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Late Fees and Payment Issues

Late Fees and Interest

If you haven't paid your fees by the deadline, interest will accrue. Check your Student Centre under "Account inquiry" for fee payment deadlines. The university will not remove students from courses for non-payment. Fee deadlines are also listed in the Academic Calendar.

Late payments will result in:

  • 1% per month interest rate charged on your past due fees. Interest is calculated on daily outstanding balances of over $10.00 and is not cumulative
  • An automatic email will be sent to you on a monthly basis informing you of past due fees
  • A withhold will be placed on your account. Information on withholds can be found in the University Calendar
  • Once your outstanding balance has reached 120 days past due, a final notice will be mailed to you at the address listed on your Student Centre and an external collection agency will collect the outstanding balance (this may impact your credit rating)

Student Loans and Deferred Payments

If you've had your student loan funding electronically confirmed and fees remitted by Financial Aid on or before the fee deadline of the current term,  you'll have your payment of tuition and fees deferred for a maximum of 30 days from the term fee due date. If your tuition is still outstanding beyond the 30 day deferral, late fees will be charged, and you'll be responsible for contacting your lender regarding any outstanding loan monies.

Regardless of the amount you receive in student loan funds, you're responsible for paying the full amount of fees owing.

Withdrawing from the University

If you decide not to attend the university, you must drop all your courses in your Student Centre or request, in writing, that Enrolment Services cancel your registration on or before the term course drop deadline. After the drop deadline, there is no refund for tuition and related fees.

Other Charges

Administrative fees will be charged to your account if you pay your fees with a cheque and your cheque is not cashable for any reason or you put a stop payment on a cheque already cashed by the university.

Payment Issues

Online Banking Payment Issues

  1. Check your online Student Centre to see if the online banking payment has been applied to your account. If it has been more than five days, go to step 2 or 3
  2. If the payment was made through a Canadian financial institution and has not yet been applied, complete the Online Payment Trace form, and submit via email to student.receivables@ucalgary.ca.
  3. Alternately, if the payment has not yet been applied email Student Receivables at student.receivables@ucalgary.ca with the following information:
  • Financial institution that the online payment was made through
  • Date the payment was made
  • Account number that was used
  • Correct account number that should have been used

Common errors that may have occurred during your online banking payment:

  • Too many zeros at the beginning of account number
  • Incorrect account number
  • First five letters of last name not included after student number
  • First name entered on account number line

Cheque Payment Issues

  1. Check your bank account to see if the cheque has been cashed.
  2. If the cheque payment has gone through on your bank account, but has not been applied to your Student Centre account within 5 business days, submit the following information to Enrolment Services.
  • Copy of the cashed cheque (front and back)
  • Student ID number
  • Full Name
  • If the cheque payment has not been cashed through your bank, contact Enrolment Services.
  • Payments that are initiated online or dropped off in person on or prior to the term fee deadline should not accrue late interest. If there was an error made on the cheque that prevented posting, you're responsible for paying any late interest that accrues, regardless of the date the payment was submitted.

    Wire Transfer Payment Issues

    1. Check your Student Centre to see if the payment has been applied
    2. If the payment has not been applied two weeks after it was initiated, submit the following information to Student Receivables via email (student.receivables@ucalgary.ca) or via fax (403.282.9349):
    • Proof of payment
    • Date the wire transfer was completed
    • Student ID number
    • Full name

    Wire transfer payments must be received and posted to student accounts on or prior to term fee deadlines to avoid late interest accrual.