University of Calgary : 3.4 Academic Performance, Review, and Student Standing


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University of Calgary Calendar 2018-2019 Schulich School of Engineering 3. School Regulations 3.4 Academic Performance, Review, and Student Standing
3.4 Academic Performance, Review, and Student Standing

For normal advancement towards the degree, students must register in courses directly applicable to the degree program in which they are registered and must maintain satisfactory performance in their programs. Students are referred to the general University regulations regarding Unsatisfactory Standing under F. Academic Standing in the Academic Regulations section of this Calendar. Students are advised to read and consider all regulations and, in cases of doubt as to precise meaning of any statement or regulation, to consult the Engineering Student Centre.

The Schulich School of Engineering Undergraduate Studies Committee meets at the end of the Winter Term to review the academic performance of Engineering students. Categories of Student Standing as a result of the review include “Dean’s List”, “Good Standing”, “Academic Probation”, and “Required to Withdraw”, which will be described in what follows. All students are subject to review, except:

  • students who have been given permission to take a reduced course load (see Part-Time Studies in section 3.3) and who have completed fewer than 18 units (6.0 half-course equivalents) since their last review;
  • students who have spent the majority of the time since their previous review in the Engineering Internship Program.

Students on Academic Probation due to the Academic Turnaround Program (see B.3c) will be reviewed regardless of the number of courses completed since the previous review.

Normally, all courses taken by the student since the previous review (or since admission in the case of the first review) will be included in the evaluation of academic performance; for students on academic probation at the time of review, only those courses taken during the review period that satisfy a degree requirement in an engineering program will be included in the count of courses and in the evaluation of academic performance.

Notwithstanding these regulations, a student's performance may be reviewed at any time by the School and a student may be permitted to continue in program under specific conditions or required to withdraw.

Specific regulations for the Schulich School of Engineering are listed below.

A. Academic Performance and Progress

A.1. Clearing Courses - Students with one or more grades insufficient to clear a course (based on the minimum grades specified below), or course withdrawals “W”, in the courses taken during the period under review shall clear such courses in the following review period. The following minimum grades are required to clear a course.

Students who have been placed in an Engineering program:

  • "C-" or higher for a course that is a prerequisite for one or more courses that are required for graduation in their program
  • "D" or higher for a course that is not a prerequisite for any course that is required for graduation in their program

Students who have not yet been placed in an Engineering program:

  • "C-" or higher for a course that is a prerequisite for one or more courses that are required for graduation in all Engineering programs
  • "D" or higher for a course that is not a prerequisite for any course that is required for graduation in at least one Engineering program

Consistent with University regulations, the same course may normally be attempted no more than twice. A student who fails to clear a required course after two attempts may be required to withdraw or placed on academic probation.

A.2. Degree Progression - Students must prioritize lower-level courses before proceeding to higher-level courses even if they have the prerequisites for the higher-level courses. Students who have failed to clear a course that is a prerequisite for one or more required higher-level courses in their current program (with a "C-" or higher grade as required by A.1 above) may be denied registration in higher-level courses until they have cleared the pre-requisite course.

A.3. Timely Completion - A student who, after eight calendar years from initial registration in the Engineering program, has not completed degree requirements, will be denied further registration in Engineering. (The eight years does not include time spent in the Internship Program, if any, or the extra time spent by those students in the combined degree programs.) For a transfer student, the permissible number of years will be prorated according to the number of credits in the program. Students with approved accommodations based on an assessment by Student Accessibility Services may be allowed additional time to complete their program, subject to approval by the Associate Dean (Student Affairs). Clarification may be obtained from the Engineering Student Centre.

B. Review and Student Standing
B.1 Dean’s List

To be included in the Dean's List, a student must achieve a grade point average of 3.60 or higher during the review period, with at least 30 units (10 half-course equivalents) taken over the immediately preceding 12 month period of May 1 to April 30. Students who have completed fewer than 30 units during the 12 month period are eligible for the Dean’s list only if their program of study has been assessed by Student Accessibility Services to be equivalent to full-time studies for a particular student. Students on academic sanctions as outlined in section K (Statement on Principles of Conduct) of this Calendar are not eligible for the Dean’s List.

B.2 Good Standing

B.2a. A student who has a grade point average (GPA) of 2.00 or higher on 18 units or more (6.0 or more half-course equivalents) of courses taken during the period under review will be considered to have satisfactory performance and will be placed in Good Standing.

B.2b. A student who has a grade point average (GPA) of 2.00 or higher on fewer than 18 units (6.0 half-course equivalents) of courses taken during the period under review may be considered to have satisfactory performance, subject to recommendation by the Associate Dean (Student Affairs) and/or review of the student's record by the Engineering Undergraduate Studies Committee.

B.3 Academic Probation

B.3a Placement on Academic Probation - A student in Good Standing, who has not been on Academic Probation for the past five years, and who has a grade point average of 1.70 or higher, but less than 2.00 in the current review period will be placed on Academic Probation.

B.3b Clearing Academic Probation – In order to clear Academic Probation, students must

  1. clear (see A.1 Clearing Courses above) all courses in which they earned an insufficient grade or from which they withdrew (‘W’) in a previous review period; and
  2. attain a GPA of 2.00 or greater in the review period.

Students on Academic Probation may have further restrictions placed on their registration such as denial of registration in upper-level courses.

B.3c Academic Turnaround Program and Academic Probation – A student who is facing their first Required to Withdraw ruling for academic reasons will be offered to participate in the Academic Turnaround Program. Students who accept this invitation by the deadline specified in the invitation letter and who complete the requirements to initiate participation in ATP will be placed on Academic Probation.

B.3d Clearing Academic Probation for participants in the Academic Turnaround Program - In order to clear Academic Probation, students must

  1. attain a GPA of 2.00 or greater in the review period; and
  2. meet all other requirements of the Academic Turnaround Program, including participation in required workshops and seminars; and
  3. complete a minimum of 18 units since joining the Academic Turnaround Program; and
  4. clear all courses in which they earned an insufficient grade to clear the course (see A.1 Clearing Courses above) or from which they withdrew (‘W’) in a previous review period.

Students who have met conditions i. and ii. above at the end of the first review period after joining the Academic Turnaround Program may be allowed to continue on Academic Probation in the Academic Turnaround Program for a second year, subject to the approval by the dean or designate of a plan for successful completion of requirements i. to iv. by the following review.

B.4 Required to Withdraw (RTW)

Students under review may be Required to Withdraw from the Schulich School or Engineering for the following reasons:

B.4a - failing to clear all first year courses by the end of their second review period; or

B.4b – failing to achieve a grade point average of 2.00 or greater for the period under review after having previously been placed on Academic Probation and/or failing to clear other terms of an Academic Probation. Students are permitted a maximum of one probationary period while registered as undergraduate students at the University of Calgary, unless probationary periods are more than five years apart; or

B.4c – failing to achieve a grade point average of 1.70 in the period under review.

B.4d – failing to meet all requirements of the Academic Turnaround Program.

Students that are required to withdraw will not be permitted to register in any course specified as part of the degree requirements in Engineering for a period of 12 months from the date of withdrawal. A student who has been required to withdraw may apply for readmission, to resume study in a Fall Term beginning 12 months or more after the student has been required to withdraw. Students applying for readmission must respect application and transcript deadlines posted by the University of Calgary Admissions Office; these deadlines are typically several months in advance of the beginning of the Fall Term. Readmission is not automatic and will be considered on an individual basis in competition with all other admission applications received. On readmission, students' records will be reviewed to determine credits to be awarded.

Notes:

1. The above regulations are stated in terms of grades in three-unit courses (half-course equivalent). A grade in a six-unit course (full-course equivalent) will be considered to be equivalent to two such grades.

2. The method used to determine the grade point average is described under F. Academic Standing in the Academic Regulations section of this Calendar.

3. Grades obtained in courses in the Spring/Summer Intersessions are not used to alter retroactively the ruling made on a student's performance at the end of the previous review period.

Mitigating Circumstances

Students who would normally be required to withdraw may be placed on academic probation instead if they have experienced serious mitigating circumstances and can demonstrate that they have good prospects for future success. Students who believe that they fall into this category should discuss their situation with an Engineering Student Centre advisor at the earliest possible opportunity and no later than the end of Winter Term.

C. IFP Pathways Stream

IFP Pathways students are subject to a joint academic review process by the Schulich School of Engineering and the Werklund School of Education. The regulations set out in sections A. and B. above apply to IFP Pathways students. In addition, IFP Pathways participants must achieve a grade of “C” or better in general academic language instruction courses (IFPX), and a “Pass” in adjunct language support classes (IFPE) to continue in their program of studies. Appeals related to IFPE and IFPX courses will be heard by the Werklund School of Education, while other appeals will be heard by the Schulich School of Engineering.

  • If an IFP Pathways student fails a course from the regular Schulich School of Engineering first-year curriculum (4.1 First Year Curriculum), the student will be required to retake the course at the next available opportunity. If, at the end of the second IFP Pathways year, a student is deficient in three or more technical courses, the student may be required to complete an additional year in the common first-year program in order to be placed into a second year Engineering program. Students who fail to clear the common first-year curriculum courses within twelve months of completing the two-year IFP Pathways curriculum (three years total) will be required to withdraw. As part of the academic review, the student may be offered or required to repeat the corresponding IFPE adjunct course.
  • If an IFP Pathways student fails the final exam in an International Foundations Program (IFPX) discrete course, but has earned a passing grade (cumulative) on all term work, the student may be offered a remedial summative assessment. Otherwise, if a student fails an International Foundations Program (IFPX) discrete course, the IFPX course must be repeated in order to clear the English Language Proficiency requirement. Students failing to clear the IFP Pathways requirements will be required to withdraw.
  • If an IFP Pathways student fails the final exam in an International Foundations Program Engineering (IFPE) adjunct course, but has earned a passing grade (cumulative) on all term work, the student may be offered a remedial summative assessment.
D. Academic Turnaround Program

The Academic Turnaround Program (ATP) provides students facing their first Required to Withdraw (RTW) ruling for academic reasons the opportunity to continue in their current SSE program. Eligible students in the SSE will receive a written invitation to participate in the Academic Turnaround Program from the dean or designate after the performance review at the end of the Winter Term. This letter will specify a deadline by which the student must accept and initiate participation in the ATP, or the student will be Required to Withdraw. Students who accept the invitation to participate in the ATP and complete all requirements to initiate participation in ATP (including attendance at required workshops, submission of an approved plan for success, and any other requirements stated in the letter inviting them to participate in ATP) will be allowed to continue their studies under Academic Probation provided that they continue to fulfill all requirements and are compliant with the conditions of the program. All ATP requirements will be provided to students in writing by the faculty dean or designate. Participation in ATP continues until the student either achieves Good Standing by meeting the requirements in B.3d or is Required to Withdraw under the regulations in B.4.

At the end of the following Winter Term, students’ progress will be reviewed by the SSE regardless of the number of courses completed. Students in the ATP will normally be expected to complete a minimum of 18 units (6 half courses) over the academic year (Spring, Summer, Fall, Winter), subject to the following restrictions:

  • Fall and Winter Terms: normally required to take exactly 9 units per term
  • Spring and Summer Terms: allowed to take up to 3 units per six-week term (beginning with the Summer Term following the Required to Withdraw ruling)

Additional courses may be authorized at the discretion of the dean or designate.

Students who are non-compliant with any of the ATP conditions will be Required to Withdraw. Students may participate in the Academic Turnaround Program only once while registered as undergraduate students in any faculty at the University of Calgary.