of research agreements GC Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)4 The ability to accept research grants with less than $1 million in potential liability VP(F)&CFO Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)5 Approval of research affiliation agreements

VP(F)&CFO

if financial liability GC

Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)6 Approval of inter-institutional and master agreements relating to research GC Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)7 Approval of the reduction or waiver of indirect costs of research VP(F)&CFO Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)8 The ability to accept disclosures of intent to commercialize Not Required Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)9 The ability to prescribe terms and conditions of employment for postdoctoral fellows and research associate Provost & VP(A) Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)10 Approval of revenue sharing agreements arising out of commercialization of intellectual property

VP(F)&CFO

GC

Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)11 Approval of applications and agreements for research chairs and other research-funded academic appointments

Provost & VP(A)

GC

Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)12 Approval of institutional nominations for research prizes and awards Not Required Not Required VP (R) Yes
VICE-PRESIDENT (RESEARCH) VP(R)13 Approval of the creation or dissolution of research centres and institutes Supervising Officer GFC; Approval & Review Body VP (R) No
VICE-PRESIDENT (RESEARCH) VP(R)14 The ability to demand, obtain and use unclaimed bodies of deceased persons for anatomical or scientific study or research at the University Not Required Not Required VP (R) Yes
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)1 The ability to borrow an amount up to $10 million [short term borrowing] Not Required IC VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)2 The ability to recommend the board borrow any sum of money and issue notes, bonds, debentures, or other securities for the purposes of the University [long-term borrowing] Not Required IC MO VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)3 The ability to recommend the board sell or otherwise dispose of notes, bonds, debentures or other securities on any terms and conditions [long-term borrowing] Not Required IC MO VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)4 The ability to establish, manage, invest and winding-up or altering of a pooled trust fund Not Required Not Required VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)5 The ability to provide remuneration for the trustee of a pooled trust fund and the trusts that participate in the pooled trust fund out of the income earned by the pooled trust fund Not Required Not Required VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)6 The creation or dissolution of a corporation Not Required GC MO VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)7 The ability to recommend the annual budget to the Finance and Property Committee Provost & VP(A) Not Required VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)8 The preparation of consolidated financial statements AC Not Required VP(F) & CFO Yes
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)9 Approval of contracts for expenditures with a financial liability of less than $20 million Not Required appropriate VP VP(F) & CFO Yes
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)10 Approval of agreements with students' union

Provost & VP(A)

VP(S)

Not Required VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)11 Approval of agreements with graduate students' association

Provost & VP(A)

VP(S)

Not Required VP(F) & CFO No
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)12 The ability to authorize the procurement of goods and services Not Required Not Required VP(F) & CFO Yes
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)13 The ability to authorize the sale of goods or surplus assets VP(S) Not Required VP(F) & CFO Yes
VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)14 The ability to execute a charitable return(s) Not Required Not Required VP(F) & CFO Yes
VICE-PRESIDENT (SERVICES) VP(S)1 The ability to hire, promote, and dismiss support staff in accordance with the collective agreement GC GC VP(S) Yes
VICE-PRESIDENT (SERVICES) VP(S)2 In conjunction with the President, the ability to implement a ratified collective agreement for support staff GC HRGC VP(S) No
VICE-PRESIDENT (SERVICES) VP(S)3 Approval of benefit and/or pension plan agreements AC Not Required VP(S) No
VICE-PRESIDENT (SERVICES) VP(S)4 The ability to accept gifts of real property

VP(ADV)

VP(F)&CFO

GC

Not Required VP(S) No
VICE-PRESIDENT (SERVICES) VP(S)5 The ability to acquire real property less than $1 million

VP(F)&CFO

GC

Not Required VP(S) No
VICE-PRESIDENT (SERVICES) VP(S)6 Approval of the sale of real property less than $1 million

VP(F)&CFO

GC

Not Required VP(S) No
VICE-PRESIDENT (SERVICES) VP(S)7 Approval of leases less than 5 years

VP(F)&CFO

GC

VP(R) Provost & VP(A) if appropriate

Not Required VP(S) No
VICE-PRESIDENT (SERVICES) VP(S)8 Approval of right of way/easement

VP(F)&CFO

GC

Not Required VP(S) No
VICE-PRESIDENT (SERVICES) VP(S)9 Approval of agreements relating to the funding of capital projects

VP(F)&CFO

Provost & VP(A)

GC

Not Required VP(S) No
VICE-PRESIDENT (SERVICES) VP(S)10 The ability to produce long-range land use and development plan Not Required Not Required VP(S) Yes

VICE-PRESIDENT (ADVANCEMENT)  VP(A)1

Approval of gift agreements (excluding gifts-in-kind to LCR)

VP(F)&CFO

GC VP(R)

Provost & VP(A) if necessary

Not Required VP(A) Yes
VICE-PRESIDENT (ADVANCEMENT) VP(A)2 Approval of contracts on matters relating to fundraising

VP(F)&CFO

GC

Not Required VP(A) No
VICE-PRESIDENT (ADVANCEMENT) VP(A)3 The ability to fulfill estate administration agreements VP(F)&CFO Not Required VP(A) Yes
VICE-PRESIDENT (ADVANCEMENT) VP(A)4 Approval of procedures on naming of physical and academic entities

VP(R)

Provost & VP(A)

ELT VP(A) No
VICE-PRESIDENT (ADVANCEMENT) VP(A)5 Approval of the use of the University name and crest or coat of arms Not Required Not Required VP(A) Yes
VICE-PRESIDENT (ADVANCEMENT) VP(A)6 The ability to set standards for the use, presentation, and appearance of the University brand, name, crest, or coat of arms in all media Not Required Not Required VP(A) Yes
VICE-PRESIDENT (ADVANCEMENT) VP(A)7 Approval of the acquisition and use of a trademark Not Required GC VP(A) No
VICE-PRESIDENT (ADVANCEMENT) VP(A)8 Approval of affinity agreements for alumni VP(F)&CFO if necessary Not Required VP(A) Yes
VICE-PRESIDENT (ADVANCEMENT) VP(A)9 Approval of administrative policies on matters relating to formal external and internal communications Not Required ELT VP(A) No
VICE-PRESIDENT (ADVANCEMENT) VP(A)10 Approval of administrative policies on matters relating to advertising Not Required ELT VP(A) No
VICE-PRESIDENT (ADVANCEMENT) VP(A)11 Approval of administrative policies on matters relating to marketing and brand stewardship Not Required ELT VP(A) No
VICE-PRESIDENT (ADVANCEMENT) VP(A)12 Approval of administrative policies on matters relating to community engagement Not Required ELT VP(A) No
VICE-PRESIDENT (ADVANCEMENT) VP(A)13 Approval of administrative policies on matters relating to alumni engagement Not Required ELT VP(A) No
GENERAL COUNSEL GC1 Act as ‘head’ for the purposes of the FOIP Act Not Required Not Required GC Yes
GENERAL COUNSEL GC2 Approval of administrative policies on matters relating to privacy and access to information Not Required ELT GC No
 GENERAL COUNSELGC3 The ability to retain outside legal counsel Not Required Not Required GC Yes
GENERAL COUNSEL GC4 The ability to prescribe the terms and conditions of employment for Management and Professional Staff except research associates VP(S) HRGC (and subject to applicable collective agreement) GC Yes
 GENERAL COUNSEL GC5 Approval of non-union employee (e.g. Management and Professional Staff) employment policies VP(S) HRGC GC Yes
GENERAL COUNSEL GC6 Approval of the use of the University's corporate seal Not Required Not Required GC Yes

Portfolios

The President and Vice-Chancellor is the chief executive officer of the University, providing institutional leadership and oversight, developing and driving the mission, strategies and advancement of the University and acting as the chief advocate, the principal ambassador and the principal voice of the University.

  1. Sub delegation

    Coming soon

  • Campus Mental Health Strategy
  • Chief Academic Officer
  • Chief Operation Officer
  • Continuing Education
  • Equity, Diversity and Inclusion
  • Graduate Studies
  • Hunter Hub for Entrepreneurial Thinking
  • Indigenous Engagement & Strategy
  • International 
  • Libraries and Cultural Resources
  • Planning and Resource Allocation
  • Student and Enrolment services 
  • Sustainability    
  • Teaching and Learning 
  1. Sub delegation

    Coming soon

  • Equity, Diversity and Inclusion
  • Health Research
  • Indigenous Engagement
  • International
  • Research Services    
  1. Sub delegation

    Coming soon

  • Ancillary Services
  • Finance
  • Internal Audit
  • Risk
  1. Sub delegation

    Coming soon

  • Campus Security    
  • Emergency Management
  • Environmental Health and Safety    
  • Facilities
  • Human Resources
  • Information Technologies
  1. Sub delgation

    Coming soon

  • Advancement Services
  • Alumni Engagement
  • Community Engagement
  • Development
  • Strategic Communications
  1. Sub delegation

    Coming soon

  • Academic and Labour Relations
  • Access & Privacy 
  • Commercial & Contracts
  • Intellectual Property Agreements
  • Litigation
  • Student Appeals 
  • University of Calgary Policy Development
  1. Sub delgation

    Coming soon