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Hazard Identification, Assessment and Control

Submitted by 21232f297a57a5a... on Fri, 08/22/2014 - 2:31pm

Responsibilities for Employees, Supervisors and Managers - REVISED - May 14, 2015

Hazard Identification, Assessment and Control


Occupational Health and Safety Management System (OHSMS) - Responsibilities Checklist

Managers Supervisors2


Complete hazard assessment training.



Complete Hazard Assessment and Control Forms (HACF) for, and discuss with, your direct reports. Involve affected Employees when completing HACF. Updates are required at reasonably practicable intervals, after an incident or when changes to operations / equipment are implemented.


Read and review the Hazard Assessment and Control Form (HACF) for your job description and provide feedback to your Supervisor/Manager. Participate in completing HACF when requested. x x
Provide, implement, and enforce the use of controls for hazards identified in Hazard Assessment and Control Forms (HACF). x
Use hazard controls identified in Hazard Assessment and Control Forms (HACF), including engineering controls, administrative controls and personal protective equipment (PPE). x x
Complete training in the use, care, maintenance and limitations of required personal protective equipment (PPE) identified in the Hazard Assessment and Control Forms (HACF). x x
Implement or participate in a preventive maintenance program and process to maintain equipment and ensure defective equipment is not used. x

1 Manager means an Employee who has management responsibility and includes academic staff members and management and professional staff members who have management responsibility and direct reports. All members of the Senior Leadership Team (SLT) are Managers.

2 Supervisor means an Employee who supervises other Employees; it does not include a Manager. Supervisors have direct reports.

3 Employee means an individual who is engaged to work for the University under an employment contract. This includes academic staff, support staff, management and professional staff, senior leadership team, researchers, faculty members, visiting scholars, post-doctoral fellows, volunteers, graduate students who are remunerated by the University and students performing work on behalf of the University or their instructor. 

Procedure, Forms and Training


Hazard assessments are a requirement of the Alberta Occupational Health and Safety (OHS) Code - Part 2 Hazard Assessment, Elimination and Control and the University's Hazard Assessment and Control Procedure.

Hazards assessments are required for all job positions at the University of Calgary and are to be completed using the Hazard Assessment and Control Forms (HACF).  All job positions must be tied to a HACF however, one HACF may be completed for a number of job positions with similar tasks.

The Hazard Assessment and Control Procedure (Revised 2015.05.14) sets out the requirements and responsibilities for identifying, assessing and controlling workplace hazards at the University of Calgary.



To assist in the completion of formal hazard assessments and field level hazard assessments, EHS has developed a number of standardized templates which are to be used as a starting point only. Templates are fill-in forms which may be printed and/or completed electronically.


Online Training and Facilitated Workshop Sessions

Hazard assessment training is available online and is mandatory training for all University Employees, Supervisors and Managers. 

Hazard Assessment Workshop sessions are available to assist Supervisors and Managers complete Hazard Assessment and Control Forms (HACF) and Field Level Hazard Assessments (FLHA).  The online Hazard Assessment training course is a prerequisite and must be completed prior to attending this workshop.


Hazard Controls

As required by Part 2 of the Alberta Occupational, Health and Safety Code, hazards are to be eliminated or controlled using the hierarchy of controls.

  1. Engineering Controls (ENG) - Engineering controls provide the highest degree of worker protection because they eliminate or control the hazard at the source. Engineering controls are the preferred method of eliminating and controlling hazards.
  1. Administrative Controls (ADM) - If engineering controls cannot eliminate or control a hazard, administrative controls can be used to control the hazard to a level that is as low as reasonably achievable. Administrative controls are less effective than engineering controls since they do not eliminate the hazards. Examples include safe work policies, practices and procedures, job scheduling or rotation, and training.
  1. Personal Protective Equipment (PPE) - As a last resort, workers may need to use personal protective equipment (PPE) to reduce the potentially harmful effects of exposure to a known hazard. PPE is much less effective than engineering controls since it does not eliminate the hazards. PPE is used when other controls are not possible and where additional protection is needed. These are considered the last line of control or defense.
  1. Combination of Control Methods - Sometimes a hazard cannot be adequately controlled by a single type of control (engineering, administrative, or PPE). A combination of these methods may be required to effectively control the hazard. For example, the use of mechanical equipment may eliminate the need for manual lifting (engineering control) but supervisors are required to provide workers with appropriate procedures and training on the use of the mechanical equipment (administrative control).

Programs and Standards

The Environment, Health and Safety Department (EHS)  has developed a number of comprehensive health and safety programs to direct and provide guidance to the University community with respect to specific health and safety issues. These administrative controls have been developed to control recognized hazards and to meet regulatory compliance. More information may be found at

Codes of Practice

The University of Calgary is required under Part 4 of the Occupational Health & Safety Code to have a code of practice governing the storage, handling, use and disposal of the following chemical substances. The Environment, Health and Safety Department (EHS) has developed these administrative controls, to meet this requirement and to provide direction to those who may potentially be exposed to these chemical substances. More information may be found at

Training Courses

The Environment, Health and Safety Department (EHS) has developed a number of comprehensive health and safety training programs to control recognized hazards and meet regulatory compliance. More information may be found at

Reporting Hazards

It is both a legal responsibility and a University requirement to report hazards and protect against them as soon as they are identified. This enables the University to proactively control the hazardous situation or action to prevent injury or illness. There are several mechanisms available to report hazards.

  • First, report the hazard to your direct supervisor, who has accountability to correct the situation or refer it on to appropriate departments for correction.
  • Another reporting route is through your Departmental Safety Representative or your Departmental Safety Improvement Team (if your department has one).

Type of hazard

Report to

Physical and/or environmental conditions i.e. grounds maintenance  Submit a ARCHIBUS Work Request
Building related emergencies such as water leaks, broken glass, and power outages Facilities Management at 403-220-7555 
Biological, chemical or radiation EH&S at 403-220-6345 during normal working hours or Campus Security at 403-220-5333 after normal working hours or in an emergency.
Security threat Campus Security at 403-220-5333 










An alternative method of reporting a hazard or concern is available at