Delegation of Authority Appendix
Delegated Individuals shall have such powers and authority including the ability to make all decisions within their defined areas of responsibility except to the extent that such authority has been specifically limited or defined by the President or the Board in writing or by Board resolution. Delegated Individuals may delegate any of their powers, duties or functions where considered appropriate and may prescribe conditions governing the exercise or performance of any delegated power, duty or function, including the power of sub-delegation; however, in doing so, shall ultimately responsible for the delegated power, duty or function.
In order to execute their accountabilities and fulfill their responsibilities, Delegated Individuals are able to make decisions with respect to:
- resource allocation within their budget allocation
- approval of administrative policy on matters within their mandate
If a decision does not have a specified financial threshold, the approval authority thresholds in the Capital Projects Approval Procedure (see below table) should be used to guide consultation and approval requirements.
For a PDF version of the appendix, click here.
For a detailed look at portfolios click here.
|
Budgeted Cost of the Capital Project or stage of the Capital Project for which approval is being sought |
Final Approval Authority |
| $0 to $1.5 million | The President, a Vice President or General Counsel |
| Greater than $1.5 million to $3 million | The Executive Leadership Team |
| Greater than $3 million to $6 million | The Finance and Property Committee |
| Greater than $6 million | The Board of Governors |
| | DECISION | CONSULTATION REQUIRED WITH | SUPPORT REQUIRED BY | APPROVAL AUTHORITY | ABILITY TO SUB-DELEGATE |
|---|---|---|---|---|---|
| PRESIDENT PRES1 | Approval of the acquisition of real property valued up to $5 million |
VP(S) VP(F)&CFO VP(ADV) if donation |
Not Required | President | No |
| PRESIDENT PRES2 | Approval of the sale of real property up to $2.5 million | VP(S) VP(F)&CFO | may require MO | President | No |
| PRESIDENT PRES3 | Approval of the lease of real property for a period greater than 5 years OR with an annual value of more than $1 million and less than $2.5 million |
VP(S) VP(F)&CFO GC |
may require MO | President | No |
| PRESIDENT PRES4 | Approval of the acquisition of real property by the Students’ Union or the Graduate Students’ Association | VP(S) | Not Required | President | No |
| PRESIDENT PRES5 | Approval of contracts for expenditures with a financial liability of greater than $20 million |
VP(F)&CFO GC |
Not Required | President | No |
| PRESIDENT PRES6 | Approval of joint ventures, partnership or other similar agreements not dealt with elsewhere | GC | Not Required | President | No |
| PRESIDENT PRES7 | The appointment of deans of faculties |
Provost & VP(A) VP(S) GC |
HRGC | President | No |
| PRESIDENT PRES8 | The ability to delegate powers, duties, and functions to the deans of faculties | Provost & VP(A) | Not Required | President | No |
| PRESIDENT PRES9 | The ability to delegate powers, duties, and functions to the registrar | Provost & VP(A) | Not Required | President | Yes |
| PRESIDENT PRES10 | Approval of SLT employment contracts |
Provost & VP(A) VP(S) GC |
Not Required | President | No |
| PRESIDENT PRES11 | The ability to suspend an employee from duty and privileges |
Provost & VP(A) VP(S) if non-academic staff only |
Not Required | President | Yes |
| PRESIDENT PRES12 | The ability to recommend an appointment, promotion or dismissal of academic staff | Provost & VP(A) | Not Required | President | Yes |
| PRESIDENT PRES13 | Approval to execute collective agreements (with VP(S) | Provost & VP(A) | HRGC & Board | President | Yes |
| PRESIDENT PRES14 | Approval of sponsorship requests or opportunities |
VP(R) VP(ADV) |
Not Required | President | Yes |
| PRESIDENT PRES15 | Approval of administrative policies on matters relating to government relations | Not Required | ELT | President | No |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)1 | Approval of academic affiliation(s) and similar agreements | GC | Not Required | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)2 | Approval of agreements on matters within the portfolio mandate (e.g. memorandums of agreements) | GC | Not Required | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)3 | Approval of academic funding agreements | Not Required | Not Required | Provost & VP(A) | Yes |
|
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)4 |
The ability to recommend appointments of the deans to the President | Not Required | Not Required | Provost & VP(A) | No |
|
PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)5 |
The ability to prescribe the terms and conditions of employment for academic staff |
VP(S) GC |
HRGC | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)6 | The ability to recommend ratification of faculty association agreements to HRGC | GC | Not Required | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)7 | Approval of contracts for teaching services | Not Required | Not Required | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)8 | Approval of the use of the University's academic seal | Not Required | Not Required | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)9 | Approval of academic regulations | Not Required | GFC | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)10 | The ability to establish admission requirements | Not Required | GFC | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)11 | Approval for the allocation of space in University Facilities | GFC if appropriate | Not Required | Provost & VP(A) | No |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)12 | The ability to establish rules and regulations regarding the management and operation of libraries | Not Required | GFC | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)13 | Approval of agreements for gifts-in-kind to LCR |
VP(F)&CFO VP(ADV) |
Not Required | Provost & VP(A) | Yes |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)14 | The ability to recommend tuition rates |
VP(F)&CFO FPC |
Not Required | Provost & VP(A) | No |
| PROVOST AND VICE-PRESIDENT (ACADEMIC) PVP(A)15 | The preparation of plans and reports required under the PSLA or by government | VPs as per mandate | Not Required | Provost & VP(A) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)1 | Approval of applications for research funding | Not Required | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)2 | Approval of institutional program applications | GC | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)3 | Approval of research agreements | GC | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)4 | The ability to accept research grants with less than $1 million in potential liability | VP(F)&CFO | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)5 | Approval of research affiliation agreements |
VP(F)&CFO if financial liability GC |
Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)6 | Approval of inter-institutional and master agreements relating to research | GC | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)7 | Approval of the reduction or waiver of indirect costs of research | VP(F)&CFO | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)8 | The ability to accept disclosures of intent to commercialize | Not Required | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)9 | The ability to prescribe terms and conditions of employment for postdoctoral fellows and research associate | Provost & VP(A) | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)10 | Approval of revenue sharing agreements arising out of commercialization of intellectual property |
VP(F)&CFO GC |
Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)11 | Approval of applications and agreements for research chairs and other research-funded academic appointments |
Provost & VP(A) GC |
Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)12 | Approval of institutional nominations for research prizes and awards | Not Required | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (RESEARCH) VP(R)13 | Approval of the creation or dissolution of research centres and institutes | Supervising Officer | GFC; Approval & Review Body | VP (R) | No |
| VICE-PRESIDENT (RESEARCH) VP(R)14 | The ability to demand, obtain and use unclaimed bodies of deceased persons for anatomical or scientific study or research at the University | Not Required | Not Required | VP (R) | Yes |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)1 | The ability to borrow an amount up to $10 million [short term borrowing] | Not Required | IC | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)2 | The ability to recommend the board borrow any sum of money and issue notes, bonds, debentures, or other securities for the purposes of the University [long-term borrowing] | Not Required | IC MO | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)3 | The ability to recommend the board sell or otherwise dispose of notes, bonds, debentures or other securities on any terms and conditions [long-term borrowing] | Not Required | IC MO | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)4 | The ability to establish, manage, invest and winding-up or altering of a pooled trust fund | Not Required | Not Required | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)5 | The ability to provide remuneration for the trustee of a pooled trust fund and the trusts that participate in the pooled trust fund out of the income earned by the pooled trust fund | Not Required | Not Required | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)6 | The creation or dissolution of a corporation | Not Required | GC MO | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)7 | The ability to recommend the annual budget to the Finance and Property Committee | Provost & VP(A) | Not Required | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)8 | The preparation of consolidated financial statements | AC | Not Required | VP(F) & CFO | Yes |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)9 | Approval of contracts for expenditures with a financial liability of less than $20 million | Not Required | appropriate VP | VP(F) & CFO | Yes |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)10 | Approval of agreements with students' union |
Provost & VP(A) VP(S) |
Not Required | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)11 | Approval of agreements with graduate students' association |
Provost & VP(A) VP(S) |
Not Required | VP(F) & CFO | No |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)12 | The ability to authorize the procurement of goods and services | Not Required | Not Required | VP(F) & CFO | Yes |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)13 | The ability to authorize the sale of goods or surplus assets | VP(S) | Not Required | VP(F) & CFO | Yes |
| VICE-PRESIDENT (FINANCE) AND CHIEF FINANCIAL OFFICER VP(F)14 | The ability to execute a charitable return(s) | Not Required | Not Required | VP(F) & CFO | Yes |
| VICE-PRESIDENT (SERVICES) VP(S)1 | The ability to hire, promote, and dismiss support staff in accordance with the collective agreement | GC | GC | VP(S) | Yes |
| VICE-PRESIDENT (SERVICES) VP(S)2 | In conjunction with the President, the ability to implement a ratified collective agreement for support staff | GC | HRGC | VP(S) | No |
| VICE-PRESIDENT (SERVICES) VP(S)3 | Approval of benefit and/or pension plan agreements | AC | Not Required | VP(S) | No |
| VICE-PRESIDENT (SERVICES) VP(S)4 | The ability to accept gifts of real property |
VP(ADV) VP(F)&CFO GC |
Not Required | VP(S) | No |
| VICE-PRESIDENT (SERVICES) VP(S)5 | The ability to acquire real property less than $1 million |
VP(F)&CFO GC |
Not Required | VP(S) | No |
| VICE-PRESIDENT (SERVICES) VP(S)6 | Approval of the sale of real property less than $1 million |
VP(F)&CFO GC |
Not Required | VP(S) | No |
| VICE-PRESIDENT (SERVICES) VP(S)7 | Approval of leases less than 5 years |
VP(F)&CFO GC VP(R) Provost & VP(A) if appropriate |
Not Required | VP(S) | No |
| VICE-PRESIDENT (SERVICES) VP(S)8 | Approval of right of way/easement |
VP(F)&CFO GC |
Not Required | VP(S) | No |
| VICE-PRESIDENT (SERVICES) VP(S)9 | Approval of agreements relating to the funding of capital projects |
VP(F)&CFO Provost & VP(A) GC |
Not Required | VP(S) | No |
| VICE-PRESIDENT (SERVICES) VP(S)10 | The ability to produce long-range land use and development plan | Not Required | Not Required | VP(S) | Yes |
|
VICE-PRESIDENT (ADVANCEMENT) VP(A)1 |
Approval of gift agreements (excluding gifts-in-kind to LCR) |
VP(F)&CFO GC VP(R) Provost & VP(A) if necessary |
Not Required | VP(A) | Yes |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)2 | Approval of contracts on matters relating to fundraising |
VP(F)&CFO GC |
Not Required | VP(A) | No |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)3 | The ability to fulfill estate administration agreements | VP(F)&CFO | Not Required | VP(A) | Yes |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)4 | Approval of procedures on naming of physical and academic entities |
VP(R) Provost & VP(A) |
ELT | VP(A) | No |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)5 | Approval of the use of the University name and crest or coat of arms | Not Required | Not Required | VP(A) | Yes |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)6 | The ability to set standards for the use, presentation, and appearance of the University brand, name, crest, or coat of arms in all media | Not Required | Not Required | VP(A) | Yes |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)7 | Approval of the acquisition and use of a trademark | Not Required | GC | VP(A) | No |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)8 | Approval of affinity agreements for alumni | VP(F)&CFO if necessary | Not Required | VP(A) | Yes |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)9 | Approval of administrative policies on matters relating to formal external and internal communications | Not Required | ELT | VP(A) | No |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)10 | Approval of administrative policies on matters relating to advertising | Not Required | ELT | VP(A) | No |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)11 | Approval of administrative policies on matters relating to marketing and brand stewardship | Not Required | ELT | VP(A) | No |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)12 | Approval of administrative policies on matters relating to community engagement | Not Required | ELT | VP(A) | No |
| VICE-PRESIDENT (ADVANCEMENT) VP(A)13 | Approval of administrative policies on matters relating to alumni engagement | Not Required | ELT | VP(A) | No |
| GENERAL COUNSEL GC1 | Act as ‘head’ for the purposes of the FOIP Act | Not Required | Not Required | GC | Yes |
| GENERAL COUNSEL GC2 | Approval of administrative policies on matters relating to privacy and access to information | Not Required | ELT | GC | No |
| GENERAL COUNSELGC3 | The ability to retain outside legal counsel | Not Required | Not Required | GC | Yes |
| GENERAL COUNSEL GC4 | The ability to prescribe the terms and conditions of employment for Management and Professional Staff except research associates | VP(S) | HRGC (and subject to applicable collective agreement) | GC | Yes |
| GENERAL COUNSEL GC5 | Approval of non-union employee (e.g. Management and Professional Staff) employment policies | VP(S) | HRGC | GC | Yes |
| GENERAL COUNSEL GC6 | Approval of the use of the University's corporate seal | Not Required | Not Required | GC | Yes |
Portfolios
The President and Vice-Chancellor is the chief executive officer of the University, providing institutional leadership and oversight, developing and driving the mission, strategies and advancement of the University and acting as the chief advocate, the principal ambassador and the principal voice of the University.
-
Sub delegation
Coming soon
- Campus Mental Health Strategy
- Chief Academic Officer
- Chief Operation Officer
- Continuing Education
- Equity, Diversity and Inclusion
- Graduate Studies
- Hunter Hub for Entrepreneurial Thinking
- Indigenous Engagement & Strategy
- International
- Libraries and Cultural Resources
- Planning and Resource Allocation
- Student and Enrolment services
- Sustainability
- Teaching and Learning
-
Sub delegation
Coming soon
- Equity, Diversity and Inclusion
- Health Research
- Indigenous Engagement
- International
- Research Services
-
Sub delegation
Coming soon
- Ancillary Services
- Finance
- Internal Audit
- Risk
-
Sub delegation
Coming soon
- Campus Security
- Emergency Management
- Environmental Health and Safety
- Facilities
- Human Resources
- Information Technologies
-
Sub delgation
Coming soon
- Advancement Services
- Alumni Engagement
- Community Engagement
- Development
- Strategic Communications
-
Sub delegation
Coming soon
- Academic and Labour Relations
- Access & Privacy
- Commercial & Contracts
- Intellectual Property Agreements
- Litigation
- Student Appeals
- University of Calgary Policy Development
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Sub delgation
Coming soon