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Occupational Health and Safety Management System (OHSMS) and COR

Submitted by 21232f297a57a5a... on Fri, 08/22/2014 - 1:55pm

The University’s Occupational Health & Safety Management System (OHSMS) provides the framework for providing, promoting and maintaining a safe work environment at the University of Calgary and meets standards established by the Alberta Government’s Partnerships in Injury Reduction Program. A Certificate of Recognition (COR) is awarded to employers who have developed and implemented a management system that has met these established standards. The major elements in the University’s OHSMS that are covered by these standards include:

University Receives Certificate of Recognition (COR) Safety Designation

The University of Calgary has demonstrated its commitment to health and safety by achieving a COR (Certificate of Recognition) safety designation issued by the Ministry of Jobs, Skills, Training and Labour and the first post-secondary institution to earn certificate for entire organization >>>read UToday

What is COR and the COR audit process? What do you need to do?

What is the Certificate of Recognition (COR)?

A Certificate of Recognition (COR) is awarded by the Alberta Partnerships in Injury Reduction program to employers who have developed and implemented a management system that has met established standards.

The COR designation recognizes that the University of Calgary’s occupational health and safety management system has been evaluated by an external auditor and meets or exceeds these established standards

What is the value of COR to the University?

  • Assesses level of health and safety integration into the organization; highlights areas of strength and weakness.  This will results in fewer incidents, less lost time, and reduced costs.
  • Achieving COR includes financial incentives through the Alberta Workers’ Compensation Board (WCB).
  • Helps demonstrate the university’s environment as leading-edge for research and learning and better prepares students for the safety standards of industry before leaving university.

What is the COR audit process? What will it mean to you and your Faculty/Department?

COR is a three year certification. In order to maintain this certification each faculty / business division will be audited within a 3-year cycle. Health and safety audits will be conducted annually before the next external audit in 2017.

  • Interviews with certain personnel, document review (e.g., training records) and work observation.
  • Any position in any faculty or department could be selected; participation is mandatory.
  • Results per faculty / business division with an institutional roll-up.  Results to Board of Governors.

What do you need to do? What resources are available?

All employees at the University of Calgary have a shared responsibility for maintaining a safe and healthy work environment. As a part of the University’s Occupational Health and Safety Management System (OHSMS), responsibilities for health and safety have been defined for Employees, Supervisors, Managers, Visitors and Contractors.

In preparation for the COR Audit, responsibilities checklists have been developed for all staff.  This includes links to extensive web-based information resources.  The EHS team has resources embedded within various faculties on campus, specialists in key technical areas.

Vice President, Finance & Services (VP F&S) MaPS Performance Management Pilot

The University gained a Certificate of Recognition (COR) for our Occupational Health and Safety Management System (OHSMS) in 2014. The University’s OHSMS provides the framework for providing, promoting and maintaining a safe work environment at the University of Calgary. As a result of the COR audit results, a gap was identified regarding Manager and Supervisor evaluation of health and safety performance for their direct reports.   

To assist in Managers and Supervisors in evaluating health and safety performance, a pilot project is being launched across the Vice President, Finance & Services (VP F&S) Portfolio that will include health and safety performance goals for only MaPS Managers, Supervisors, and Employees.  This will be included as a part of the existing performance management process.

In accordance with the Occupational Health and Safety (OHS) Policy and your OHSMS responsibilities, the following goals will be required to be embedded in performance plans for 2016/2017:

1.       MaPS Manager/Supervisor OHSMS Goals

  • Review and update the Hazard Assessment and Control Forms (HACFs) for and with your direct reports and complete all OHS required training
  • Conduct and document two inspections of your work area

  • Complete OHS orientation checklist for new employees

  • Conduct incident investigations as required in the Online Accident Reporting System (OARS)

  • Add health and safety as an agenda item at meetings and document

  • Ensure that your direct reports have health and safety performance goals 

 

2.       MaPS Employee OHSMS Goals

  • Review and update your Hazard Assessment and Control Form (HACF) with Supervisor and complete all OHS required training identified
  • Participate in safety meetings, orientation(s), inspections and incident investigations as required

 

Instructions:

  1. The Title of Goal will be Manager/Supervisor OHSMS Goals and/or Employee OHSMS Goals which will be entered into PeopleSoft Performance Management.

  2. Each of the sub-bullets is considered an Action (as they are specific activities required to meet the goal).

  3. The Measurements for each Action will follow the annual performance management process.

  4. The Due Date will be March 31, 2017.

  5. Update the Current Status throughout the performance year.

  6. Update Completion throughout the performance year.

 

If you have any questions regarding the goals, please contact Environmental Health and Safety by e-mail at ucsafety@ucalgary.ca.

Occupational Health and Safety Management System (OHSMS)