SYSTEM REBUILDS AUGUST 19-22, 1999
Arrange for Weekend support from Sirsi
Messages on webcat pearce /usr/local/etc/httpd/htdocs/index.html
motd root /etc/login.cfg
Eric put messages on Library Webpages.
Add the system rebuild weekend dates to the Dates Closed so books don't
become due on those days.
Meet with Roger, Barrie, Nella to decide who does what when.
Message to lib-m: - Linda
manual circ on Thursday 6 p.m. Aug.19- some time Monday
Work out all the authentication stuff with Eric.
Eric send message to lib-m re authentication alternatives for Booking system,
for web-based databases and for document delivery webforms.
Message to Lucille for all circ supervisors - Linda
rekeying manual trans some time Monday
Disable User Services on Nut Webcat
Nut Chui
Disable Electra access on Nut Webcat
Message to Angus - Linda
no f.s. backup Thursday morning
two f.s. backups: one Thursday at 6 p.m., disk to tape right after. The
second whenever everything is done, probably Sunday morning.
Use new tape for the second one.
cc Joseph etc. No halt and run on Friday or Saturday or Sunday
mornings (maybe Monday too)
no need for Daily trans backup tape on Friday,Sat, Sunday aft
Schedule rebuilds - Linda
No daily trans backup will be done on Friday or Saturday or Sunday. The
Thursday 6 pm f.s. backup will take care of it.
Tell Lucille weekend staff don't have to do backups.
Tell Accounts they have to stop commitments and payments as of 4:30 on
Thursday.
FRS interface
The XI10,20 & 30 can all run as usual.
Barrie will set up in the crontab all three extraction jobs to run a day
earlier than usual. (Barrie doing all the crontab work).
Other crontab jobs to be taken out until Monday at 9:30 a.m.:
sfucron - for Simon Fraser's authorization checking
rcphisttohorus - copies the history files from Osiris every 15
min.
zserverpid - removed unused pid's (locks)
verifycron - for authentication of booking system
Cancel Saturday night ID interface batch update - Barrie
Nella will Cancel RLDID10 & 21 on the weekend of the rebuilds.
Thursday 4:30
Stop online update to borrower file - Barrie
Turn off Hogwatch - Barrie
Suspend all reports, schedule single run reports ?? - could be done
earlier than 4:30 Thursday?? - Nella
See documentation at:Nella's website
Print df - Linda
Thursday August 19
6:00 p.m. Operations does full system backup, disk to disk
7:00 ~ Operations notifies Linda that backup complete
Operations begins disk to tape backup
Linda takes down all servers EXCEPT report
server OR brings up report server
ACTUAL TIME
7:30 Rebuildheading Should take 31 hours 31 hr 43 min
until 2:30 Saturday a.m.
Saturday August 21
Rebuildauth Should take 2.5 hours 10 hr 50 min
Auth_maint Should take 5.5 hours 7 hr 13 min
Rebuildtext union Should take 16 hours 16 hr 12 min
Sunday August 22 (Library NOT closed)
Rebuildtext imm Should take 1 second ----
Rebuildtext shadow Should take 25 minutes 39 min
Rebldthesauri Should take 32 minutes 35 min
Correctthesauri 11 times, total 1 hour 1 hr 16 min
=================================================================
TOTAL 68 hrs 24 min
=================================================================
... done... 4:25 p.m. Sunday
Linda asks Operations for a full system backup disk to disk.
(It can go to tape right away on a new tape.)
Print df - Linda
Halt and run - Linda
make sure system OK, do a few searches, but
leave system down.
Monday August 23
8:00 a.m.
Take info off webcat front page and motd - Linda
Nella deal with reports as per:
Report procedures after downtime
Update Unicorn borrower file - Roger will do everything on this.
Message to lib-m - Linda
Tell Lucille OK to key manual transactions - Linda
Circulation key manual transactions - tell Linda when done
Linda tell Roger
Load card cancellations - Roger
Load catchup files - Roger
Re-enable Electra access on nut
Re-enable User services on Nut
Chui
Webcat
Re-enable online interface from ID system - Barrie
Restart Hogwatch - Barrie
Check df and uptime - Linda
9:00 a.m.
Re-enable all crons - Barrie
4:30 p.m. Unsuspend adutextam for Tuesday morning - Nella
Sirsi's phone number: 256 704 7001
weekend service: Julian's pager: (256)551-3944
Operations: 5445
Roger will do this stuff:
* Loading card cancellations:
1. In /Bincustom
mail_catchup fix_can
2. In /s/sirsi
mv forward_old .forward*
3. mail_catchup catch
--------------------------------------------------
STATISTICS:
1,382,148 bibliographic records
7,794,204 headings
1,460,223 authority records
(326,846 unauthorized authority records)
15,839,886 unique words in keyword union index
38,555 unique words in Shadow index
From Nella:
Just for consideration next time we do rebuilds...
-this year we selected to mark the days the rebuild ran
as CLOSED dates for the library so that no items
fell due during this "downtime"
-so we said dates closed were: 8/19/1999-8/23/1999
Even though we were open on Thursday Aug. 19 and didn't start the
rebuilds until 18:00.
This meant that hourly and two hour books were pulling due dates
on the 24th! Didn't hurt--only gave the patron a break but staff
were shocked by it and called me to ask what was going on.
Same thing happened on the 23rd--we brought the system up (and
before releasing it we should have changed the closed dates back
to 8/19/1999-8/22/1999. But we forgot--therefore, again today
the hourly and two hour books are pulling due dates for the 24th.
So we can improve on this next time with:
-better communication to all circ staff as to the
ramifications of our choices of closed dates
-remember to modify the dates closed when we release
the fresh new system.