Preparing for a Maternity Leave is a simple four step process. To ensure commencement of maternity leave benefits it is important to understand both the University and Government entitlements and the processes that support both.
Step 1 - Submit Time Off Request form to Manager
The Time Off Request form is used to initiate a request for Maternity Leave. The form should be submitted to your manager or supervisor at least four weeks in advance of your last day worked. Your Manager will review the request and submit it to Human Resources (HR). This will initiate the process to begin Maternity/Parental leave. To coincide with EI payable weeks and avoid any loss of EI benefits, staff should commence Maternity Leave, when possible, on a Monday.
Step 2 - Complete Benefit Directives form
HR will send you a Maternity/Adoption Leave package after receiving the Time Off Request form from your manager. The package includes a letter outlining your compensation during the first 18 weeks of leave as well as a Benefits Directive for you to review and complete. The Benefits Directive allows you to determine your participation in benefits programs while on leave. All benefits during the Parental Leave portion of the Maternity/Parental leave will be terminated if the Benefit Directive form is not signed and returned to HR.
Step 3 - Start application for EI Benefits Online
You can initiate your online application for EI benefits prior to the leave period. This online application can only be completed once Service Canada has electronically received your Record of Employment (ROE) from the UofC. Your ROE will be produced and electronically sent to Service Canada on commencement of your leave.
Step 4 - Complete EI Application
On the first day of leave or soon after the delivery date, you should complete your EI online application through the Service Canada website. This will commence your maternity leave benefits through the government of Canada’s Employment Insurance program.