University of Calgary : L.4 Academic Appeals

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Graduate Studies Calendar 2012-2013 Academic Regulations L. Appeals L.4 Academic Appeals
L.4 Academic Appeals
  1. The Appeals Process - In the case of appeal of a grade, the appeal should be to the Appeals Committee of that Faculty offering the course. A student who is placed on probation, suspended, or expelled from the Faculty of Graduate Studies, may appeal that decision, or any other Faculty of Graduate Studies ruling, to the Faculty of Graduate Studies Appeals Committee. The appeal, which must be initiated within fifteen days of the receipt of the letter from the Dean or his/her delegate, shall be in writing, addressed to the chairperson of the appropriate committee, and shall state specifically (a) the decision which is being appealed, (b) the grounds for the appeal, (c) the remedy being sought.
  2. Sufficient Grounds - A student must satisfy the Appeals Committee that there are sufficient grounds for appeal. The principles applicable to an appeal to a Faculty Committee are those of fairness as set down in relation to the Committee to Hear and Determine Student Academic Appeals of General Faculties Council that are filed with the Secretary to General Faculties Council. It is recognized that the specific procedures used to attain fairness may vary from one Faculty to another.
  3. Appeal from a Faculty Appeals Committee - Where a student is unsuccessful in an appeal to a Faculty Appeals Committee, he/she may appeal that decision to the Committee to Hear and Determine Student Academic Appeals of General Faculties Council, subject to the principles and procedures of the General Faculties Council's Committee as approved by General Faculties Council and filed with the Secretary to General Faculties Council.
  4. Notification to the Registrar - When an appeal has been lodged by a student, the Registrar shall be notified by the chairperson of the Faculty Appeals Committee or General Faculties Council's Committee, as the case may be, of that fact, and of the disposition of the case by that body.
  5. The Position of a Student Launching an Appeal Against Suspension or Expulsion - Where a student's appeal against suspension or expulsion is accepted for hearing and is under consideration by an appeals committee, a student shall be granted tentative registration and permitted to attend classes. If the appeal succeeds, the student will be officially registered and assessed fees retroactively to the beginning of the session.
  6. The Position of a Student Whose Appeal Against Suspension or Expulsion is Unsuccessful - In cases in which the student has been allowed to attend classes pending the disposition of an appeal and the appeal fails, the original date of the suspension or expulsion stands.
  7. The Effect on a Student's Permanent Record - Where a student has been suspended, expelled or placed on disciplinary probation and does not launch an appeal within fifteen days, or his/her appeal is unsuccessful, the notation "suspended or expelled from or placed on disciplinary probation by the Faculty of Graduate Studies, for academic misconduct" will be entered on the student's permanent record upon receipt of such notice by the Registrar from the Dean of the Faculty.

Where a student is suspended or expelled prior to the completion of the session, the symbols RW (required to withdraw) will be entered in the grade column on the student's record in the courses in which he or she was registered for that session except for the course(s) in which an "F" grade has been given as a penalty. Where a student is suspended or expelled after the completion of a session the final grade will be entered on the student's record in the courses in which he or she was registered for that session except for the course(s) in which an "F" grade has been given as a penalty.

A student's record will be cleared of the notation "placed on disciplinary probation for academic misconduct" when the probationary period has been completed, or upon completion of a degree program, or after three years have elapsed, whichever comes first. A student's record will be cleared of the notation "suspended for academic misconduct" at the time of readmission to the same Faculty, upon readmission to and completion of a degree program in another Faculty, or after three years have elapsed, whichever comes first. At the time the record is cleared of the notation, the "RW" symbols will be changed to "W", but any "F" grades, as given because of plagiarism, cheating or other academic misconduct, will remain "Fs." A student's record will not be cleared of the notation "expelled for academic misconduct." These regulations also apply to students on probation, suspension or expulsion for non-academic misconduct (see below).