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Employment Confirmation

Submitted by cschasny on Mon, 09/15/2014 - 9:22am

There are different types of requests related to employment confirmation. This page is designed to assist you in determining which type of Employment Confirmation you require. Please ensure you read about each type before you submit your request.

Request for Employment Confirmation - Financial Purposes

Certain situations like buying a home or applying for credit may require you to provide an employment confirmation letter. This standard letter provides a third party financial institution with information regarding current employment with the University of Calgary. It is not intended for employment history or student and scholarship confirmation.

This letter contains the following information:

  • Position/Title
  • Employment Status (Regular/Sessional)
  • Hours of Work (Full or Part-time)
  • Salary (Stated in an annual amount)
  • Hire Date and End Date (End date will be included for fixed term and limited term appointments)

NOTE: The letter does not include information regarding a staff member's duties and responsibilities. It is your responsibility to contact your manager or supervisor directly if you require this information.

Click the following link to access the request form.

Please submit Employment Confirmation Requests to Human Resources for processing.

  • Drop off or send via campus mail to Human Resources, 4th floor MacKimmie Tower
  • Fax to 403.284.5753
  • Email as an attachment to empver@ucalgary.ca

Employment Confirmation Letters will be prepared within five working days of receipt of the request. Employees wishing to pick up the letter must present their University or Government issued photo ID. If the letter is to be picked up by the third party, (s)he must present their University or Government issued photo ID as well as provide a signed consent letter from the employee.

Request for Employment Confirmation - Permanent Residency

1.  We will provide a letter for Citizenship and Immigration Canada with information regarding current and/or past employment with the University of Calgary. It is not intended for student and scholarship confirmation.

This letter contains the following information:

  • Position/Title
  • National Occupational Classification (NOC) Code
  • Employment Status (Regular/Sessional)
  • Specific period(s) of employment
  • Summary of position(s) held during the period(s) of employment and the time spent in each position
  • Hours of Work (Full or Part-time)
  • Total annual salary plus benefits

2.  Included with this letter will be a print out from payroll operations itemizing the number of hours worked per pay period.

3.  If you require confirmation of your duties and responsibilities you must contact your manager or supervisor directly.

Click the following link to access the request form.

Please submit Employment Confirmation Requests to Human Resources for processing.

  • Drop off or send via campus mail to Human Resources, 4th floor MacKimmie Tower
  • Fax to 403.284.5753
  • Email as an attachment to empver@ucalgary.ca

NOTE: Permanent Residency Employment Confirmation Letters may take longer than five working days to prepare depending on the amount of information to be included.

Record of Employment (ROE)

Payroll Operations may provide a Record of Employment (ROE) to Service Canada in the event of an interruption of earnings for University of Calgary employees. The ROE provides information on the total hours and earnings of insurable employment. Service Canada uses this information to determine whether a person is eligible to receive Employment Insurance benefits, what the benefit amount will be, and for how long the benefits will be paid.

A Record of Employment is issued for any of the following situations:

  • Maternal/Parental Leave
  • Injury
  • Illness
  • Layoff
  • Leave Without Pay
  • Termination of Employment

Accessing Your Record of Employment

Employees can view copies of their Record of Employment by visiting the "My Service Canada Account" at www.servicecanada.gc.ca/eng/online/mysca.shtml

Letter of Portability for the Faculty of Nursing

If you require a Letter of Portability for the Faculty of Nursing please send your request to payrolluc@ucalgary.ca.
The request must include "Letter of Portability" in the subject line.

NOTE: The letter does not include information regarding a staff member's duties and responsibilities. It is your responsibility to contact your manager or supervisor directly if you require this information.

Third Party Employment Verification Requests

The University of Calgary's Human Resources Department will not release information to a third party but will confirm, with the written consent of the employee, specific employment information. Agencies must submit a completed verification request form accompanied by a signed consent letter from the employee to request confirmation of previous employment.

NOTE: The university does not provide information regarding an employee's duties and responsibilities or quality of work.

Please submit Employment Verification Requests to Human Resources for processing.

Need Help? Contact the Integrated Service Centre (ISC)

Email: hr@ucalgary.ca

Phone: 403.220.5932

Click here for a full listing of ISC Contacts.