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Summer Camps Parents Manual

U of C Summer Camps

U of C Summer Camps Parents Manual

Parent's Manual

  1.    Introduction
  2.    Camp Tips
  3.    Camp Hours
  4.    Withdrawal
  5.    Before Care and After Care
  6.    First Day Check In
  7.    Medication/Allergies
  8.    Online Informed Consents and Medical Forms
  9.    Special Needs
  10.    Camper Conduct
  11.    Parent Conduct
  12.    Late Arrivals and Pick-Ups
  13.    Absent Notification
  14.    Sick Policy
  15.    Rainy Day Pick-Ups
  16.    Accidents and Emergencies
  17.    Food
  18.    Box Lunches
  19.    Lost and Found
  20.    Camp Contacts

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Introduction

Hold onto your hats and get ready for fun and adventure with University of Calgary Summer Camps! The exciting variety we offer can open doors to new skills, first-time experiences and making healthy choices. Carefully tailored to fit with your child’s age and ability, every camp has the goal of setting out a fun and safe environment for kids to learn and play. No matter which camp you choose, the path to fantastic summer memories is just ahead. For updates about our Summer Camps please follow us on Twitter, @UofCcamps.

Camp Tips

Most camps participate in daily physical activity. Please make sure your child is dressed appropriately for physical activity and wearing weather appropriate attire. It is advised that you pack sunscreen and bug spray for your child. If you child is going swimming on a particular day, please make sure to pack a bathing suit, towel and plastic bag for wet clothing.

Camp Hours

Most camps run between the hours of 8:30am-4:30pm. There are a few camps that vary from these times so please be sure to check your registration confirmation before the start of the camp.

Withdrawal/Transfer

Most camps allow for a withdrawal or transfer up to one or two weeks (dependent on the camp) prior to the start date. A full refund minus an administration fee is provided prior to that time. For withdraws after this deadline, most camps do not provide a refund unless the withdrawal is for a medical or emergency reason. Medical circumstances require an official written doctor's note. The refund amount is specific to each camp and may be pro-rated for the time of withdrawal.

Before Care and After Care

Before care and after care is available for most of our camps. Please check your camp confirmation to see if it is available to you.
Please note that there is no before care on the first day of camp.
Please be aware that if you are later than 5:30pm when picking up your child there will be additional charges.

First-Day Sign-In

On the first day of camp, sign-in will begin at 8:15am. For the remainder of the week sign-in time will be at 8:30am. Again, please refer to the start time on your registration confirmation to ensure you arrive on time. Supervision is not available before 8:15am. We cannot be responsible for your child until this time. The location of your sign-in can be seen on the map attached to your parking pass. If anyone other than you will be picking up your child on any day throughout the week, please inform the staff and make a note on the sign-in/out sheet. Please be prepared to show I.D. when picking up your child.

Medication/Allergies

Please make staff aware of any medication that your child requires and where it is in their daypacks during check-in. Bags with medication may be flagged to make it easier for staff to locate the bag when it is needed. 

Online Informed Consents and Medical Forms

Every camp program requires an online informed consent form and completed online medical information form. The informed consent must be filled out for every camp — even if the child is registered in multiple programs over the summer or attended a previous camp. Please double-check that the online medical information form contains accurate medical and emergency contact information. There may be specific directions for your child’s camp, which will be outlined on your confirmation of registration.

If you complete the online informed consent and online medical information form three days or less prior to camp, please print them off and bring them with you to the first day of camp. If you require assistance, please phone the Client Services registration line at (403) 220-7749.

Detailed instructions for how to complete the informed consent and medical form can be found here.

Please be prepared to fill out additional forms specific to your child’s camp on the first day of camp.

Special Needs

Please note that the University of Calgary will attempt to accommodate any campers with special needs. However, given our limited resources, the university is not in a position to absorb the additional costs, if any, associated with this accommodation. Any camper requiring accommodation should notify the camp coordinator well in advance with any special needs requests.

Camper Conduct

Campers are expected to behave in a way that makes the whole group feel comfortable and safe. Bullying, vandalism, theft, prejudice, racism, and violence of any sort will not be tolerated. Camps will function on a three-strike policy. The first strike will involve the staff talking to the child and also informing you about the incident. For the second strike, the child will talk to the camp coordinator, who will discuss the matter with you. The third strike will result in dismissal. We understand that from time to time, all children will have a bad day and this will be taken into consideration. Strikes will be given at the staff and the camp coordinators’ discretion.

It is possible that your child may spend time on a computer with Internet access while at camp. The following are considered inappropriate computer use and are violations of our computer policy: accessing pornography, obscene or discriminatory materials; harassing other users; vandalism of accounts and systems; using abusive, vulgar, and other inappropriate language; distributing copyrighted material; creation or publication of explicit material; sharing of individual and/or networked accounts and/or passwords.

No refund will be provided to any camper who has been removed from camp due to inappropriate behavior.

Parent Conduct

Our staff seek to provide an excellent experience for your child during their time at camp. If you have an issue that needs to be addressed, feel free to discuss this with the staff in a manner that is appropriate and respectful. Our aim is to exceed your expectations with the programs and instructing that we offer. If you have any concerns, please feel free to contact the coordinator for your child’s camp.

Late Arrivals and Pick-Ups

Please respect our camp start and end times and keep them in mind when bringing your child to camp or when picking them up.

If you arrive late for camp and there is no one at your regular drop off location, please go to Kinesiology Client Services (KNA 104). They will call your program coordinator who will meet you there. This does not apply to the Veterinary Medicine Camps. If you are late we cannot guarantee that your child will be placed in their designated camp as many camps leave campus.

If you are later than 4:30pm when picking up your child, they will be taken to after care in the red gym. If this occurs more than once you will be charged $5 for every day that they have attended after care.

If you are later than 5:30pm there will be additional charges.
This does not apply to the Veterinary Medicine Camps.

Absent Notification

If you know in advance that your child will not be attending camp on certain days, please inform the camp staff on the first day if your child will not be attending camp on certain days.

Sick Policy

If your child is sick during camp, we will call you to come and pick them up. If you are not available we will call your emergency contact.
If your child is sick please do not send them to camp that day.

Rainy Day Pick Ups

If it is raining at pick-up time, camps will be in the same place as first day sign-in. Please follow our Twitter account (@UofCcamps) for up-to-date information about rainy day sign-in/out.

Accidents and Emergencies

All staff hold a current first-aid certification. If required, they will also have certifications for any specific activity. In case of an emergency, staff or coordinators will contact you. It is important to complete and update your medical forms — including emergency contacts — prior to starting.

Food

Please pack a healthy lunch, two snacks (even if they participate in Box Lunches) and a large water bottle, as your child will be burning a lot of energy every day. Please be sensitive to common allergies that could be present in the group. This is not a peanut-free campus but please be respectful of these allergies. Also, please make sure that your child has enough water for a day full of high-energy activities. Pizza lunch is only provided for Mini University, and full day Racquet Camps on the last day (Friday), however please ensure your child has snacks and a drink on that day.

Please note that campers will not have access to vending machines, microwaves or refrigerators.

Box Lunches

Box Lunches are available for purchase through Aramark for certain camps. Please do not order Box Lunches on Field Trip days, or Fridays if your camper is provided with lunch (as noted above). The following camps are eligible for Box lunch purchase: Mini University, makeCalgary Design Camps, Minds in Motion, Dinos Camps and Directors Cut. Box Lunches must be ordered at least 24 hours before the requested date.

To order a Box Lunch for your camper, please visit: https://ucalgary.catertrax.com.

Lost and Found

Please label all your child’s possessions, as it is hard to keep track of who items belong to. Avoid bringing electronics like cell phones and iPods. The camp will not be held responsible for any lost or damaged items. It is the child’s responsibility to look after their own items.

If an item is lost, please speak to the camp staff or the coordinator who will direct you to the lost and found for your child’s item.

Parking

Please only park in lots #10, 11 and 59. To access these parking lots take 32nd Avenue, and enter on Collegiate Boulevard. Parking passes are attached to your email confirmation. Please print the parking pass and display it in your vehicle during drop-off and pick-up times.

When leaving lots #10, 11 and 59 go west onto Collegiate Road and then right on 39th Street to return to 32nd Avenue. Doing this will prevent congestion leaving the parking lots, and facilitate safe movement of campers and parents in the crosswalk.

Camp Contacts

If you need to contact your child during camp hours, please contact the camp coordinator who will get in contact with the staff. Please refrain from calling your child directly. This ensures that staff are aware of any issues. Please note that staffs personal information will be not given to parents.

Camp

Contact Name

Email

Phone Number

Aquatics Camps

Vicki Logan

jvlogan@ucalgary.ca

403.210.7832

Computer Camps

Deborah Sawdon

Tala Bateman

deborah.sawdon@ucalgary.ca

tbateman@ucalgary.ca

403.220.2455

403.220.4993

Design Camp

Julia Sather

designcamp@ucalgary.ca

587.896.3516

Dinos Camps

Matt Skinn

dinocamp@ucalgary.ca

403.220.3437

Director's Cut

Eunice Poon

dccamp@ucalgary.ca

Minds In Motion

Julia Sather

minds@ucalgary.ca

587.896.3516

Mini University

Evan Smibert

Emma Pak

Dana Stene

miniu@ucalgary.ca

403.220.5192

Outdoor Camps

Bridget Mahaffey

Dena Maxwell

outkids@ucalgary.ca

403.220.7090

Oval Camps

Stacey Polet

crockett@ucalgary.ca

403.220.5345

Racquet Camps

Tina Istace

tdenton@ucalgary.ca

403.220.3405

Veterinary Camps

Mary Gilleard

mgillear@ucalgary.ca

403.210.6615

Other Contacts

Client Services 

Email: active@ucalgary.ca

Phone: 403.220.7749

Social Media

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