COVID-19 EVENT REQUIREMENTS

NOTICE:  All in-person events, meetings and gatherings are able to take place but must follow the Government of Alberta COVID-19 public health measures that are in effect as of the date of the event.

Please check back on this website as we will provide further details as they become available.

Updated: May 1, 2022


1. Event Registration

All Events including more than 15 people are required to be registered on the UCalgary Event Registration system.  Please note that, as per the What Constitutes a UCalgary Event or Conference, events must be approved by your department head, dean, director, vice-president or other executive member. 

Once your event registration is complete and you have received a confirmation email, your event can proceed.  Risk Management & Insurance will only reach out to event organizers where additional information is required.

Events must follow all public health measures indicated on this page as well as the regular 7 Steps for Planning an Event or Conference.

2. Workers

  • All staff/volunteers must be briefed/trained on any public health measures as established by UCalgary.
  • If a worker or anyone in their household has a fever, cough, sore throat, runny nose or shortness of breath or has tested positive for COVID-19 recently, they should refer to the guidance at COVID-19 Isolation Guidance for Employees and Students

3. Masks

Masks are no longer required on UCalgary campuses. However, there are a few specific instances where masks will still be required. They include:

  • Clinical settings required to follow Alberta Health Services masking requirements.
  • Transportation in university vehicles to align with City of Calgary bylaws for mask use on public transportation.

Masks are still strongly recommended for use on campus, and everyone should feel comfortable continuing to wear a mask. For more information see: Masking on Campus.

4. Space

All indoor/outdoor events are required to follow Government of Alberta COVID-19 public health measures in effect at the time of the event.

5. Sanitization

Hand sanitizer must be provided for events. Sanitizer must contain at least 60% ethanol or 70% isopropanol. Event Organizers must regularly confirm there are adequate supplies.

It is recommended that touch areas/shared surfaces are cleaned and disinfected regularly.

6. Food/Beverage

If you are serving food or beverages at your event, please also review the Special Event Guidelines, section 4.1 for further information.

7. Communications

Event organizers are required to ensure that all Attendees, including speakers, are aware of any required or recommended public health actions/measures in effect at the location of their Event.

The communication plan for an event must include 3 communications:

  1. Public health measures in effect must be stated on the website advertising the event.
  2. Once an Attendee has registered, Event Organizers must send them an email reinforcing any public health measures that are in place at UCalgary.
  3. The first speaker at each event must outline any relevant COVID-19 event precautions required to be taken by Attendees during the event, as well as any regular safety information (i.e. location of emergency exits).

Template documents to assist Event Organizers are available on the Event COVID-19 Communications page.

8. Hosting Events Off-UCalgary Campuses

  • UCalgary hosted offsite events must align with UCalgary policies and procedures.
  • If you are hosting an Event off campus, please check with the venue to ensure that you understand their requirements regarding attendees for your event. 
  • If you are hosting an Event out-of-province, you are required to follow all of their applicable local and provincial health measures.

9. Attending Events Hosted By Another Organization

  • If attending an event hosted by another organization, refer to their guidelines and requirements for participating in events. 
  • Follow all applicable local, provincial and national regulations; including city bylaws and public health orders.