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Academic Regulations


Applicants are required to indicate compliance with a Collection of Information statement on the Application for Admission which states:

"I acknowledge that this information is collected under the authority of the Post-Secondary Learning Act, the Statistics Act, and the Income Tax Act (Canada). It is required to determine my eligibility for admission and will be used to contact me regarding university programs and services. If admitted, it will form part of the student record and will be disclosed to relevant academic and administrative units. If granted an award, pertinent information may be released to award donors, high schools, provincial funding bodies, University of Calgary faculty and administrative offices, and for University of Calgary promotional purposes. Specific data elements will be disclosed to the federal and provincial governments to meet reporting requirements and to the Students' Union/Graduate Students' Association in accordance with contractual agreements. At the University of Calgary, the following information is defined as the student's public record: name, dates of registration and graduation, faculty of registration and degree/diploma awarded. All other data is considered confidential and will be used and disclosed in accordance with privacy legislation. For more information regarding the collection or use of this information, contact the Director of Recruitment and Admissions, (403) 210-7625."

The following statement is on the form used by Open Studies students and others when registering for courses at the University:

"This information is collected under the authority of the Freedom of Information and Protection of Privacy Act and the Federal Statistics Act. It is required to register and record course selection. Financial information is required for release of authorization to credit company. If you have any questions about the collection or use of this information please contact the Registrar at (403) 220-5510."

The University of Calgary has a Policy on the Confidentiality of Student Educational Records that was approved by General Faculties Council in 1989 and is in compliance with the above-named Acts. This policy defines what information is considered public and who has access to student records. A copy of the policy is available from the Registrar. All students have the opportunity to view their own record excluding file memos marked as confidential and information which was provided in confidence (either explicitly or implicitly). Students will be permitted to view such files under conditions which prevent any alteration or mutilation of the file or its contents and in the presence of a supervisor. This includes both Registrar's and Faculty/Department Office files.

Further questions about the Privacy of Student Information can be directed to the Registrar.