Extending and Maintaining a General Associate Relationship
When requesting a General Associate relationship, an end date up to a maximum of two (2) years must be provided. An automatic inactivation process terminates the relationship upon that end date. If the relationship needs to continue beyond the end date, the university manager (or delegate) who will manage this relationship can initiate an extension of the relationship through an online Job Change Request form via the university Portal.
Ending a General Associate Relationship
A General Associate relationship is assigned an end date upon set-up and will automatically terminate on that end-date. However if a General Associate relationship should end prior to the established end date, the university manager (or delegate) who will manage this relationship must submit a Job Termination Request form via the university portal.
Associate - Limited Access Relationships
An Associate - Limited Access is someone who is not a student or a staff member but requires an association with the university. Unlike the General Associate, this relationship provides only limited access to university systems.
Examples of this relationship include: Associate alumni and volunteers.
The creation, extension and ending processes for Associate - Limited Access start with obtaining the UCID Request Form from the Integrated Service Centre. All requests require the completion of this form which must be signed by the Department Budget Owner prior to submitting to the Integrated Service Centre.
Similar to General Associate, Associate - Limited Access is assigned with an end date up to a maximum of two (2) years and unless extended will automatically end on that end date.
Please refer to the Risk Management and Insurance website for risk considerations related to the Associate – Limited Access relationship type.
FAQs about the General Associate or Associate - Limited Access relationships.