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Responsibilities, Policy and Legislation

Submitted by 21232f297a57a5a... on Fri, 08/22/2014 - 2:07pm

All employees at the University of Calgary have a shared responsibility for maintaining a safe and healthy work environment. As a part of the University’s Occupational Health and Safety Management System (OHSMS) responsibilities for health and safety have been defined for Employees, Supervisors, Managers, Visitors and Contractors. Click on the menus below to learn about these responsibilities.

Responsibilities for Employees, Supervisors and Managers - REVISED - May 14, 2015

The following responsibilities for health and safety have been defined for Employees, Supervisors and Managers at the University of Calgary.

Responsibilities, Policy and Legislation

 Managers1
Supervisors2 

 Employees3

x

x

x

x

  • Know and understand your health and safety responsibilities as outlined in this document.

x

x

  • Provide regular and ongoing feedback to your direct reports regarding their health and safety performance.

x

  • At least twice annually, informally tour work sites of your direct reports and reinforce health & safety practices and the University's commitment to health and safety.

x

  • Provide your direct reports with resources such as training materials, equipment, personal protective equipment (PPE), etc. as reasonable to ensure that work can be performed safely.

x

x

x

Hazard Identification, Assessment and Control

 Managers1
Supervisors2

 Employees3

x

x

  • Complete Hazard Assessment and Control Forms (HACF) for, and discuss with, your direct reports. Involve affected Employees when completing HACF. Updates are required at reasonably practicable intervals, after an incident or when changes to operations / equipment are implemented.

x

  • Read and review the Hazard Assessment and Control Form (HACF) for your job description and provide feedback to your Supervisor/Manager. Participate in completing HACF when requested.

x

x

x

  • Use hazard controls identified in Hazard Assessment and Control Forms (HACF), including engineering controls, administrative controls and personal protective equipment (PPE).

x

x

x

x

  • Implement or participate in a preventive maintenance program and process to maintain equipment and ensure defective equipment is not used.

x

 

Formal Workplace Inspections

Managers1
Supervisors2

 Employees3

x

x

x

x

x

x

  • Correct deficiencies identified during laboratory, workshop and/or faculty/unit specific self-inspections.

x

 

  • Share inspections results and the corrective actions taken to address inspection deficiencies with affected Employees in the laboratory, workshop and/or faculty/unit.

x

 

  • Report unsafe or unhealthy conditions/practices.

x

x

Orientation and Training

Managers1
Supervisors2 

 Employees3

  • Review qualifications and training as part of the hiring process to ensure work activities can be performed safely.

x

 

  • Complete site-specific health and safety orientation checklists with direct reports to address critical health and safety issues before they start their normal job responsibilities.

x

  • Complete the University’s health and safety orientation within the first week of employment.

x

x

 

x

x

Emergency Management

 Managers1
Supervisors2

 Employees3

  • Complete and review departmental emergency response plans (ERP). This is applicable only to those individuals with identified responsibilities for ERPs.

x

  • Understand and comply with University emergency instructions and emergency response procedures specific to your work area. 

x

x

x

x

x

  • Identify and communicate to your direct reports where to find first aid kits/supplies and identify who is trained in first aid.

x

Incident Reporting and Investigation

 Managers1
Supervisors2

 Employees3

x

x

x

  • Complete incident investigation training.

x

  • Focus incident investigations on identifying root causes and corrective actions.

x

  • Implement corrective actions identified in incident investigations.

x

  • Communicate findings of incident investigations to applicable Employees.

x

 

Health and Safety Committees and Records

 Managers1
Supervisors2

 Employees3

  • Incorporate health and safety as a regular agenda item at faculty/ departmental/ unit meetings, document and retain meeting minutes.

x

 

  • Retain all health and safety records for a minimum of 3 years and ensure they are readily available for regulatory compliance and audit purposes.

x

1 Manager means an Employee who has management responsibility and includes academic staff members and management and professional staff members who have management responsibility and direct reports. All members of the Senior Leadership Team (SLT) are Managers.

2 Supervisor means an Employee who supervises other Employees; it does not include a Manager. Supervisors have direct reports.

3 Employee means an individual who is engaged to work for the University under an employment contract. This includes academic staff, support staff, management and professional staff, senior leadership team, researchers, faculty members, visiting scholars, post-doctoral fellows, volunteers, graduate students who are remunerated by the University and students performing work on behalf of the University or their instructor. 

OHSMS Department Manual

Content has been moved to a new webpage...http://www.ucalgary.ca/safety/ohsms_manual

Visitor Health and Safety

The purpose of this standard is to clarify the University's expectations of Visitors to University Facilities and the University's role in minimizing or eliminating, so far as reasonably practicable, risk to Visitors at the University.

Visitor Health and Safety Standard - NEW 2015.02.27

Visitor means an individual invited to University Facilities for business purposes and who is not performing work for the University. Visitors include media personnel, donors, industry partners, dignitaries, faculty from other universities and research institutions; individuals from business organizations and governmental entities; and inspectors, including federal, provincial or local officials, etc. Visitors do not include Employees, Volunteers, Consultants, Contractors or members of the public.

Contractor Health and Safety - CASP

All contractors are required to meet or exceed the Alberta Occupational Health & Safety Act, Regulation and Code, and conduct their activities in accordance with the applicable University's policies and procedures.

The University has developed a comprehensive Contractor Accountability to Safety Program (CASP) for all contracted workers, including prime contractors, general contractors, sub-contractors, service contractors and consultants. The CASP clearly defines and communicates the responsibilities of all workplace parties involved in its development, administration and implementation. Contractor occupational health and safety performance is a critical factor in the awarding and renewal of University contracts.

University Occupational Health and Safety Policy

The University's Occupational Health and Safety Policy outlines the University's committment to:

  • provide, promote, and maintain a safe work environment;
  • establish and maintain an Occupational Health & Safety Management System (OHSMS) that meets or exceeds applicable standards established by the Partnerships in Injury Reduction Program (or any successor or replacement program) and all applicable laws;
  • incorporate occupational health and safety considerations into daily job duties and business decisions as appropriate; and
  • requires individuals, corporations, and other entities subject to this policy to cooperate in the success of the OHSMS by complying with the OHS Act, the Regulation, the Code, all other applicable laws, this policy and all components of the OHSMS.

Employees, Supervisors and Managers are responsible to understand and comply with the policy.

Alberta Occupational Health and Safety Legislation

Legislation governing health and safety in Alberta’s workplaces, including the University of Calgary, fall under the Occupational Health and Safety Act, Regulation and Code.

Employees, Supervisors and Managers are responsible to understand and comply with applicable health and safety laws, including the Alberta Occupational Health Safety Act Section 2 “Obligations of employers, workers, etc.”

Right to Refuse - Imminent Danger

Right to Refuse

The general right of the employer to direct work is balanced by the requirement of employees to refuse unsafe work that presents an imminent danger to the health and safety of themselves or other employees present at the worksite.

Unsafe work is work that involves an ‘imminent danger". Imminent danger can be a danger that is not normal for that type of work or a danger under which a worker in that type of work would not normally do the work.

Procedure

  1. Employee refusing work due to imminent danger notifies their supervisor as soon as practicable the reason for the refusal.
  2. Supervisor investigates and takes action to eliminate the imminent danger.
  3. Supervisor ensures no employee is assigned to perform the work unless the employee to be assigned is not exposed to imminent danger or the imminent danger has been eliminated.
  4. Supervisor may require the employee refusing the work to remain at the worksite and may assign the employee a temporary work assignment that the employee is capable of performing.
  5. Supervisor prepares a written record of the worker's notification, the investigation, the action taken and gives the employee a copy of the record.
  6. If the employee still feels the imminent danger exists they may file a report with an Alberta OH&S Officer.
  7. Officer prepares a written record of the employee's complaint, the investigation and the action taken and gives the employee and employer a copy of the record.

Reference: Existence of imminent danger - Alberta OH&S Act Section 35

Worksite Tour - NEW - December 20, 2016

Health and safety tours are conducted by Managers and Supervisors in the work area(s) of their direct reports at least twice annually.

These tours provide opportunities to:

  • Reinforce safe work practices
  • Enable and engage in communication of health and safety concerns with employees
  • Promote safety awareness in the workplace
  • Observe and identify ongoing safety initiatives, improvements and opportunities
  • Demonstrate leadership commitment

Worksite Tour - NEW - 2016.12.20

Vice President, Finance & Services (VP F&S) MaPS Performance Management Pilot

The University gained a Certificate of Recognition (COR) for our Occupational Health and Safety Management System (OHSMS) in 2014. The University’s OHSMS provides the framework for providing, promoting and maintaining a safe work environment at the University of Calgary. As a result of the COR audit results, a gap was identified regarding Manager and Supervisor evaluation of health and safety performance for their direct reports.   

To assist in Managers and Supervisors in evaluating health and safety performance, a pilot project is being launched across the Vice President, Finance & Services (VP F&S) Portfolio that will include health and safety performance goals for only MaPS Managers, Supervisors, and Employees.  This will be included as a part of the existing performance management process.

In accordance with the Occupational Health and Safety (OHS) Policy and your OHSMS responsibilities, the following goals will be required to be embedded in performance plans for 2016/2017:

1.       MaPS Manager/Supervisor OHSMS Goals

  • Review and update the Hazard Assessment and Control Forms (HACFs) for and with your direct reports and complete all OHS required training
  • Conduct and document two inspections of your work area
  • Complete OHS orientation checklist for new employees
  • Conduct incident investigations as required in the Online Accident Reporting System (OARS)
  • Add health and safety as an agenda item at meetings and document
  • Ensure that your direct reports have health and safety performance goals 

2.       MaPS Employee OHSMS Goals

  • Review and update your Hazard Assessment and Control Form (HACF) with Supervisor and complete all OHS required training identified
  • Participate in safety meetings, orientation(s), inspections and incident investigations as required

Instructions:

  1. The Title of Goal will be Manager/Supervisor OHSMS Goals and/or Employee OHSMS Goals which will be entered into PeopleSoft Performance Management.
  2. Each of the sub-bullets is considered an Action (as they are specific activities required to meet the goal).
  3. The Measurements for each Action will follow the annual performance management process.
  4. The Due Date will be March 31, 2017.
  5. Update the Current Status throughout the performance year.
  6. Update Completion throughout the performance year.

If you have any questions regarding the goals, please contact Environmental Health and Safety by e-mail at ucsafety@ucalgary.ca.