VRMS Coordinator Training

Training Steps

UCalgary requires that all volunteers are managed under the Volunteer Registration and Management System. This includes registering volunteers on Better Impact; and adhering to a collection of standardized processes.

We have focused this training program on the tasks necessary for meeting legislative compliance. Please follow the steps in the order they are presented. 

Revised: March 22, 2021

To get the most out of the VRMS training, you should have administrator access to a Better Impact account before starting. If your department/program does not already have a Better Impact account, please submit a request. Otherwise, ask your account's Dept Admin to arrange for this access.

Revised: March 22, 2021

Step-by-step instructions are provided for the respective functions presented in the video tutorials. You can also download them within each training module under Resources.

Basic Training Module 1 documents:

Basic Training Module 2 documents:

Basic Training Module 3 documents:

Revised: July 15, 2021

The Basic Training modules are available in the next section. These cover the Better Impact functions and standardized processes for meeting legislative compliance. It is important that you review all three in the order they are presented.

Revised: March 22, 2021

After reviewing the video tutorials, join us on Zoom any 2nd or 4th Tuesday morning, from 9:30 to 11:00 for help with your questions, or assistance with your specific situation. We will close the session if we have no participants join within 30 minutes of the start time. If you miss this window, email us at ucvolunt@ucalgary.ca.

Revised: March 22, 2021

We are here to help! Should you require assistance with any aspect of this system or training, contact us at ucvolunt@ucalgary.ca. We try to respond within 24 hours.

Revised: March 22, 2021

VRMS Training Sessions (Zoom)

Now that campus is resuming normal operations, we expect that volunteering activity will also be starting up again. As Better Impact is now the only accepted registration method, we have scheduled refresher training sessions to help you with the registration process and including legislative requirements in your Better Impact account. If you know in advance that you will attend, please let us know by emailing ucvolunt@ucalgary.ca. Otherwise, join us on any of the dates noted below.

Basic Training: VRMS and Better Impact

All volunteer coordinators, that are responsible for managing volunteers at UCalgary, should review the three basic training videos in the order they are presented. These courses include legislative requirements, standard processes, and the basic system functions for registering and managing volunteers in the Better Impact system.

Supporting documents containing context and step-by-step instructions for the respective video can be downloaded from Step 2 under Training Steps above.

After viewing the videos, administrators can join us on Zoom any 2nd or 4th Tuesday morning, from 9:30 to 11:00 for help with your questions, or assistance with your specific situation. We will close the session if we have no participants join within 30 minutes of the start time. If you miss this window, email us at ucvolunt@ucalgary.ca.

** Note**
Better Impact has recently upgraded their software and re-designed the administrator interface. Our training videos below, do not yet reflect the new interface. We will be updating our training videos soon but, until then, please refer to Better Impact's tutorials to correlate the step-by-step instructions.

For an overview of these changes and a look at the new interface, please have a look at this video from Better Impact - https://www.betterimpact.ca/whats-new/

Some users have reported problems viewing these videos using Internet Explorer. Please use a newer browser such as Google Chrome, Firefox, or Microsoft Edge.

Revised: March 22, 2021

VRMS Training Module 1 - Overview & Legislative Requirements

TOPICS: Introduction to VRMS; components that comprise the system; legislation requirements for volunteer engagement; levels of administrator responsibility; and Occupational Health and Safety requirements. Relevant Documents: Getting Started; Managing UC Volunteers; Admin Roles

VRMS Training Module 2 - Better Impact Overview and Application Forms

TOPICS: Overview of the Better Impact system and the volunteer portal; creating application forms; approving applicants; communications and notifications. Relevant Document: Create Application Forms

Photo by Alex Mecl

VRMS Training Module 3 - Activities, Hours and Automation

TOPICS: Better Impact terminology; demonstration of creating roles and events; automating sign-ups and scheduling; logging and approving volunteer hours; and account reports and maintenance. Relevant Document: Create Activities