(1) It is the responsibility of the supervisor to schedule the oral examination. Under no circumstances are students permitted to make arrangements for an examination.
(2) When required, both the internal and external examiners normally must be members of the Academic Staff and:
a) have relevant research experience;
b) not be a close personal friend of the supervisor;
c) not have collaborated with the supervisor in past five years.
(3) A post-doctoral scholar whose supervisor is either on the supervisory committee (when it is part of the examination committee) or is the supervisor of the student, is not eligible to serve as a member of the examination committee.
(4) Prior to the oral examination, if an examiner suspects that academic misconduct has occurred in the thesis proposal or other written candidacy components, they must contact the Dean of Graduate Studies immediately. The examination will then be suspended until such time as the Dean (or designate) is able to determine whether academic misconduct has occurred and what penalties will be applied. Depending on the determination, the examination may proceed as scheduled, be rescheduled, or be cancelled.
(5) All examiners must be present, either in person or via teleconference, during the entire questioning process as well as the post-examination discussion and vote, unless precluded by the program. When they are part of the examination committee, the supervisor (or the co-supervisor, if applicable) normally must be present in person.
(6) The oral examination questioning will not exceed two hours. The student may be offered an opportunity to give a brief (15-minute) presentation that may be part of the two-hour examination time.