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Department of Chemistry

Science A 229
University of Calgary
2500 University Dr NW
Calgary, AB T2N 1N4 Canada
T. 403.220.5341
F. 403.289.9488
info@chem.ucalgary.ca

Chemistry Stores

Contact

Chemistry Stores
Science B, Room 050  
2500 University Dr. N.W   
Calgary, Alberta, T2N 1N4
Canada

Magdi Khalil

Procurement Specialist and Store Lead
403-220-5351
SB 050
khalim@ucalgary.ca

Nelson Cruz

Stores Administrator
403-220-5351
SB 050
nelson.cruz@ucalgary.ca


Order Processing

All orders placed by department members are entered into the University eProcurement system through Chemistry Stores.  Orders are placed using the "Request for Supplies, Equipment or Services" form.  Forms are available in pads from Chem Stores or electronically.  The requisition form may be completed by hand or using a word processor, please be neat in order to ensure your order is entered into the University system as accurately as possible.  All order forms must be approved by the Dept ID or Project Budget Owner.  Once completed the forms must be delivered to Chem Stores.

Please review the University of Calgary Supply Chain Management Policy (http://www.ucalgary.ca/finance/scm).  Departments and faculties are required to use the following approved procurement processes in their purchasing activities:

University Authorized Purchase Orders
Purchase orders (PO) are issued to a supplier for the acquisition of goods and services subject to standard terms and conditions.  SCM encourages the use of Preferred Suppliers to procure goods or services (http://www.ucalgary.ca/finance/scm/procurement/preferred-suppliers).

Procurement Card (PCard)
The University employs a Procurement Card Program to streamline the procurement process for acquiring low risk and low dollar purchases of goods and services.  The PCard should also be used for specialized goods from New Vendors that are not a U of C preferred supplier.  The use of the PCard for these types of purchases eliminates the necessity of generating purchase orders and can reduce the associated administrative costs by as much as 75%. Information on how to obtain a PCard, is available at:  https://www.ucalgary.ca/finance/operations/university-cards/pcard-guidelines

Interdepartmental Billing (IDB) Card Payment Process
All counter sales at Chemistry Stores must be processed through an IDB Payment Card.  Each card is attached to a University of Calgary project number (i.e. one project, one card).  Project Holders must request IDB cards through Research Accounting (http://www.ucalgary.ca/finance/files/finance/ra_idb_card_form.pdf).  The card will be issued within 5 business days.  Email the complete form to IDBforms@ucalgary.ca.

No cash or manual sales are permitted.

Please Note:  Stationary, safety, and cleaning supplies cannot be purchased on tri-council research accounts.


Shipping

A Shipping Request Form must accompany outgoing shipments.  The form is available from Materials Management but only online through "My U of C".  To access the online form visit https://my.ucalgary.ca/ complete and submit the online form found under "Materials Management Service Request Forms" also print a copy of the completed form, for delivery to Chemistry stores along with your shipment.


Receiving

All incoming shipments to the department are received through Chemistry Stores. Once received, shipments are matched to orders and department members are contacted immediately, to allow collection of the items from the stores counter. 


Information