Event COVID-19 Communications

There are three communications required to be disseminated for events taking place during COVID-19.


Updated:  January 17, 2022

NOTICE:  All in-person events, meetings and gatherings must move online/virtual or pause until at least February 19, 2022.

A) ON THE WEBSITE ADVERTISING THE EVENT: 

The following communication is to be displayed on any UCalgary website where the event is advertised.

  1. All attendees must be pre-registered.
  2. If you or anyone in your household has a fever, cough, sore throat, runny nose or shortness of breath, or is a close contact of a person who tested positive for COVID-19, please do not attend the event. 
  3. Proof of Full Vaccination:  As of January 1, 2022, all Visitors that are 12 years of age and older must present Proof of full Vaccination upon entry to the event/building.  Individuals over 18 years of age are also required to show a piece of government issued ID with their name and birthdate.
  4. Masks: Non-medical face masks must be worn in all indoor areas on University of Calgary campuses, as well as during University events hosted off campus. Masks may be removed only under the following conditions:

    a) Seated while consuming food or drink 
    b) While actively participating* in a physical fitness activity
    c) While actively participating* in a worship service at a place of worship on campus 
    d) While actively participating* in a performance activity (theatrical/drama, vocal/singing or dance) where it is not possible to wear a face mask

Masks are required to be worn until just before and replaced immediately after the activity or condition listed above. 

For further information on masking, please visit the Masking on Campus webpage.



B) EMAIL TO REGISTERED ATTENDEES PRIOR TO THE EVENT: 

The following communication is required to be emailed to registered participants to remind them of the current requirements when attending a UCalgary function or event taking place on UCalgary campuses.

Thank you for your interest in attending an event at the University of Calgary. We wanted to provide some guidelines to help you navigate event logistics. We hope this information will help you understand what to expect and be prepared prior to arriving. If you should have any questions beyond what is provided in this email, please reach out to the event organizer.

If you are considering attending an event hosted by or located at the University of Calgary, please review these guidelines:

  1. All attendees must be pre-registered.
  2. If you or anyone in your household has a fever, cough, sore throat, runny nose or shortness of breath, or is a close contact of a person who tested positive for COVID-19, please do not attend the event.  <Event Organizer, if you are offering a virtual option, please indicate here>.
  3. Please wash your hands or clean them with hand sanitizer before and after you attend the event.
  4. Proof of Full Vaccination:  As of January 1, 2022, all Visitors that are 12 years of age and older must present Proof of full Vaccination upon entry to the event/building.  Individuals over 18 years of age are also required to show a piece of government issued ID with their name and birthdate.
  5. Masks: Non-medical face masks must be worn in all indoor areas on University of Calgary campuses, as well as during University events hosted off campus. Masks may be removed only under the following conditions:

    a) Seated while consuming food or drink 
    b) While actively participating* in a physical fitness activity
    c) While actively participating* in a worship service at a place of worship on campus 
    d) While actively participating* in a performance activity (theatrical/drama, vocal/singing or dance) where it is not possible to wear a face mask

Masks are required to be worn until just before and replaced immediately after the activity or condition listed above.
For further information on masking, please visit the Masking on Campus webpage.

Please note that event participants are required to provide their own masks. 

Help us support a healthy return to campus by following public health measures, practicing good hygiene, and continuing to act responsibly.  Thank you for your cooperation and we look forward to seeing you at our event.
 

C) AT THE VENUE: SPEAKER ANNOUNCEMENT AT THE BEGINNING OF THE EVENT:

The following communication must be announced at the beginning of a UCalgary function or events taking place on UCalgary campuses.

Welcome and may I please have your attention for a few moments.

Before we begin the event today we want to run through a few important housekeeping items.

  1. The washrooms are located < insert location here >. 
  2. Due to COVID-19, we want to ensure we run through a few health guidelines with you.
  3. Please ensure that you continue to wear your mask at all times unless you are actively consuming food or drink.
  4. Ensure you use hand sanitizer or wash your hands with soap and water frequently.  Hand sanitizer is located at <point to or describe locations>
  5. If you need to cough or sneeze, please do so into your elbow or arm.
  6. If you start to feel unwell for any reason, no matter how minor the symptoms, please ensure that you keep your mask on, immediately advise an event organizer and then head home for the health and safety of those in attendance.
  7. <If catering is part of the event, please describe the process here>.
  8. In the event of an emergency:
    - Please stay calm. 
    - At this time, take a moment and find the closest emergency exit. They are located < insert - location of emergency exits >. 
    The event staff and/or authorized personnel will assist and direct you. 
    - Proceed to the exits as directed and continue to <insert muster point >.  Stay 2 metres apart if at all possible. 
    - Please do not use the elevator. If you need assistance, please let a staff member know
  9. Specific Territorial Acknowledgement