University of Calgary
UofC Navigation

Information on Academic Appointment Types

Submitted by cschasny on Fri, 11/22/2013 - 10:29am

Submitted by 21232f297a57a5a... on Thu, 06/26/2014 - 5:01pm

Academic Appointment Types Overview

View the Academic Appointment Types organized by category and appointment class.

Continuing Appointments

Continuing appointments are those academic appointments of more than twelve months authorized by the Board of Governors. The appointment will have either:

  • Tenure track status, implying that the appointment may be continued for a further term, may be continued as an appointment With Tenure, or may be allowed to lapse.
  • OR an appointment with Tenure [APT 2.2]

Administrative and Professional continuing appointments are made to a specific, progressive rank of Librarian, Archivist, Curator, or Counsellor. There are a few cases, when the appointment is made generically, as a Continuing Administrative and Professional appointment, with initial duties identified by an appropriate position title and a mutually agreed and written statement of duties.

While holding a Continuing Appointment, an academic appointee may be promoted from one rank to another (e.g. assistant to associate to full professor) through a Faculty Promotions Committee process (or equivalent).

Part-time Continuing Appointments

  • Part-time Continuing Appointments must be drawn from part of an authorized Continuing position. The appointment shall not be less than half time.

  • One full-time Continuing appointment may be divided into two .5 FTE Continuing appointments each. Thereafter, each .5 appointment shall be treated as a distinct appointment.

  • The requirements and expectations for part-time appointments shall be proportionately the same as those described in the Faculty Guidelines for full-time Continuing appointments provided for by Section 3.5.4.

Tenure Track Appointments (Teaching and Research) [APT 5.4]

1.7 Tenure Track Appointment:

  • A tenure track appointment shall end on June 30 and shall not be less than forty-six (46) months or more than fifty-seven (57) months. Other appointment lengths may be offered by agreement of the Provost and Vice-President (Academic) and Faculty Association.

  • Tenure track appointees are eligible for a two-year renewal of the tenure track appointment if the original tenure track appointment was at the lowest-level rank within that stream

  • Tenure track appointments may not be made at the rank of Professor or Teaching Professor. Except in the Faculty of Medicine, tenure track appointments are not normally made at the rank of Associate Professor.

  • The purpose of a tenure track appointment is to provide a period of mutual appraisal for the University and the academic appointee. The tenure track appointment implies that the University shall give serious consideration to an appointment with tenure.

1.8 Appointment with Tenure:

An appointment that confers tenure from the date of appointment normally shall be made at the rank of Professor, Teaching Professor, Librarian, Archivist, Curator or Senior Counsellor with the support of the selection committee. However, a candidate at any other rank who already holds tenure at another university may be considered for an appointment that confers tenure from the date of appointment.

Deferral

XX.6.3 - Deferral

In all types of deferral, the tenure track appointment shall be extended for one year beyond the existing termination date. Such deferral, regardless of the number of times granted shall not interfere with the options of the Faculty Tenure and Promotion Committee (FTPC), Dean, Provost and Vice-President (Academic), or Appeal Committee.

An academic appointee who is due to be considered for an appointment with tenure may be granted the following types of deferral:

  • Personal Deferral: At any time on or before November 25, but as early as possible, an academic appointee may defer consideration for a period of one year by notifying the Dean in writing. This deferral may be taken only once at the time of consideration of an appointment with tenure or at the time of renewal of tenure track. A personal deferral need not be taken before a Dean's deferral can be granted. A personal deferral shall no longer be available after the FTPC has considered an application for tenure and provided a two-year extension.

  • Dean's Deferral: A Dean may approve a one-year deferral for compassionate reasons, or when appropriate to deal with circumstances beyond the control of the applicant, or for any other reasons the Dean considers appropriate. Should a Dean's deferral be required more than once, the Dean shall seek approval from the Provost and Vice-President (Academic).

  • Parental Deferral: Parenting Leaves shall result in an automatic one-year deferral of consideration for an appointment with tenure. This deferral does not preclude the academic staff member from applying for an appointment with tenure according to the original timelines, applying for early consideration, or being eligible for subsequent deferrals.

  • Provost and Vice-President (Academic) Deferral: In exceptional circumstances, the Provost and Vice-President (Academic) may approve a request for a one-year deferral of consideration for an appointment with tenure.

Early Consideration

While the above procedures represent usual practice, an individual may be offered appointment With Tenure either upon appointment or at an earlier date than that arising from the original appointment.

An appointment With Tenure may be offered upon appointment only if so recommended to the Dean by an appropriate standing committee of the Faculty or by the Selection Committee specifically applying the appropriate criteria.

An appointment With Tenure may be offered at a date earlier than provided for in the appointment letter if the academic appointee has formally requested that the case be considered by an Academic Appointment Review Committee at an earlier date. Procedures in any case of early consideration shall be the same as for normal consideration.

Submitted by 21232f297a57a5a... on Mon, 06/30/2014 - 3:05pm

Specific Term Appointments

Specific Term appointments are made for a stated term, carrying no implication of renewal or continuation beyond the specified term.  There are three categories of Specific Term appointments.

Contingent Term Appointments

Contingent Term appointments are those appointments of a specified term of more than twelve months' duration within the maximum complement authorized by the Board of Governors and funded 50% or more from outside the base operating budget of the University, and carrying no implication of renewal or continuation beyond the specified term. [CA 1.6 (b) APT 2.3]

  • Contingent Term appointments may be made in any rank or position title.
  • A part‑time Contingent Term appointment shall not be for less than half‑time.

  • There is no limit on the number of times a Contingent Term appointment may be renewed depending upon the continued availability of specific non‑operating funds.

Limited Term Appointments

Limited Term appointments are those appointments of a specified term of more than twelve months' duration within the maximum complement authorized by the Governors and made in lieu of Continuing appointments in one or more of the following specified circumstances [CA 1.6 (c)]:

  • When the appointment is to replace a Continuing staff member who is on leave or on another assignment of duties for more than twelve months.
  • When a person with the desired qualifications for the Continuing appointment is not available at the time.
  • When the duties connected with the appointment are for a limited period and are expected to be no longer required after the specified date.
  • When an individual states a preference, in writing, for a Limited Term appointment.
  • When the appointment is for a pilot or developmental project.

Limited Term appointments carry no implication of renewal or continuation beyond the specified term. [APT 2.3]

  • Limited Term appointments may be made in any rank or position title.

  • Limited Term appointments may be made for up to five years. The appointments are renewable.

  • Limited Term appointments shall not be renewed except when the specified circumstances outlined in Section 2.3.5 continue to be present.

  • A part‑time Limited Term appointment shall not be for less than half‑time.

Sessional Appointments

  • Sessional appointments are appointments of a specified term made in circumstances more particularly defined in the Collective Agreement Between the Governors and the Faculty Association. Sessional appointments carry with them no implication of renewal or continuation beyond the specified term.

  • Sessional appointments are outside the maximum complement authorized by the Board of Governors for Continuing appointments.

  • Sessional appointments may be made in any rank or position title.

Submitted by 21232f297a57a5a... on Thu, 06/26/2014 - 4:59pm

Adjunct and Clinical Appointments

Adjunct and Clinical Appointment Overview

Adjunct and Clinical appointments are usually without remuneration, and may be made for periods of twelve months up to five years. [APT 2.4]

  • Adjunct and Clinical appointments may be made in any rank or title for individuals who do not currently hold a Continuing, Contingent Term, or Limited Term appointment, or for academic staff members holding an Administrative and Professional position.

  • An Adjunct or Clinical appointment may be held in one Department, Division, or Faculty concurrently with an appointment of any class in another Department, Division, or Faculty.

  • Any Continuing, Contingent Term, or Limited Term professorial appointee who holds an Adjunct appointment in another Department, Division, or Faculty shall have the same adjunct rank as their primary appointment. Any change in rank in the Continuing, Contingent Term, or Limited Term appointment shall have a corresponding change in the adjunct rank.

Requirements for Adjunct or Clinical Appointments

Adjunct or Clinical appointees shall be persons with substantial experience in a profession or discipline who are from outside a Department, Division, or Faculty and who agree to contribute to the educational experience of students on a recurring basis through active participation in the academic programs of a Department, Division, or Faculty. [APT 3.13]

  • The nature and extent of the duties of an Adjunct or Clinical appointment shall be decided by mutual agreement between the academic appointee and the Dean or Head, subject in the latter case to the approval of the Dean. The agreed duties shall be incorporated within the letter of appointment.

  • In exceptional circumstances, a Dean or Head may request the approval of the Dean of Graduate Studies or, when appropriate, the Dean of the Faculty of Environmental Design for an appropriately qualified Adjunct or Clinical appointee to participate in the supervision of graduate students.

  • Faculties having Adjunct or Clinical appointees shall establish criteria for the assessment of Adjunct or Clinical appointees that maintain the spirit of the criteria for the Rank while maintaining cognizance of the special nature of the form of appointment as well as any expectations spelled out in specific letters.

Submitted by 21232f297a57a5a... on Thu, 06/26/2014 - 4:57pm

Honorary, Emeritus, and Faculty Professor Appointments

Honorary Appointments

Honorary appointments are those appointments made on the recommendation of a Dean or equivalent in any rank or title for a stipulated period on an honorary basis for the benefit of the University and to confer distinction upon the appointee (e.g. Honorary Professor). [APT 2.5.1]

Emeritus Status

On May 13th, 1976, the Board of Governors approved the awarding of Emeritus status to members of the academic staff retiring from regular full time service.

Eligibility for consideration for Emeritus status is based on:

  • retirement from the University of Calgary following a minimum of ten years of service while holding a Continuing, Contingent Term or Limited Term Board of Governors’ appointment, and;

  • completion of a distinguished career.

The granting of Emeritus status is strongly related to the cumulative record of annual assessments and performance evaluations conducted by Heads and Deans. Thus, an individual who has consistently demonstrated meritorious performance would normally be recommended for emeritus status on retirement.

In conferring emeritus status on retirement, the University will be:

  • giving formal and public recognition to the important contribution these individuals have made to the University;

  • maintaining an active linkage with an important and growing segment of the University community;

  • providing moral and other support to the continuing scholarly work of these individuals, and;

  • benefiting from the continued identification of these individuals with the University.

All retired staff are eligible for certain benefits and privileges as established from time to time by the Board of Governors. The following additional privileges will be provided to individuals holding emeritus status:

  • a listing in the University Calendar;

  • business cards indicating emeritus status and title;

  • name retained on all appropriate departmental, Faculty and University mailing lists;

  • accorded the status of regular full-time continuing academic staff with respect to Library services.

For more information regarding benefits and privileges, please visit the University of Calgary Emeritus Association website.

Faculty Professors

Faculty Professor Appointments provide a means whereby important and productive current research and scholarship need not be prematurely terminated by virtue of early retirements. Due to eligibility criteria for many granting agencies, Faculty Professors are usually a minimum of 3 year term. These appointments are normally without compensation.

These appointments are not available to all retiree positions and are not applied for by the candidate, but are proposed to the Vice-President (Research) by a letter of recommendation from a Dean, using the procedure outlined on this page.

Submitted by 21232f297a57a5a... on Thu, 06/26/2014 - 4:45pm

Other Appointment Types

Administrative Appointments

Administrative appointments include appointments such as Department Heads, Associate Deans, Academic Program Directors, etc. These are secondary appointments - academics appointed to these roles will already have an existing academic appointment.

Vice-Deans are not considered to be Administrative Appointments – these are Senior Leadership Team (SLT) Appointments which do not pay TUCFA dues. There are only 4 Vice-Deans, intended for large faculties (Medicine, Schulich, Arts and Science) with over 125 academic staff members (not including sessionals) . The appointment is made in accordance with selection procedures established by Faculty Council that includes an advisory committee, the majority of whose members are academic staff members.

Administrative Leaves

Academics who accept an administrative appointment typically receive a nominal honorarium and an administrative leave at the end of their term at 100% salary.

Retired Short Term

  • Retired Short-Term appointments are appointments of a specified term made in circumstances more particularly defined in the Collective Agreement Between the Governors and the Faculty Association. Retired Short-Term appointments carry with them no implication of renewal or continuation beyond the specified term.
  • Retired Short-Term appointments are outside the maximum complement authorized by the Board of Governors for continuing appointments.
  • Retired Short-Term appointments may be made in any rank or position title.

Secondments

All secondment agreements are handled by Academic Contracts and require approval by the Provost.

Procedure for Internal Secondment - Faculty to Faculty

  • The Dean or equivalent from the Faculty/Unit who is interested in seconding a current Academic Staff Member from a different Faculty/Unit shall approach the candidate as well as the Dean/equivalent from the ‘Home’ faculty to initiate discussions on the secondment.

  • Need to determine which Faculty shall remain the ‘Home’ Faculty, which will be responsible for merit assessments, etc., with appropriate input from the seconding faculty.

  • Need to determine funding.

Procedure for External Secondments - University of Calgary employee to outside organization or vice-versa:

  • The Provost has final authority to grant Secondment agreements.

If your Faculty is arranging an external secondment, please contact Academic Contracts for guidance.

If you have any further questions please contact Joanne O’Neil at (403) 220-5897| joneil@ucalgary.ca.