Information pages describing each Co-operative Education/Internship program and application forms are available at Career Services, MacEwan Student Centre 188. Information is also available at the Engineering Internship Centre, the Haskayne School of Business Co-op Office (SH349), and the Social Sciences Co-op Office. Students in Bachelor of Arts and Bachelor of Science Co-operative Education programs normally apply to Co-operative Education in the second year of their program. Applications to the Haskayne Co-op Program are accepted twice a year - on May 1^st and December 1^st. Direct entry students normally apply during their second year of the BComm Program; transfer students apply by May 1^st of the year that they apply to the business school, normally the end of their second year. Students in Engineering (applications accepted by October 1^st) and Computer Science (applications accepted by May 1^st and October 1^st) Internship programs apply in third year. All other students in Communications & Culture, Humanities, Science (Ecology, Applied Chemistry and Actuarial Science) can apply during their second year by May 1^st and December 1^st. Students in Social Science apply by May 15^th and January 15^th directly to the Social Science Co-op office.

Students should be aware that the Career Development Workshop or equivalent is a requirement for admission.

Application Deadlines

May 1

September 15

October 1

December 1

Communication and Culture

X

X

Schulich School of Engineering*

X

Haskayne School of Business

BComm

X**

X

X

Humanities

X

X

Science (Ecology, Applied Chemistry and Actuarial Science)

X

X

Science - Computer Science***

X

X

Social Sciences

May 15

X

January 15

Students must:

· be registered as full-time students,

· be registered in a faculty/department offering Co-operative Education/Internship programs,

· meet faculty/department GPA and course entrance requirements (Consult the appropriate faculty sections of this Calendar),

· complete the Career Development Workshop or equivalent.

Note: Students entering the Haskayne School of Business are required to complete a Co-op Orientation in lieu of the Career Development Workshop.

Students applying to Co-operative Education/Internship should also be aware of the following:

1. Students must be legally permitted to work in Canada. International students must obtain a Co-op Work Permit to be eligible for work placements.

2. Students who are registered in combined degree programs can be eligible for Co-operative Education/Internship programs if one of the majors is in a faculty or department in which a Co-operative Education/Internship program is offered.

3. Students may be required to attend a personal interview with Co-operative Education/Internship and/or the faculty to decide admissibility.

4. The University reserves the right to refuse admission to a Co-operative Education/Internship program on academic or other grounds.

5. Transfer students from other universities will be considered for admission to the Co-operative Education/Internship program. Please refer to the application deadlines for the Co-operative Education/Internship program. Transfer students applying to the Haskayne School of Business apply to the Co-operative Education/Internship program by May 1^st of the year they are applying to the Haskayne School of Business. All transfer students should complete one academic session at the University of Calgary prior to a work term.

Application Process

Students must submit a completed Co-operative Education/Internship Student Application form by the appropriate deadline date. For more information on the application process, students should contact Career Services, the Engineering Internship Centre, the Haskayne School of Business Co-op Office (SH349) or the Social Sciences Co-op Office. Incomplete applications will not be accepted.

Applications for admission are reviewed by the faculty/department.

Admitted students pay an admission fee of $50 to the Fees Office and are given access to the Co-op/Internship job postings.

Admission Appeal Procedure

Students who believe there has been an error in the assessment regarding the suitability of their admission to the program should contact the Faculty office.

No student whose application is in the appeal process will be allowed to apply for Co-operative Education/Internship positions until a formal decision on the appeal has been made.

Course Registration

Registration in Co-operative Education/Internship course(s) occurs when the student accepts a position with an organization and completes the Direct Placement and Course Registration form. Students who have accepted a placement obtained through the Co-operative Education/Internship placement process are required to fill out their Direct Placement and Course Registration form via http://www.ucalgary.ca/careers/students/job_experience/forms.html immediately. The completed Direct Placement and Course Registration form will result in the student being registered into the appropriate course(s) by Career Services and the appropriate fee will be payable.

Students registered in a Co-operative Education or Internship course are considered full-time students by the University for the purpose of student loans, Students' Union fees and Student Health and Dental Insurance coverage. Because of Revenue Canada's policy regarding the Education Tax Amount, Co-operative Education and Internship students are not classified as full or part time on the T22 02A form issued by the University and do not qualify for the Education Tax Amount.

Planning Work Terms and Academic Sessions

Please refer to the appropriate Faculty section in this Calendar for information on the number and scheduling of work terms.

It is the student's responsibility to plan work terms and academic sessions in relation to course availability. The University cannot guarantee all courses will be available in all sessions.

Both Co-operative Education and Internship programs should start and end with an academic session. Students in Co-operative Education programs normally alternate between periods of work and study. Work periods can be four months or eight months (two consecutive work terms) starting in January, May and September. Students in some programs may do three consecutive work terms with permission from their department of study. Co-operative Education programs with three or four work terms have a maximum of two spring/summer work terms. Co-operative Education programs with five work terms have a maximum of two consecutive, spring/summer work terms and three summer work terms in total.

Internship programs are a minimum of twelve and a maximum of sixteen consecutive months.

Co-operative Education and Internship Courses

Each four-month Co-operative Education/Internship work term is registered as a Co-operative Education/Internship course. Co-operative Education/Internship courses are in addition to the normal requirements for a degree program.

Each work term (Co-operative Education/Internship course) is approximately four months in duration. Courses are graded on a Completed Requirements/Fail (CR/F) basis and this grade is not included in the calculation of the grade point average.

Once students are registered in a Co-operative Education/Internship course (i.e., have accepted a placement), they are committed and expected to fulfill their commitment. If the placement accepted is for more than one four-month work term, students are registered in the appropriate number of Co-operative Education/Internship courses and are committed to complete all of them.

Students cannot withdraw from a Co-operative Education/Internship course (or leave a work term/placement) without permission from both Co-operative Education/Internship Program Office and the Faculty. (See Withdrawal Policies.)

Transfer Credit for Co-operative Education/Internship Courses

Students transferring to the University of Calgary from another university, or transferring from one program to another, should consult with the faculty and Career Services regarding possible transfer credits. To receive a degree with "Co-operative Education" or "Internship designation", students must complete a minimum of one four month work term under the University of Calgary. Some faculties may require more than the minimum of one work term and each faculty determines the maximum number of transfer credits allowed.

Credit by Special Assessment

Students who feel that they have previous relevant work experience and who wish to receive formal university credit may apply for credit "by special assessment". Students should consult Career Services for instructions regarding the application and review process. Prior work experience will be evaluated by Career Services and the faculty in which the student is registered. Students granted credit "by special assessment" will be assessed the course fees for Co-operative Education/Internship courses.

Co-operative Education/ Internship Course Evaluation

Evaluation of the Co-operative Education/Internship course/work term is a faculty responsibility and is based on successful completion of a work term report and satisfactory job performance. Job performance is monitored by a Career Advisor and the employer.

If a student receives unsatisfactory performance or is asked to leave employment by an employer, the University will investigate the situation and determine the appropriate grade. If a student is asked to leave employment for "just cause" a grade of F will be given and the student will be required to withdraw from the Co-operative Education/Internship program. The student will not receive Co-operative Education/Internship designation and a permanent notation will be placed on the transcript of record that the student was required to withdraw from the Co-operative Education/Internship program.

Students who receive a grade of F in a Co-operative Education/Internship course because they did not meet the work term report requirement will be required to withdraw from the Co-operative Education/Internship program and will not receive Co-operative Education/Internship designation.

Maintenance Requirements

Students must meet minimum GPA and course requirements established by faculty and maintain full-time status on academic sessions. Students who do not meet these requirements will be required to withdraw from the Co-operative Education/Internship program.

Students who successfully complete the Co-operative Education/Internship program as required by the faculty in which they are registered will receive Co-operative Education or Internship designation on their transcripts and degree parchment.

Admission fee: $50

Course fees are assessed for each Co-operative Education/Internship course at the time that the course is registered. Fees are payable on the normal fee deadlines. For more information please refer to Tuition and General Fees section of the Calendar.

Co-operative Education/Internship course fees are non-refundable and are due and payable, even if the student subsequently withdraws from the course(s) or is required to withdraw from the Co-operative Education/Internship program. (See Withdrawal Policies.)

In addition to the Co-operative Education/Internship course fees, other fees including full-time Students' Union fees will be assessed. Campus Recreation and Athletic fees are optional. Students may opt out of Health and Dental Insurance in the Fall and Winter Sessions with proof of alternate coverage. Students who register for other University courses while on a work term, will be assessed other course fees on a fee per course basis. Students should refer to the Fees section of this Calendar for more information.

The Co-operative Education/Internship program strongly values the commitment that is made between students and Co-op/Internship Employers. Our withdrawal policies have been set to encourage students to be accountable for their commitments.

Students cannot withdraw from a Co-operative Education/Internship course (or leave a work term/placement) without permission from both their Co-operative Education/Internship Program Office and the faculty.

Permission is only granted in cases of serious illness, domestic affliction or for academic issues. Students who receive permission to withdraw will receive credit for completed course/work terms. They will be withdrawn from the current registered course/work term. They will also be dropped from registered course/work terms not yet started and no fees will be charged for these course/work terms.

Withdrawal with Permission

(a) Student contacts Career Services or administrators or department;

(b) A University representative meets with the student and employer to investigate and try to resolve issues when feasible or appropriate and seek a resolution;

(c) When the issue meets the criteria above and cannot be resolved, faculty approval can be given for the student to withdraw without penalty.

Withdrawal without Permission

Students who leave a work term (withdraw from a Co-operative Education or Internship course) without permission will be assigned a grade of F on the course and will be dropped from subsequent courses. No fees will be charged for the subsequent courses.

In addition students will be required to withdraw from the Co-operative Education/Internship program and will not receive Co-operative Education/Internship designation, notwithstanding the fact that they had completed the minimum work term requirements for the program. A permanent notation will be placed on the transcript of record that the student was required to withdraw from the Co-operative Education/Internship program.