COVID-19 & UCalgary International Travel


Updated - November 4, 2021

To protect the safety and well-being of individuals travelling on UCalgary business, the university is continuing to take precautionary measures around international travel.

International travel for University of Calgary business purposes is now permitted subject to the requirements as indicated below.   We also recommend that you visit the Travel Requirements page to review the specific authorizations and actions that are dependent on the level of risk of each country and the category of the traveler.


Undergraduate Student Travel

All undergraduate student travel requires the following (note that travel to High-Risk countries has additional requirements and approvals).

Required Actions

1. Register:

2. Review:

3. Upload the following completed and scanned documents to the Travel Registration system:

4.  Complete an international travel briefing from UCalgary International Study Abroad.

5.  Download the International SOS mobile app on your mobile device.

6.  Ensure that:

  • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
  • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

Recommended Actions

1. Upload your travel itinerary to Travel Registration System.

NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.


Graduate Student Travel

All graduate student travel requires the following (note that travel to High or Extreme Risk countries has additional requirements and approvals).

Required Actions

1. Register:

2. Review:

3. Upload the following completed and scanned documents to the Travel Registration system:

4.  Download the International SOS mobile app on your mobile device.

5.  Ensure that:

  • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
  • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that you have adequate personal funds available to manage those costs should they arise.

Recommended Actions

1. Upload your travel itinerary to Travel Registration System.

2.  Complete an international travel briefing from UCalgary International Study Abroad.

NOTE:  The University will not provide funding for costs related to graduate student travel including, but not limited to, COVID-19 testing or quarantine requirements, accommodation (including extension or cancellation fees), travel costs (including any escalation or costs to return to Canada), loss of non-refundable fees, health care or emergency expenses, etc. unless they are accessing external research funds which allow for such expenditures.


Academic Staff Members, Employees and Post-Doctoral Fellow Travel

All travelers in these categories require the following (note that travel to Extreme Risk countries has additional requirements and approvals).

Required Actions

1. Register:

2. Review:

3. Upload the following completed and scanned documents to the Travel Registration system:

4.  Download the International SOS mobile app on your mobile device.

5.  Confirm that:

  • you have health coverage that will extend to cover any COVID-19 related illnesses while traveling.
  • you have either purchased travel insurance that would cover quarantine and trip interruption costs or that your department/unit head is aware of the travel and has adequate funds to manage those costs should they arise.
  • you have consulted with your department head/unit head prior to travel to ensure that you can make alternate arrangements for work if you are quarantined.

Recommended Actions

1. Upload your travel itinerary to Travel Registration System.


Following are a list of links to organizations that the University of Calgary monitors with respect to health outbreaks and the appropriate precautions to be taken. It also monitors the World Health Organization response as well as reviewing information from the Government of Canada travel advisories and International SOS. For current information, please monitor their sites directly on an ongoing basis as the situation is evolving rapidly.

Alberta Health Services - Current situation in Alberta

Alberta Health Services - COVID-19 FAQs

Public Health Agency of Canada

Government of Canada Travel Advisories

Information regarding Alberta Blue Cross (ABC) coverage for travel outside of Alberta, for academic staff, support staff and MaPS who are enrolled in the University's ABC plan, is available on the UCalgary Group Benefits website at  https://www.ucalgary.ca/hr/benefits-pension/group-benefits/out-province-emergency-medical.  Please go down to the appropriate section on that page and click on "COVID-19 and Travel Outside of Alberta."

All plan members are strongly encouraged to consider all risks of travel and to contact the Alberta Blue Cross travel line directly at 403.225.4289 or toll free 1.888.772.2583 in advance of travel to review the coverage and limitations/exclusions based on your circumstance.

Updated - Sept 11, 2020

Incoming international students 18 years of age or over, including visiting students and Continuing Education students, are required to comply with Government of Canada immigration regulations and Alberta Health Services requirements.  Please ensure you review the travel restrictions and exemptions for International Students before travel to Canada. The following process will also apply:

  • Consideration should be given to the length of the time of the experience. Incoming travelers are responsible to arrange for their own self-isolation off campus as it cannot be guaranteed or supported by Residence Services. Residence Services will work with international students to find alternate accommodations for self-isolation.
  • Incoming international students under the age of 18 will not be accepted, except for those that are:
    • Residing with their parent(s) or have a legal guardian(s) in Canada; or
    • 16 years of age or less and have submitted a copy of their completed Government of Canada Custodianship Declaration to the University of Calgary Registrar; or
    • 17 years of age and have submitted the following two forms to the University of Calgary Registrar:
  • All incoming travelers will be provided with materials/documentation regarding adherence to Alberta Health Services regulations and UCalgary protocols with respect to physical distancing, etc.

Fully vaccinated travellers with an approved vaccine may qualify for certain travel exemptions. Please review the Government website to determine if you qualify as a fully-vaccinated traveller.  

We would suggest you visit the ISS webinar and workshop page to review the presentation on How to Prepare for Your Arrival in Calgary during the Covid-19 Pandemic before your travel.  

Updated:  November 4, 2021

The Government of Canada website provides updated information on Travel Restrictions and Exemptions.  Please ensure that you have thoroughly reviewed this information prior to returning to Canada.  It will assist with determining what precautions are required to board flights as well as the public health requirements that are in place when you land.  These may include, but are not limited to, pre-flight and on-arrival COVID-19 testing and quarantine requirements.  These are generally at the cost of the traveller.

Please note that the evolving situation with COVID-19 may limit the university's ability to assist you if you travel outside of Canada.  

International students seeking to enter Canada must carefully review information regarding travel exemptions on the Government of Canada website before confirming travel plans and/or attempting to seek entry into Canada.   

Prior to entering campus, ensure that you have reviewed the information at COVIDSafe Campus.

Updated - November 04, 2021
 

UCalgary decisions regarding university business-related travel do not apply to personal travel/vacations/family visits.

However, UCalgary is advising anyone who has traveled outside of Canada to follow all public measures in effect.   Also, if someone in your home is unwell, follow advice from Alberta Health Services.  

Prior to entering campus, ensure that you have reviewed the information at COVIDSafe Campus.

Updated - November 4, 2021