Congratulations on your University of Calgary Teaching and Learning Grant!
Once the adjudication is complete for all applications, successful applicants will receive an email with a Notice of Award and a Project Request Form to set up a project with Research Services. However, with that form, Research Services needs proof of your ethics certification, so your very first step should be applying for ethics certification.
I. Apply for Ethics Certification
Grant recipients should immediately contact email@example.com to find out if they’ll need to apply for ethics certification for working with human subjects. (Most Teaching and Learning Grants projects will need this certification.) Projects that do require this certification will need to complete it before submitting their materials to Research Services. (Research Services sets up project funding, so certification must be completed before funds are released.) This process can take normally 4 to 5 weeks, and any delay in this process will delay in a release of funds. (The only exception is a possible “early release of funds” to hire an RA; otherwise, all funds are held until certification is completed.) Researchers planning on collecting data in the fall term should plan on having their application to the CFREB submitted no later than August 1, 2017.
The University of Calgary Conjoint Faculties Research Ethics Board (CFREB) will help you through the process. Their site contains all of the information you need, but the Taylor Institute's online SoTL Guide also has a brief introduction and tutorial for the ethics process specifically for SoTL researchers.
You'll first need to create an account with IRISS and complete the CORE tutorial, both listed on the CFREB's website. That page also offers helpful information on the process, starting with this document on the steps involved. If you have any questions, please contact firstname.lastname@example.org.
The Chair of the CFREB, Dr. John Ellard, has generously offered to conduct a workshop for the new cohort of grant recipients called Guidance from the CFREB Chair on Preparing Your SoTL Research Ethics Application, and we've scheduled it twice, in case you can't make it to the first date. The scheduled dates are: Thursday, June 29 from 11:00-12:00pm in TI 250 Learning Studio F (Register here) OR Wednesday, July 5 from 2:00-3:00pm in TI 230 Conference Room (Register here).
II. Setting Up an Account with Research Services
Once any required ethics certification is completed, the University of Calgary Research Services Office will help recepients set up the project approvals and accounting for your budget. The email from email@example.com with your Notice of Award will explain how to prepare your materials for Research Services. To ensure that Research Services can set up projects in reasonable time, they ask recipients to include the following materials, which form the Project Request Package:
- Project Request Form (sent by firstname.lastname@example.org), completely filled out
- Notice of Award (sent by email@example.com)
- Copy of the approved version of grant application, including the budget and the signatures of consent
- Any required ethics certifications
Questions related to the preparation of these materials can be directed to firstname.lastname@example.org. Recipients will forward the Project Request Package to the attention of the Grants Assistant, Grants and Awards Division, in Research Services, MLT 3rd Floor. (See the Research Services web page for contact information.) Once the materials have been reviewed and approved by Research Services, it will be forwarded to Research Accounting, which will set up the project and assign a project number.