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Accounts Payable

Submitted by Anonymous (not verified) on Thu, 07/12/2012 - 1:48pm

About Us

Accounts Payable facilitates the payment to suppliers and various expense reimbursement activities for staff, faculty and non-employees.

Process invoices for payment, including:

  • PO Invoices;
  • Non PO Invoices such as Freight;
  • Electronic Uploads including Direct Connect;
  • PCard Payments.

Process Expense Reimbursements, including:

  • Employee Expenses;
  • Non-Employee Expenses;
  • Cash Advances.

Contact Accounts Payable

Phone: 403-220-5611

MacKimmie Tower - 4th Floor


Invoice Payments

Suppliers are expected to comply with the University of Calgary's Purchase Order Terms and Conditions. The information contained on the invoice must agree with the information on the Purchase Order, (i.e., description of items, unit of measure, unit price etc.). To ensure prompt payment all invoices must be directed to:

Accounts Payable
University of Calgary
2500 University Drive NW
Calgary, AB T2N 1N4 

Please ensure that all of the following information is included on all invoices:

  • purchase order number
  • quantity shipped
  • quantity backordered (if applicable)
  • product or catalogue number (if applicable)
  • description of item
  • unit price
  • discount information
  • Goods & Services Tax (GST)
  • GST registration number

One invoice is to contain information from only one purchase order. Any discrepancies will result in delay of payment and must be settled before the invoice is paid by Accounts Payable. For payment inquiries, please telephone Accounts Payable at (403) 220-5611 or fax (403) 282-2974.