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Web Content Management (WCM)

This service is for: 
Students, Grad Students, Faculty & Staff

The Web Content Management (WCM) service uses Drupal, an open source web content management system, enabling users to easily publish, manage, and organize a large variety of content on a website.

All sites must adhere to the University of Calgary Identity Standards.

FAQs: 

Web Content Management FAQs

Submitted by sdweir on Thu, 08/28/2014 - 2:22pm

What is Drupal?

Drupal Web Content Management (WCM) is an open source web content management system that allows users to easily publish, manage and organize a large variety of content on a website. This web content management system will also help facilitate the collaborative creation of websites.

Drupal will eliminate (or at least minimize) the need for software such as FrontPage or Dreamweaver. It is user-friendly and allows administrators to manage and organize the release of new content.

Benefits of Drupal:

  • Web-based: No software installation or purchasing is needed to be able to edit web pages.
  • Collaborative: Different people can edit different sections of the website at the same time.
  • Style & Content are separated: Content experts are able to make changes to areas of the website, without having to learn the style rules or web editing skills required in most web authoring software.

Benefits of using Drupal:

  • Users with minimal prior experience with creating web pages can easily navigate and use the functionality of WCM.
  • Software is not required to make changes to websites.
  • Easy navigation.
  • Content is kept current. Consistent look for web pages for faculty/department presence on campus

Do I need a program like Dreamweaver or FrontPage to create my site?

No. The Drupal Web Content Management system only requires an internet browser. You can make updates on any computer with internet access.

How do I get a website started?

Fill out the WCM Support Request webform to request a new site.

Are there learning materials? How do I sign up for class?

Are there learning materials?

Yes. User Guides are found below. We also provide instructor-led classes, workshops, and videos for hands-on instruction. See the Training section below for more information.

How do I sign up for class?

Please see the Training and User Guides sections below to find information regarding instructor-led classes, training videos, and documentation for Drupal web content management.

The Training section below will provide you with more detailed information on our classes. To register for a class, click the Register for Drupal Web Content Management Training link. From there you will see a calendar with classes listed. Select the class you wish to take and follow the prompts to register. We do not maintain waitlists, so if a class is full, you should look for a different time or check back at a later time in case someone cancels their registration.

Template questions...

Which template do I get?

The template is the main website as accessed from "ucalgary.ca." The content at this level will be organized around the five main tabs (Home, Prospective Students, Current Students, Alumni, Community).

The template consists of sub-sites that can be accessed through class A or accessed directly. These would generally be faculties, administrative units and centres. Faculties and centres are accessed via a sub domain (something.ucalgary.ca) while administrative units might be accessed via a folder in the root of "ucalgary.ca" (ucalgary.ca/unitname).

The template consists of department level organizations where the department has enough content to merit a separate website. Class C sites, like their parent, can be accessed via a sub domain or folder within the root of their parent site.

The D template consist of sites are reserved for groups smaller than a department, like a lab site or that of a team within a department.

For more information about templates, see the Introduction to Drupal 7 Web Content Management manual found in the User Guides section below or contact WCM Support.

What size do my banners need to be?

Banner size is dependant on the template that you receive. Measurements below are in pixels.

A Template: 
Home page: 980 x 370
All other pages: 980 x 292

B Template:
All pages: 
980 x 228

C Template:
All pages: 
794 x 178

D Template:
All pages: 794 x 178

Login questions...

How do I log in to my site?

Add /user or /login after your site name (e.g. ucalgary.ca/sitename/user).

Why can't I log in to my site?

Make sure you are using the correct username and password. The username you should be using to get into your site is the same one you use to access any IT service, like webmail, D2L, or the myUofC portal (usually the first part of your ucalgary email address, before @). If you have been given a special log in, you will need to contact the Site Administrator to reset your password.

I can log in, but I can't edit anything. Why?

You probably do not have access rights to the site. Contact the Site Administrator to request access. If you do not know who the Site Administrator is, feel free to contact WCM Support.

Why am I blocked from my site?

If you are blocked from your site, you will need to contact your Site Administrator. In some cases, the Web Content Management team has blocked your access because your site has been upgraded. If you have misplaced the new address, contact WCM Support.

I am a Site Administrator, how do I add users to my site?

To add a user to a site, follow these steps:

  • Select People from the Administration menu at the top of your site.
  • Click the Add CAS user link.
  • Enter the CAS username - which is the IT username - for the individual you wish to add.
  • Click the Create new account button.
  • Click the List tab.
  • Check off the box beside the user you just added.
  • Immediately above the list, click on the Update options drop-down menu.
  • Under the Add a role to the selected users heading, select the role the individual will need.
  • Click the Update button.

Why did a menu item disappear from my main menu?

You should only have about 6 to 8 menu items into your site's main menu. You may have tried to add one too many menu items or you added one with too long a name. If there isn't enough room, the last main menu item will get bumped off the menu. Consider shortening the Menu link title and/or reorganizing your menu items.

How do I publish my site?

To have the site published, submit a request before 4:00 pm on Monday in order to go live on Thursday evening @ 11:00 pm. If there are circumstances that may not be conducive with this time-frame, please let us know well in advance and we can advise. 

Once the site is live you can access the site for editing from the www address rather than wcm address.

Once my site is published, do I have to contact you each time I make a change?

No. Unless otherwise specified, your site will be dynamic, meaning once you Save a page, your changes will go live within 30 minutes.

Training: 

Web Content Management Training

Submitted by lriscald on Thu, 11/06/2014 - 2:07pm

Instructor-Led Training

Introductory instructor-led training is offered to students, staff, and faculty.

Basics Classes

  • UCalgary Website Fundamentals

    If you are or will be responsible for the content and administration of a University of Calgary website, we strongly encourage you to take this short class.

    In this class you will learn the basic fundamentals needed to successfully manage your website. Topics will include university website standards, branding, best practices, measuring success using analytics, and search engine optimization. Training, tools and support options will also be discussed.

    PLEASE NOTE: This class is a prerequisite for the Introduction to Drupal 7 Web Content Management class.

  • Introduction to Drupal 7 Web Content Management 
    If you are or will be using version 7 of Drupal, the web content management system used at the University of Calgary, we encourage you to join us for an introductory class.

    In this class you will learn the basics of using the university's web content management system. You will use a training website to follow along with and participate in exercises. How to create and edit basic pages, add attachments, insert images, create hyperlinks, and use the menu system are the main topics that will be covered.

    PLEASE NOTE: Prior to coming to class, you are encouraged to take the UCalgary Website Fundamentals class described above and to watch the introductory video which will cover what a web content management system is, how to get support, and a look at the various templates used for our sites at the university.

Register for Web Content Management Training

Online Training

Online training for Drupal Web Content Management is available in the form of training videos. Select from the list below.

  Introduction to Drupal 7 Web Content Management

The purpose of this video is to provide you with some background information on web content management at the University of Calgary, to acquaint you with the WCM Support team, and to review the templates used on our websites. (7:49)

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