Disposal and Surplus

On the U of C portal, under the tab marked ‘My Work’, go to the heading ‘Finance and Supply Chain’. Then click on the link to SCM Service Request Forms.

Bi-weekly for main campus and weekly for foothills campus. Upon submission of your request a confirmation of pick-up date will be provided depending on operational capacity.

• No more than 10 items per equipment or furniture disposal request submitted through SCM service forms
• No than 50 lbs per item
• Must have easy access for Distribution Services to pick-up
• Be packaged and ready for pick-up
• Sizing – one person should be able to pick up or move

For disposals that do not meet these requirements please email distributionservices@ucalgary.ca for further information, assessment and coordination of pick-up if operationally feasible. Note: depending on size and volume of request, contract movers may be required at the cost of the department.

All University of Calgary assets and goods including:

• Furniture
• Equipment
• Computers
• Electronics

All disposals must be declared through the SCM service request forms either through the Surplus Request form (furniture or goods valued under $5k) or Equipment disposal form.

With the assistance of a preferred supplier, Distribution Services will destroy any declared confidential material on CDs, Microfiche or Disks.  For concerns about data integrity during the disposal process, Campus Archives can be contacted for direct pick-up from their preferred supplier; additional charges will apply.

Please note:   It is the responsibility of the initiator of the disposal request to review and adhere to the University Retention Rules (MaRRS) before records are destroyed.

• For furniture disposals once the request has been processed, we will arrange for the pickup and processing of the declared items usually within 10 business days
• For equipment disposals once the form has been approved by your designated approver, we will arrange for the pickup and processing of the declared items. Once received the equipment will be cataloged for asset purposes, and sorted into donate, recycle or waste

Please note for all lab environment equipment a Hazardous Materials declaration is required.  The link to the Equipment Clearance form can be found on the Disposal request form.

Completing a Supply Chain Management Service Request form is the only acceptable way to dispose of University equipment.